Imagine Dance & Gymnastics Academy
TERMS & CONDITIONS AND SCHOOL POLICY

Terms & Conditions

Imagine Dance & Gymnastics Academy offer weekly term time dance & Gymnastics tuition to you/your child, the opportunity to take part in Shows, fun days and festivals and to represent Imagine at other Community Events from time to time.

You agree that you/your child will at all times adhere to the School Policy as detailed below.

The obligations of all parties are detailed in the School Policy below, and form part of the Terms & Conditions of our contract together.


School Policy

Fees

The Subscription you have chosen is spread over an 12 month payment plan. Payment is required in full for all lessons regardless of attendance.

Monthly fees will be requested by our bank on the 1st day of each month, to be charged to your nominated debit or credit card on the 1st working day of the month in which they fall due.

If you do not pay on time we charge a £5 late fee for each week your payment is not received from the 7th up until your account is up to date.

All fees are non-refundable.

We require one full month’s written notice to cease classes payment is still due for this period. Monthly payments are due on the 1st of each month, any notice given after this date will start on the 1st of the following month.

Exams

The cost of exam entrance and coaching is not included in your school fees. These are payable separately prior to the exams being undertaken. Exams are usually scheduled towards the end of the Winter and Spring terms.

 
Uniform

Students will be expected to attend every lesson in uniform by the end of their first half term. Uniform requirements can be found via our Website.

Students in all classes must wear appropriate footwear, ensure hair is secured away from the face and all long hair is tied back.

In all Ballet classes, students are expected to wear their hair in a classical bun. This is compulsory from Mini Classes onwards. For advice about how to put hair in a bun, please do speak to the class teacher.

Jewellery and watches are not permitted to be worn. Imagine School Of Dance is not responsible for loss of or damage to any valuables which are brought into, or left at, the school.

Imagine School Of Dance reserves the right to refuse inappropriately dressed students’ entry to the class, without a refund.

Class Etiquette

Imagine School Of Dance is proud of its high standards of dance, skills and behaviour and its excellent reputation.

Whether in class or representing the school at an external event, all students are expected to promote a positive atmosphere and to behave in a way which shows care and respect for the needs of the students, the Imagine School Of Dance] team, and their environment.

In the best interests of both pupils and the Imagine School Of Dance team we do not encourage the parallel attendance of another local dance school offering the same dance styles and syllabus.

Viewing classes

Parents are not permitted to watch the weekly dance classes from within the dance studio/hall unless the class is a Parent/Child class, in which case parents must join in. This is to avoid distractions for both the students and the Imagine School Of Dance team.

We invite all parents to join us to view and celebrate their child’s progress at our Shows, Medal Tests and community events. Costs of participation, to include costume and travel, and ticket prices for family and friends will be detailed in advance of these events.

When students are participating in Community Events, family and friends are usually welcome to attend. Entry fees may be payable to the event organisers.

Queries

If you have queries or questions which may need to be discussed at length or in private, please do not raise them with our team at the start or finish of dance classes. This can delay the scheduled class timetable.

All grievances or concerns should be discussed in private with Miss Ashton McGowan and not directly with any of the Imagine School Of Dance team, volunteers, students, parents or members of the public either in person, on social media or on any other online forum.

Imagine School Of Dance does not tolerate verbal, physical or online abuse towards any member of the Imagine School Of Dance team or associated volunteers within the school, or at external events, under any circumstances.

Class Cancellations and Cover

In the event that a class is cancelled due to adverse weather conditions, teacher illness or other unforeseen circumstances, every effort will be made to reschedule the lesson for another day or time.

First Aid

The Imagine School Of Dance team are trained first aiders. First aid will be administered to students when deemed necessary. Accidents and injuries will be recorded in the accident book.

In the case of an emergency, and only if the parent/guardian is absent, a member of the Imagine School Of Dance team will act in loco parentis.

Confidentiality

Imagine School Of Dance respects the privacy of every student enrolled at the school. Our Privacy Policy provides more information on how we process your information.

It is essential that we can to contact you in an emergency and that we know of any medical conditions which may affect you or your child during dance classes or associated events, so please provide us with this information. It is your responsibility to inform us of any change of contact or medical details so that our records are fully up-to-date at all times.

Your/your child’s enrolment/registration form must be completed with all necessary details and is considered to be an indication of your agreement to the Terms & Conditions of your contract with Imagine School Of Dance.

If a registration form is not completed by the time of your/your child’s second lesson, we will no longer be able to accommodate you/your child within the class.

Child Protection

The school follows a strict child protection policy which is available to view at Imagine School Of Dance and on our Website.


We summarise some important points below:

• Because of the physical nature of dance, there may be times when the teacher will physically correct you/your child in order to ensure all movements and positions are correctly executed, and to avoid injury.
• You are responsible for the supervision of your children in all areas of the dance school location prior to the class starting, for any additional children waiting with you during the class, for collecting your children immediately their class is finished and for the supervision of your children in all areas of the dance school location following the class. Imagine School Of Dance. cannot be held responsible for children outside of their lesson times. If there is an issue with collecting your children after a class, please speak to the class teacher prior to the start of the class.
• All students must arrive on time for their class and participate in the warm-up at the start of the lesson. This routine is a vital part of the prevention of injuries in class.
• There will be occasions during school shows and events when you/your child will be videoed/photographed and images may subsequently be used for school notice boards or to promote the school in other media. You have the opportunity to give or withhold consent in this regard on enrolment. You may update your preferences by contacting us, Find out more about how we process your information in our privacy policy at Imagine School Of Dance and on our Website.
• The Imagine School Of Dance team and volunteers are unable to assist with toileting young children due to child protection. Please ensure your child has been to the toilet before starting their class and, if they are unable to independently use the toilet, please be available for the duration of the class to assist in this regard.

Attending any class at Imagine School Of Dance implies that:
- You understand and agree to these Terms & Conditions; and that
- You/your child understand and agree to follow the School Policy.


Failure to comply with the School Policy may lead to you/your child being
asked to leave the School without refund of any fees already paid.

Please note this document will be updated from time to time. The current version of this document and our Privacy Policy can be viewed At Imagine School Of Dance.