Policies and Procedures
Tuition is due on the 1st of each month. Monthly tuition is based on 4 weeks in a month. There is no additional charge for those months with 5 weeks; however, there is no proration of tuition for months that may contain a holiday or competition closure.
If the first of the month falls on a weekend, or non-class day, it is the responsibility of the parent/guardian to make arrangements for payment of tuition prior to that date to avoid late fees.
Tuition is paid through our automatic electronic funds' transfer system from either a credit or debit card. We accept Mastercard, Visa, Discover, and American Express.
Cash tuition payments must be paid prior to the 1st of the month in order to avoid having the card on file charged.
Tuition, registration fees, competition fees, event tickets and costume fees are non-refundable for any reason.
Late & Declined Payments
An automatic, system generated $25 NSF fee will be applied for all declined credit card transactions or returned checks.
An automatic, system generated $25 Late Fee will be applied to all accounts that are not paid in full before the 2nd of each month. This includes fees for costumes, event fees, competition fees etc that have expired due dates.
Students will be unable to attend their scheduled classes if payment is not received.
Class Changes & Cancellations
Changes (including cancellations) must be made in writing via a Schedule Change Form. Schedule Change Forms may be picked up from the Front Desk. Adding classes will take effect depending upon availability, and also require a Schedule Change Form to be filled out and signed.
To withdraw from a class, you must complete a formal Schedule Change Form at the front desk. Verbal withdrawal can not be accepted, as we must have your tuition rate change in writing.
If notification is given for the following month on the 15th of the current month or later, a $25 drop fee, will be due & charged immediately
We plan our teaching and staff schedule based on our enrollments. It is very important that we have ample time to adjust schedules if necessary when someone drops a class.
Student enrollment may not be put on hold at any time. Schedules are already set based on enrollment for our current season. Students taking an extended break from the studio may either accrue and use makeup sessions within 30 days of any missed class, or may un-enroll from the seaosn. A $25 re-enrollment fee will be applied when re-enrolling in the same season.
Make Up Classes
Make up classes will be allowed to any student who has missed a class they were enrolled in.
Make up classes expire after 30 days.
Make up classes must be scheduled through the front desk, and approved by the teacher before student may take the class to ensure availability and appropriate level.
Make up classes may only be taken when the level and age are appropriate, and where there is space in the class.
Arriving to Class
It is recommended to arrive at least 10 minutes prior to class start time.
Please make sure dancers are dressed appropriately for class including dance shoes, practice wear and hair.
If your dancer needs help with bathroom breaks, please remain in the studio for the duration of the class in case they need assistance.
Safety is a top priority at SOBD. Therefore, preschool and elementary aged students will not be permitted to leave the building without a parent or guardian. All others must wait inside the studio until they see their ride.
If you are running late to pick up your child PLEASE CALL THE FRONT DESK TO MAKE US AWARE!
Please be aware of the end time of your child’s dance class, and pick them up promptly. We can not watch them or be responsible for them when they are not in class.
There is a minimum requirement of 4 students to keep a class open. Below are the maximum number of students allowed in any class. If a class is FULL, the student may be placed on a waiting list for the class and notified should an opening become available.
30 minute class 8 student maximum
45/60 minute class 10 student maximum
Private Lessons 2 student maximum
Regular attendance is very important!
Please make sure your child is ON TIME and READY TO DANCE!
We reserve the right to cancel or combine classes if a minimum enrollment is not maintained in any class.
There is a dress code at our dance school. This dress code is in place to ensure proper technique can be achieved, as well as to protect the modesty of our dancers.
T-shirts are NOT part of dress code. Please do not send your dancers in t-shirts or tank tops (team warm ups are an exception). Dancers showing up in t-shirts who bend over to stretch often show much more of their backside than is desirable. Leotards and tucked in shirts prevent this, so please follow dress code.
Dance shoes are required for ALL CLASSES! It is impossible to practice proper technique without the proper shoes. Socks or bare feet are extremeley unsafe, and dancers will no longer be admitted to class without the proper footwear.
Recitals are held twice a year, one in December, and one in June
All dancers wishing to participate in recital must pay a participation fee. This fee helps cover the cost of the production, theatre rental, staffing, stage crew, lighting and sound crews and administration costs of putting on a large production. The fee will also cover any additional rehearsals, dress rehearsals and opening number rehearsals that many studios charge extra for.
Costumes will be required for each class that the dancer wished to participate with in the recital. Costume fees are usually approximately $75 including tax and shipping.
Recitals have their own fee schedules that will be posted and handed out to all participants well in advance. If payment dates are not met, the students account will be subject to late fees just like late tuition. Once a student is enrolled in recital our staff works very hard to plan for them and due dates must be met to ensure smooth rehearsals, costume ordering, program planning, etc.
We will host one studio-wide fundraiser at the beginng of the season in August and one in January. The monies raised during this fundraiser will be applied directly to the dancer’s account for recitals, costumes, competition fees etc. Fundraiser monies may not be used for tuition unless all other event balances are paid in full.
Registration Fee: $35 per student.
Registration fees are charged at the time of enrollment for each season.
Also due with registration is tuition the first month's tuition, which is non-refundable.
Registration assumes enrollment for our full year program (September through July) with participation in our Summer Anniversary Showcases and Holiday Recitals. A non-refundable registration fee is required of all students at the time of registration.
Registration Fee: $25 single student or $40 families
Also due with registration is tuition for the current month that is non-refundable.
Registration assumes enrollment for our full year program (August through July) with encouraged participation in our Summer Anniversary Showcases and Holiday Recitals. A non-refundable registration fee is required yearly of all students at the time of registration.
Trial classes are offered at a discounted rate of $15 per class. This $15 payment will be applied to the student's registration fee if student is enrolled the same day as the trail class.
Tuition is due on the 1st of each month. Monthly tuition is based on 4 weeks in a month. There is no additional charge for those months with 5 weeks; however, there is no proration of tuition for months which may contain a holiday or closure. Tuition is paid through our automatic electronic funds transfer system from either a credit/debit card (MC, VISA, DISCOVER only) or a checking/savings account. Cash payments are acceptable; however, an authorized payment account must be placed on file. Cash tuition payments must be paid prior to the 1st in order to avoid having the account on file from being charged. Tuition, registration fees, and costume fees are NON_REFUNDABLE for any reason.
A $25 late fee will be applied to any account not paid in full on the 1st of each month. A $25 NSF fee will be applied for all declined transactions.
This authorization will remain in effect until the designated expiration date or until I properly withdraw from Steppin Out Ballroom Dance, whichever comes first. I agree to notify Steppin Out Ballroom Dance in writing of any changes in my account information at least 15 days prior to the next billing date, if not updated in the parent portal.
There are NO REFUNDS available. Tuition, registration fees, tickets and costume fees are NON-REFUNDABLE for any reason.
You may add classes to your schedule on the Parent Portal or at the Front Desk. Upon adding a class, tuition for the current month will be due. In the event that classes are added mid-month, tuition for the added class will be prorated.
To withdraw from a class, you must complete a formal schedule change form at the front desk. Verbal withdrawal cannot be accepted, as we must have your tuition rate change in writing. Not showing up to the studio for class does not constitute withdrawal from class/or the studio.
If notification is given on the 15th of the month or later, a $25 drop fee, will be due & charged immediately.
We plan our teaching and staff schedules based on our enrollments. It is very important that we have ample time to adjust schedules if necessary when someone drops a class.
Proper attire & dance shoes must be worn for class participation. Please refer to our class info page to see what your child should wear for each class. In the event that your child comes to class without the proper attire or dance shoes, they will not be able to participate in class.
Proper attire can be purchased in our studio store.
Make-up classes will not be given for non-participation in class due to a dress code violation.
In consideration of my child's participation in Steppin Out Ballroom Dance, I hereby release Steppin Out Ballroom Dance, Studio Owners, instructors, assistants, employees, or volunteers from any liability now or in the future including but not limited to muscle strains, pulls or tears, broken bones, shin-splints, foot injury, heart attack, and any other injury or illness occurring during or after participation in our dance program.
A system generated, automatic $25 late fee will be applied to any account not paid in full on the 1st of each month. This includes not only tuition payments, but also costume payments, event fees that are past their due date, and so on.
A system generated, automatic $25 NSF fee will be applied for all declined transactions or returned checks.
Cash payments should be made prior to the first of the month, to avoid late fees, and the card on file being charged.
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