Photo/Video/Printed Name Release Waiver
By signing this form, I grant permission to Westland Dance Co. Ltd and its employees and contractors the irrevocable and unrestricted right to reproduce the photographs and/or video images and/or filmed adjudication videos and/or printed names taken of me, or members of my family, for the purpose of publication, promotion, illustration, advertising, merchandise, or trade, in any manner or in any medium. I hereby release Westland Dance Co. Ltd. and its legal representatives for all claims and liability relating to said images or videos. I waive my right to any compensation.
WDC Policies, Release and Waiver of Liabilities
WESTLAND DANCE CO. LTD. PRIVACY POLICY
The privacy of your personal information is very important to Westland Dance Co. Ltd. We will not sell, rent or trade your personal information to any third party. We will take special care to protect the privacy and security of your information. This policy explains our information practices and the way that Westland Dance Co. Ltd. collects and uses your information. This Privacy Policy covers the information you provide to us offline and at Westland Dance Co. Ltd. website.
HOW DOES WESTLAND DANCE CO. LTD. COLLECT AND USE MY INFORMATION?
When you register for classes at Westland Dance Co. Ltd., we collect contact information such as guardian names, addresses, phone numbers, emergency contacts, e-mail address and student information such as student names, birthdays, medical conditions, and your comments. Some of the information is required and is noted on the forms. This information is needed to manage studio business and will not be used or sold to any third party business for any other purpose, except as described below. Some optional information is requested to help us better understand our customers and is used only as needed for studio business. This information will not be used or sold for any other purposes, except as described below.
WHO HAS ACCESS TO MY INFORMATION?
When you register, you are required to enter an email address and a password. The combination of that e-mail account and password is used to ensure that only you have access to, and only you have the ability to modify your personal information through Westland Dance Co. Ltd.’s Parent portal. Westland Dance Co. Ltd.’s office personnel have access to your personal information only to manage the studio business.
Westland Dance Co. Ltd. will access your personal information and/or share it with third parties only for the following purposes: (i) as needed for studio business (including but not limited to merchandise, printed posters for events, year end programs, newspaper submissions, social media post and/or submissions, etc.); (ii) if required to do so by law or to comply with legal process; or (iii) to protect the rights, property, or personal safety of the public.
If you have any questions about our Privacy Policy or if you wish to update or remove any of your personal information, please contact the office via email @westlanddanceco@gmail.com.
LINKS TO OTHER WEBSITES
Our Website will link to other Web sites and services from time to time. Westland Dance Co. Ltd. will always attempt to associate with only the most trustworthy partners who share our high standards regarding privacy. Nevertheless, we are not responsible for the content of and privacy practices of any other companies or Web sites.
Release and Waiver of Liability
PLEASE READ THIS CAREFULLY. THIS IS A LEGAL DOCUMENT THAT AFFECTS YOUR AND YOUR CHILD’S LEGAL RIGHTS.
This is a Release and Waiver of Liability (the “Releaseâ€) executed on this 1st day of June, 2023 by the “Participantâ€, in favor of Westland Dance Co. Ltd. (WDC), a Legal Corporation, and its contractors, employees and agents.
Participant desires to participate in certain dance classes and activities of Westland Dance Co. Ltd. and assures that Participant is in proper physical condition to take part in dance classes and activities at Westland Dance Co. ltd. Participants understand that there are risks of physical injury and/or illness associated with, arising out of, and inherent to dancing and activities associated therewith. In recognition of this acknowledged risk of injury and/or illness, and in consideration of being accepted into such dance classes or activities Participant hereby freely, voluntarily and without duress executes this release and waiver of liability under the following terms:
1. Participant does hereby release and forever discharge and hold harmless Westland Dance Co. Ltd., its Owners, Contractors and employees for any and all claims or demands for damages, loss of services, costs and expenses in any way resulting from any and all injury and/or illness to Participant or property of Participant arising directly or indirectly out of Participant’s participation in any and all activities of Westland Dance Co. Ltd. including, but not limited to, dance classes, competitions, festivals, recitals, costumes, travel to and from competitions, festivals, and recitals and any and all activities associated or performed in conjunction with Westland Dance Co. Ltd..
Participant understands that this Release discharges Westland Dance Co. Ltd. from any liability or claim that the Participant may have against Westland Dance Co. with respect to any bodily injury, personal injury, illness, death, or property loss or damage that may result from Participant’s activities with Westland Dance Co. Ltd., whether caused by the negligence of Westland Dance Co. or its owners, employees, contractors or otherwise. Participant also understands that Westland Dance Co. Ltd. does not assume any responsibility for or obligation to provide financial assistance or other assistance, including but not limited to, medical, health, or disability insurance in the event of injury and/or illness.
2. Indemnification
Participant agrees to indemnify and hold forever harmless Westland Dance Co. Ltd., its owners, employees and contractors from any and all injuries, illnesses, damages, costs and attorney’s fees whatsoever which may arise out of the Participant’s participation in any Westland Dance Co. Ltd. activity or presence on or off the premises of the dance studio.
3. Medical Treatment
By checking the box or signing below, participant consents and authorizes the employees, representatives and contractors of Westland Dance Co. Ltd. to obtain necessary medical treatment or hospitalization or such other care necessary for the health and welfare of Participant, and Participant agrees to be responsible for and pay the cost of such medical treatment or hospitalization.
I have alerted Westland Dance Co. Ltd of any and all medical conditions and allergies of my child. I understand it is especially important to alert Westland Dance Co. Ltd of any health conditions my child has.
By checking the box or signing below, participant hereby authorizes Westland Dance Co. Ltd., its employees and contractors to consent to x-ray examinations, anesthesia, medical or surgical diagnosis, and or treatment and hospital care to be rendered to Participant pursuant to the advice of a physician, surgeon or dentist licensed under the laws of Province of Alberta. Participant does hereby release and forever discharge Westland Dance Co. Ltd. from any claim whatsoever which may arise or may hereafter arise on account of any first aid, treatment, or service rendered in connection with Participant’s participation in Westland Dance Co. Ltd. activities or with the decision by any representative or agent of Westland Dance Co. Ltd. to exercise the power to consent to medical or dental treatment as such power may be granted and authorized herein.
4. Insurance
Participant understands that, except as otherwise agreed to by Westland Dance Co. Ltd. in writing, Westland Dance Co. Ltd. does not carry or maintain health, medical or disability insurance coverage for any participant. Participant understands that it shall be Participant’s sole responsibility to obtain his or her own medical or health insurance coverage for Participant.
5. Photographic/Audio/Print Release
Participant does hereby grant and convey unto Westland Dance Co. Ltd. all right, title and interest in any and all photographic images, video, audio recordings, and/or printed names on merchandise, made by Westland Dance Co. Ltd. during Participant’s participation of any and all Westland Dance Co. Ltd. activities, including, but not limited to, any royalties, proceeds or other benefits derived from such photographic images, video, audio recordings, and/or printed names and further consenting to use Participant’s photographic images, video, audio recordings, and/or printed names or likeness in or on any form of advertisement for Westland Dance Co. Ltd. or a Westland Dance Co. Ltd. sponsored event.
6. Choreography ownership and online sharing
Participant understands that any choreography provided by Westland Dance Co. Ltd.'s instructors is the property of Westland Dance Co. Ltd.. Participant understands that this choreography cannot be replicated at any time, current or future date, without permission from Westland Dance Co. Ltd. This pertains to all group dances as well as duets, solos, and/or extra work in the form of small groups or special choreography pieces. Participants understand that the instructors may modify choreography as they see fit and may accommodate replacement dancers as required. Permission is also hereby granted for Westland Dance Co. Ltd. to copyright such choreography in its name.
7. Online Sharing
Participants will not post choreography publicly online on any social media or online platform including, but not limited to Facebook, Youtube, Instagram, TikTok, Snapchat, BeReal. Etc. without the expressed permission of Westland Dance Co. Ltd. Photos or Videos taken from watching weeks, performances, or rehearsals may NOT be posted online without the consent of the Directors/Westland Dance Co. Ltd. You may not post photographs / videos that feature Westland Dance Co. Ltd. dancers other than your own online without the proven consent of their parent/guardian. Identifying information of any featured minors - including names, ages or location - must be removed when posting on Social Media.
8. Logo use
Participant understands they are not to use Westland Dance Co. Ltd.’s logos, name, or graphics, in part or in whole, for any personal merchandise or property at any time without written permission from Westland Dance Co. Ltd.
9. Video and Audio
Westland Dance Co. Ltd. employs the use of video and audio recording equipment within the studio premises. This system is utilized for both security and business purposes, ensuring the safety and well-being of our students, staff, and visitors, as well as enhancing the quality of our services. By entering our studio, you acknowledge and consent to the following:
Video and Audio Recording: Surveillance cameras with audio recording capabilities are in operation throughout the studio. These recordings may capture activities, conversations, and other interactions that occur within the premises.
Purpose of Recording: The primary purposes of these recordings include, but are not limited to, security monitoring, loss prevention, quality assurance, and business analysis. This helps us to maintain a safe and secure environment, improve our services, and protect our assets.
Compliance with Legal Standards: Westland Dance Co. Ltd. adheres to all applicable provincial and federal laws and regulations regarding video and audio surveillance. This includes ensuring that our recording practices meet the requirements set forth by privacy legislation and other relevant statutory guidelines.
By continuing to use the facilities at Westland Dance Co. Ltd., you consent to the recording and use of audio and video footage as outlined in this notice. If you have any concerns or questions about our surveillance practices, please contact our management team for further information.
10. Attendance
Your child’s attendance in class is very important to their peers and our teaching staff. As a
member of the team, it is a commitment for you to ensure your child attends their classes on
time each week and attends all lessons and events planned for them. Not only do absences impact the competitive, festival, and recital routines we create, it also impacts the social and confidence-building principals we work hard to foster in each age group.
If you know ahead of time that your child will be absent due to holidays/vacations,
commitments or school trips, please let us know ahead of time so the class impact is minimal. If your child is too unwell to attend class, we ask that you inform our studio via email as soon as you can so they can let the teachers know and preparations can be made to catch up on any missed work.
Unfortunately we are unable to accommodate make-up sessions for students who miss classes, but will make every endeavour to schedule a catch-up class in the unlikely event that Westland Dance Co. needs to cancel a lesson.
Students are expected to arrive at class on time. If a student will be absent from a class, Westland Dance Co. Ltd. must be made aware and a reason provided. When a student has missed two (2) classes, a warning will be issued to the student and parent. If a student misses two (2) classes after the warning has been given the Directors will be notified.
Westland Dance Co. Ltd. reserves the right to terminate lessons in the event that repeated absences are affecting the class and it will be the decision of the Directors whether a refund will be issued. Westland Dance Co. Ltd. reserves the right to pull a student or routine from competition, without refund/credit, if there have been attendance issues and the teachers or Directors feel the dancers are not prepared.
All Festival and Competitive students MUST attend all events, festivals, competitions, photos days, rehearsal, etc. as outlined in the parent handbook sent at the beginning of the season. Failure to plan for these events and failure to attend these events may result in Westland Dance Co. Ltd.’s right to pull a student from any competition/festival/rehearsal/event/etc. or the remainder of the season, effective immediately, without refund/credit.
11. Withdrawals
Withdrawals must be made before the 1st of the following month to avoid Auto-pay charges on the 1st of the month. To process a withdrawal, a request must be made in writing to westlanddanceco@ gmail.com. A withdrawal form will need to be filled out. From there, Westland Dance Co. will process the withdrawal for your account.
FULL YEAR STUDENTS:
If a withdrawal is made after October 1st, there will be no refund on competition or festival fees, costume fees, or choreography fees. Any withdrawals made in the middle of the month will not receive a refund or tuition credit for unused tuition for that month.
If a costume has been ordered and the studio requires this costume for a fill-in student, Westland Dance Co. will purchase the costume off of you and a refund will be given. This is not optional if the costume is required by WDC.
If WDC needs to switch sizes with another student, priority will be given to the student still enrolled in WDC using the costume for a performance. This is not optional if the costume is required by WDC.
If a costume has been ordered, not required by WDC, and paid for, you are welcome to come pick up the costume once they have been handed out to students.
SESSION STUDENTS(Fall, Winter, Spring): Withdrawals processed within a week (7 days) or more before the beginning of the program will be eligible for an account credit.
Withdrawals processed with less than a week (7 days) before the beginning of the program will be eligible for an account credit.
There will be no refund for withdrawals for unused tuition after a session has begun. Tuition credit for any unused classes is at the discretion of the directors.
WITHDRAWAL FEE:
Recreational Students-
Processing a withdrawal for a full year Recreational class will be required to pay a $50+gst/student Withdrawal Admin Fee. This fee is due via card saved on Auto-pay before a withdrawal is processed. WDC will process this fee once the withdrawal form is recieved. Please note, any withdrawals not processed before the 1st of the month will still be charged the Auto-pay tuition on the 1st of the month.
Festival/Competitive Students:
Processing a withdrawal for a full year Festival or Competitive class will be required to pay a $100+gst/student Withdrawal Admin Fee. This fee is due via card saved on Auto-pay before a withdrawal is processed. WDC will process this fee once the withdrawal form is recieved. Please note, any withdrawals not processed before the 1st of the month will still be charged the Auto-pay tuition on the 1st of the month.
Session students (Fall, Winter, Spring, Summer Camps):
Processing a withdrawal for a Session student will be required to pay a $25+gst/student Withdrawal Admin Fee. This fee is due via card saved on Auto-pay, or via etransfer, before a withdrawal is processed. WDC will process this fee once the withdrawal form is recieved.
12. Refunds
There will be no refunds given on registration fees or PREF fees after registration has been submitted. There will be no refunds given on additional fees IF the fees have already been collected. There will be no refunds for any session that has already begun. Tuition fee refunds or account credits on unused classes will be at the discretion of Westland Dance Co. Ltd.’s Directors. There will be no refunds on purchased merchandise, costumes, and/or dance attire due to sizing discrepancies.
13. Unpaid fees
Westland Dance Co. LTD. reserves the right to suspend lessons, participation in group choreography, participation in extra work such as, but not limited to solos, duets, small groups, Elite teams, travel teams, public performances etc. if tuition is unpaid after the 15th of that month. For example, October tuition is declined via Auto-pay on October 1st, late fees added on October 15th, and as of October 16th, WDC reserves the rights as stated above if any account is left outstanding. Should you know a payment will need to be processed later, please reach out immediately to westlanddanceco@gmail.com. Grace periods given at the discretion of the directors.
14. Late fees
If a payment has declined or not been paid by the 15th of the month, we reserve the right to run the card on the account on the 15th. If the card is still declined or alternate payment has not been discussed, a $30+gst/student fee will be added to your account.
15. Costume return fee
Any costumes not returned by our set deadline for our Christmas/Holiday Showcase, as a part of our costume rental/PREF FEE, will be charged a $50+gst replacement fee. Any costumes returned damages or dirty will incur a $50+gst replacement fee.
16. Questions and/or Complaints, Parent and/or Student Respect
Any questions or complaints must go through Our studio Directors, Vickie Wesolowsky and/or
Alyssa Landry, via written email, and then will be answered accordingly – parents and students are not permitted to contact Westland Dance Co. teachers via personal phone, in person, or via personal email / social networking with studio issues unless it has been approved by the studio Directors. Personal meetings with the studio owner can happily be arranged via email. The Directors may choose to handle the complaint however they see fit and do not have to disclose the results to the complainant.
In the rare case of a parent or student showing disrespect or defamation to any parent, staff
member or student, a meeting may be called immediately and dismissal may be considered at
the discretion of the studio directors. Physical, mental, emotional or cyber bullying by parents,
staff or students will not be tolerated and may result in dismissal from the studio.
17. Miscellaneous
This Release and Waiver of Liability shall be binding on the heirs, successors and personal representatives of the Participant. Participant expressly agrees that this Release and Waiver of Liability is intended to be as broad and inclusive as permitted by the laws of the Province of Alberta, and that this Release and Waiver of Liability shall be governed by and interpreted in accordance with the laws of the Province of Alberta. Participant agrees that in the event that any provision herein shall be held to be invalid by any court of competent jurisdiction, the invalidity of such provision shall not otherwise affect the remaining provisions of the Release and Waiver of Liability which shall continue to be enforceable to the full extent permitted under the law.
I have read the foregoing Release and Waiver of Liability and acknowledge that the provisions are contractual and not a mere recital and I understand that I am bound by the terms hereof by placing my signature herein. I also understand and agree that these waivers and policies may change at anytime and a new signature may or may not be required.
If Participant is a minor, the parent having legal custody and/or the legal guardian of the minor hereby represents and warrants that they have the legal authority to bind the Participant and such parent or guardian executes this release on behalf of the minor and the parent or guardian, and this release is binding on the child and such parent or guardian. I understand the financial policies, the miscellaneous notes, and my responsibility as Parent or Guardian or Student. I understand that registration isn’t complete unless this form is completely filled out and signed. By clicking the checked box or signing below indicates that I agree to adhere to all policies, procedures, terms and conditions set forth by Westland Dance Co. Ltd.
