ID DANCE STUDIOS - Terms and Conditions
By signing in to ID Dance Studios (online or via enrolment form) you agree with ID Dance Studios Terms and Conditions
1. ENROLMENT POLICIES AND PROCEDURES
1.1 Enrolment into a class will be on a first-come, first-served basis and classes have a maximum capacity.
•1.2 A waiting list is available if you miss out on the first intake.
1.3 Previous enrolments do not carry over into the next year, but they do carry over term by term as per terms below:
A) STUDENTS ENROLLED IN AUTOPAY: Enrolments will roll over to subsequent terms unless you notify us in writing of your plan to add, drop or change classes at least 14 working days before the end of the previous term. Tuition fee will be automatically debited on the due date of each term.
B) STUDENTS NOT ENROLLED IN AUTOPAY: enrolments will not roll over.
A 40% deposit is required within five working days of the end of the previous term to secure your dancer’s place. After this date, unsecured places will be opened up to other families and, unfortunately, we will not be able to guarantee your dancers a place in the class.
2. TEACHERS POLICY
2.1. ID Dance Studios will provide a qualified teacher to our standards for each class.
2.2 We reserve the right to replace a teacher at any time without notice as a result of other professional commitments.
2.3 Any issues regarding our teachers or classes may not be discussed before, during or after class with the teacher and must be directed to the admin team via email.
3. FEE POLICIES AND PROCEDURES
3.1 Fees are based on 8 week terms - any extra lessons/additional weeks are courtesy of the dance school (excluding holiday and extra examination classes).
3.2 Fees are strictly payable in advance, and all term fees are due on the first day of each term. After the due date, a 10% late fee will incur and your dancer won't be able to join classes before tuition is received.
3.3 If you have a payment plan arranged with us all term fees must be paid by the end of the 4th week of that term at the latest. That means the first instalment must be paid in the first week of the school holidays.
3.4 Payment plans must be approved prior to enrolment with Miss Francis (ID Dance Studios Director) and the account must be assigned to Autopay.
3.5 A 10% late fee is applied to all payment plans.
3.6 Our 10% of siblings discount is only available for those who pay before the term starts. Siblings discount is not available for payments made via instalments, or for capped fees, competition troupes or private lessons.
3.7 Any incorrect discounts will be corrected via an invoice for the remainder of fees owed.
3.8 Fees must be up to date by the end of each term for the student to enrol for the next term. Fees left unpaid on the last day of each term will be put in the hands of a debt collection agency, and you will be liable for any additional costs associated with debt collection and recovery unless organised otherwise via our accountant.
3.9 All Statutory holidays are observed, and fees calculated over the year. Where classes fall on public holidays, no refunds are given. Make up classes are at the discretion of ID Dance Studios.
4. PAYMENT OPTIONS
4.1 Autopay: Fees will be automatically processed on the due date - if not paid prior.
4.2 ID Dance Portal: Make online payments at any time.
4.3 Cash: Due date is the first day of each term, not your dancer's first day of class.
5. REFUND POLICIES AND PROCEDURES
5.1 We are unable to refund fees paid for:
A) Students who are absent from class due to illness, injury or personal circumstances. Exceptions may be made if the student is absent for more than three consecutive weeks and the admin team has been notified via email (please note that a medical certificate may be required).
B) Classes missed because the student changed their mind about wanting to do the class.
C) Classes missed due to holidays. If you foresee a period of absence due to planned holidays, please arrange with the studio at the beginning of the term for fees to be paid on ‘per class’ basis.
5.2 We may be able to offer credit for another term or sibling by pre-arrangement, on a case-by-case basis.
5.3 We will refund any fees paid for:
A) Classes cancelled by ID Dance Studios, only on the basis there is no future make-up class, and the student will not receive the minimum 8 classes per term (except in Term 4 where pre-exam practices are included in the 8 week class make-up, regardless of participation).
B) Classes missed if the timetable is changed and the student is unable to make the new time.
C) Classes missed if a student has an illness/injury and is no longer able to complete the term, providing the studio is informed immediately of the condition, and a medical certificate is provided. This will result in a refund less 20% due to admin fees.
5.4 To apply for a refund or credit:
Email details to ID Dance Studios - admin@iddancestudios.co.nz - as soon as possible.
5.5 Please do not wait until the term is over to request a refund or credit for the term that has passed. Once the term is finished, NO FURTHER REFUNDS OR CREDIT WILL BE APPROVED.
6. CLASS ATTIRE & UNIFORMS POLICIES
6.1 All students must be appropriately dressed for class, with the correct footwear.
6.2 ID Dance Studios uniform is COMPULSORY for all classes except Tiny Tots and must be worn correctly during class for health and safety reasons.
6.3 Students can wear whatever they like for TINY TOTS class only - students must be able to move freely and safely during classes.
6.4 If your child arrives to class without the correct uniform more than once, they may be asked to sit out of class.
6.5 All students should bring their own named water bottle to class.
7. NEWSLETTER & NOTICE BOARD POLICIES AND PROCEDURES
Newsletters are sent out via email and pinned on our notice board and Facebook families Group. It is the parent’s and student’s responsibility to read the notice board every week and to read newsletters.
8. HEALTH, SAFETY, INJURY AND MEDICAL CONDITIONS POLiCIES AND PROCEDURES
8.1 ID Dance Studios is not liable for personal injury sustained or any loss or damage of personal property, while on the premises.
8.2 ID Dance Studios will aim to provide a safe learning environment to reduce the risk of injury. It should be recognised by all students, parents/guardians that dance by its very nature carries a risk of injury or accident.
8.3 ID Dance Studios provides qualified and/or experienced dance teachers, who actively promote safe dance practices. This being the case it should be realised that injuries do occur from time to time and students must accept this element of risk.
8.4 It is the student’s parents/guardians responsibility to notify their teacher in the event of injury/medical condition prior to class.
8.5 Prior to the commencement of the class, it is the student’s or parent/ guardian's responsibility to inform their teacher of an injury which is being treated or may be of concern.
8.6 A First aid kit is available to any student through their teacher.
8.7 ID Dance students are under supervision whilst in class time only.
8.8 While we endeavour to provide a safe environment, teachers and staff cannot be responsible for students outside their allocated class time.
9. CLASS ATTENDANCE
Regular class attendance is vital for students to develop and keep abreast of their syllabus work. Students must be punctual to classes to ensure they receive a complete warm-up.
10. EXAMINATIONS, PRESENTATiONS ANd TESTS
10.1 All syllabus Ballet, Jazz, Tap and Contemporary classes will be taught with the intention that students will work towards sitting their examinations and presentations during the year; however, it is not compulsory.
10.2 Students will be entered into examinations at the discretion of the teacher, students and parents/ guardians.
10.3 Examination fees are additional to tuition fees.
10.4 Students will be sitting exams in either August or September from 2024 - dates TBA.
10.5 If you know you will be away during this time, please let us know in advance so we can do our best to accommodate you.
11. PRODUCTION AND COSTUME POLICIES AND PROCEDURES
11.1 It is not compulsory for a student to be involved in the middle year and annual productions; however, it is highly recommended.
11.2 Each student participating in our productions is required to attend extra rehearsals, dress rehearsals and all performances.
11.3 No parent/guardian can help backstage or in the dressing rooms without authorised approval.
11.4 Costumes for annual production are hired from $60.00 upwards depending on the price of the material and the complexity of the costume. This is an approximate cost only.
11.5 Show packages for annual production and middle year recitals are compulsory for all students participating. Packages are charged per family.
11.6 Productions will be photographed and filmed professionally.
12. PHOTOGRAPHY AND VIDEOING OF STUDENTS
12.1 Photography or videoing of students in class and at productions is not permitted. This is for the safety and wellbeing of each student and to comply with the privacy act regulations.
12.2 Images or video footage of students may be used for marketing and website purposes. Please make the office aware if you do not wish for your child to appear in any photos or videos.
13. CHOREOGRAPHY
13.1 Choreography for classes, performances and competitions remain the artistic and intellectual property of ID Dance Studios and/or the syllabus providers. Choreography must not be copied or used without prior permission of the ID Dance Studios Director.
13.2 Students who leave the studio are not permitted to perform choreography that was developed specifically for them by ID Dance Studios teachers as a solo or as part of a team/group without prior permission.
14. BEHAVIOURAL EXPECTATIONS
14.1 All students are expected to show up on time for class each week with appropriate attire.
14.2 Any damage done to ID Dance Studios property will be the individual's financial responsibility. You will be required to pay for any repairs necessary as a result of the incident.
14.3 All students and parents/caregivers must show respect towards the teacher at all times during the class. If you are having ANY issues with your teacher, please email the admin team so we can best support you.
15. PRIVACY ACT
The enrolment form collects personal information about you. Under the Privacy Act 1993, you are entitled to have access to, and request correction of, this information.
16. DISMISSAL
ID Dance Studios maintains the right to dismiss any student who breaches any of the stated Terms and Conditions, damages property or causes disruption to any classes of a severe nature. The decision is at the discretion of the Studio Director.
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