By completing this form you agree to the following:
1. All payments will be paid via monthly Direct Debit and failure to pay on time will result in your place being cancelled.
2. We may use your details to contact you regarding important class information and changes to timetables etc. Your personal information will NEVER be passed on to a 3rd Party without prior additional consent. (ie. exam boards)
3. We may use your data to contact you with information regarding upcoming workshops or events.
4. You give consent for photographs or videos to be taken in class or at performances by our teachers or registered photographers to be used in social media posts and marketing for the school.
5. Names of students will NEVER appear alongside a photograph online.
6. Data we hold complies with the GDPR act and all of our devices are encrypted. You have the right to delete or edit your personal data at anytime. All data is stored electronically on encrypted devices.
7. If you wish to leave a class, one months written notice must be given before your Direct Debit is stopped or cancelled.
8. Unfortunately classes cancelled by Freedom due to snow or school closures will not be refunded.
9. Your child will wear the designated uniform for each class they take and all jewellery will be removed before dance.
10. All medical conditions will be declared upon completing this form and and new conditions in future must be updated ASAP.
11. We must be informed in advance if a student will be absent from a class.
12. We will need to use occasional hands on contact to assist students with learning new skills. This may vary and may include holding hands in a circle, placing hands on shoulders to guide students and hands on contact to help students stretch. By accepting our terms you agree for appropriate hands on contact to be used. (Hands on contact has been temporarily stopped to fall in line with Covid-19 guidelines and adhere to social distancing)
13. Students must behave respectfully towards teachers and fellow students at all times.
14. Occasionally Senior students (11yrs+) wish to use class video footage to practice at home. Only teachers will be allowed to video class rehearsals and send to students or parents br WhatsApp which is encrypted. These videos are for personal use and practice ONLY... they must not be shared, uploaded or sent on to anyone else as this is a breach of our privacy policy. By agreeing to the T&Cs you agree for rehearsal videos to be taken of your child and sent on but you are NOT permitted to share or upload.
15. At all times we have a qualified first aider on site. By agreeing to our T&Cs you agree for First Aid treatment to be provided to your child should it ever be required. Any allergies to plasters or dressings etc MUST be declared in the medical section of this form.

We have read through all of the guidelines and put together a policy for the school.
ALL parents who wish to return to FREEDOM in September must check on the portal that they agree to the terms. All students and parents must adhere to all of our Covid-19 related protocols.

Measures FREEDOM will put in place to minimise risk and ensure the dance space is as safe as possible:

>Complete a thorough Covid-19 Risk assessment of the venue
>Limit class sizes to avoid over crowding and give students space/good ventilation
>We will provide a number of hand sanitising stations
>Provide good ventilation by opening windows and keeping some doors open where possible without compromising security for better airflow
>Floors will be cleaned between any classes where the floor is used for floorwork
>Keep all payments online so no cash is handled
>Implement a one way system for separate entrance and exits which will help avoid crowded crossovers between classes
>Close contact work between students will be limited and will not exceed 15mins
>Limit who we allow in the building to students only.
>Provide extra staff to chaperone younger children in and out of the building
>Keep music levels lower to prevent the need of shouting or raising our voices

What we ask from STUDENTS & PARENTS:

>If your child or any member of your household displays symptoms you must stay away from class.
>Please inform us ASAP if your child or anyone in your household has had to isolate or take a test. (We know the guidance on isolations has changed but we ask that you keep us informed so we can decided the best course of action in terms of attending class)
>Encourage children to wash/sanitise their hands regularly
>Arrive to class on time and queue outside
>Understand that no parents will be permitted to enter the building.
>Students must arrive in dance kit rather than changing at Freedom please
>Students should limit the number of belongings they bring with them, i.e. no coats, jumpers etc.
>Follow the one way systems that will be put in place

As the Principal of Freedom Performing Arts I will do everything within my power to create a COVID safe dance space for all of our students. Our safeguarding and regular T&Cs are not affected by this additional policy.

Please CHECK THE BOX below to agree that you and your child will follow all the protocols we put in place for classes to start in September.

General Data Protection Regulation Policy / Privacy Policy

Statement
GDPR stands for General Data Protection Regulation and replaces the previous Data Protection Directives that were in place. It was approved by the EU Parliament in 2016 and comes into effect on 25th May 2018.
GDPR states that personal data should be ‘processed fairly & lawfully’ and ‘collected for specified, explicit and legitimate purposes’ and that individuals data is not processed without their knowledge and are only processed with their ‘explicit’ consent. GDPR covers personal data relating to individuals. Freedom Performing Arts are committed to protecting the rights and freedoms of individuals with respect to the processing of children's, parents, visitors and staff personal data.
The GDPR policy gives individuals the right to know what information is held about them. It provides a framework to ensure that personal information is handled properly.


GDPR includes 7 rights for individuals

1) The right to be informed
As a school we need to collect and manage certain data for communication purposes and for the safety of your child. We need to know parent’s names, addresses, telephone numbers, email addresses. We need to know children’s’ full names, addresses, medical details and dates of birth.
We are required to collect certain details of Guest Teachers and other visitors. We need to know visitors names, telephone numbers, and where appropriate company names. This is in respect of our Health and Safety and Safeguarding Policies.
As an employer Freedom Performing Arts are required to hold data on its Teachers; names, addresses, email addresses, telephone numbers, date of birth & bank details. This information is also required for Disclosure and Barring Service checks (DBS) and proof of eligibility to work in the UK. DBS Numbers and date of issue are also held on a central staffing record.
Freedom Performing Arts uses Cookies on its website to collect data for Google Analytics, this data is anonymous.


2) The right of access
At any point an individual can make a request relating to their data and Freedom will need to provide a response (within 1 month).




3) The right to erasure
You have the right to request the deletion of your data where there is no compelling reason for its continued use. However Freedom has a legal duty to keep children’s and parents details for a reasonable time. Freedom retain these records for 1 year after leaving the school, children's accident and injury records for 19 years (or until the child reaches 21 years), and 22 years (or until the child reaches 24 years) for Child Protection records. Staff records must be kept for 6 years after the member leaves employment, before they can be erased. This data is archived securely on our encrypted computer.

4) The right to restrict processing
Parents, visitors and staff can object to Freedom Performing Arts processing their data. This means that records can be stored but must not be used in any way, for example reports or for communications.

5) The right to data portability
Freedom Performing Arts requires data to be transferred from one IT system to another; such as from Freedom to the Local Authority, for performance BOPA licences, and dance Associations for examinations. These recipients use secure file transfer systems and have their own policies and procedures in place in relation to GDPR.

6) The right to object
Parents, visitors and staff can object to their data being used for certain activities like marketing or research.

7) The right not to be subject to automated decision-making including profiling.
Automated decisions and profiling are used for marketing based organisations. Freedom Performing Arts does not use personal data for such purposes.

Storage and use of personal information
Going forward all parents and staff will be requested to complete an online registration form so that we can collate all the personal data we require and so that individuals can read and agree with our terms and conditions, privacy policy and safeguarding policies. This data will be stored in a purpose created “Parent Portal” that complies with the GDPR and is accessed through encrypted, password protected devices. All existing paper based collated data will be destroyed.

Weekly registers held by all staff will only include a students name, no other data will be printed. These registers will either be accessed via an encrypted device or printed and stored securely in a locked cabinet. No other data other than a child’s name will ever be printed.

Occasionally Senior students (11yrs+) wish to use class video footage to practice at home. Only teachers will be allowed to video class rehearsals and send to students or parents br WhatsApp which is encrypted. These videos are for personal use and practice ONLY... they must not be shared, uploaded or sent on to anyone else as this is a breach of our privacy policy. By agreeing to the T&Cs you agree for rehearsal videos to be taken of your child and sent on but you are NOT permitted to share or upload.


Freedom collects a large amount of personal data every year including; names and contact details of those on the waiting list. These records are deleted if the child does not attend or added to the child’s file and stored appropriately.

Freedom Performing Arts stores personal data held visually in photographs or video clips or as sound recordings, with written consent obtained when parents register with us on our Parent Portal. No names are stored with images in photo albums, displays, on the website or on Freedom Performing Arts social media sites.

Access to all Freedom’s computers is password protected. When a member of staff leaves the company these passwords are changed in line with this policy and our Safeguarding policy. Any portable data storage used to store personal data, e.g. USB memory stick, are password protected and/or stored in a locked filing cabinet.

PARENT CONTACT - We have always used an iPhone App in order to group our contacts into classes. This makes contacting parents via text with important info a lot easier as the groups are saved and a text can be sent instantly, with over 220 students it would be a timely process to type in each individual contact every time we need to contact you. We use the app "TEXT2GROUP" and it's own privacy policy can be found here www.simplercontacts.com The only information we will share with this company is Your Name and Mobile Phone Number. Please read this companies privacy policy, by agreeing to FREEDOMS Privacy Policy you give us consent to use your Mobile Number in this App.

GDPR means that Freedom Performing Arts must;

* Manage and process personal data properly
* Protect the individual’s rights to privacy
* Provide an individual with access to all personal information held on them

This Policy was adapted by Amy Meikle in May 2018 Signed on behalf of Freedom Performing Arts
............................................................................................................................................... .............................................................................................................................................. .............................................................................................................................................. Policy review date: May 2021

The following T&Cs are our "pre-lockdown rules" Please also read our "Freedom Covid-19 Policy" where some rules below are currently superseded by this.

By completing this form you agree to the following:
1. All payments will be paid via monthly DIRECT DEBIT and failure to pay on time may result in your place at Freedom being cancelled .
2. We may use your details to contact you regarding important class information and changes to timetables etc. Your personal information will NEVER be passed on to a 3rd Party without prior additional consent. (ie. exam boards)
3. We may use your data to contact you with information regarding upcoming workshops or events.
4. You give consent for photographs or videos to be taken in class or at performances by our teachers or registered photographers to be used in social media posts and marketing for the school.
5. Names of students will NEVER appear alongside a photograph online.
6. Data we hold complies with the GDPR act and all of our devices are encrypted. You have the right to delete or edit your personal data at anytime. All data is stored electronically on encrypted devices.
7. If you wish to leave a class, one months written notice must be given before your Direct Debit is stopped or cancelled.
8. Unfortunately classes cancelled by Freedom due to snow & school closures will not be refunded.
9. Your child will wear the designated uniform for each class they take and all jewellery will be removed before dance.
10. All medical conditions will be declared upon completing this form and and new conditions in future must be updated ASAP.
11. We must be informed in advance if a student will be absent from a class.
12. We will need to use occasional hands on contact to assist students with learning new skills. This may vary and may include holding hands in a circle, placing hands on shoulders to guide students and hands on contact to help students stretch. By accepting our terms you agree for appropriate hands on contact to be used.
13. Students must behave respectfully towards teachers and fellow students at all times.
14. Occasionally Senior students (11yrs+) wish to use class video footage to practice at home. Only teachers will be allowed to video class rehearsals and send to students or parents br WhatsApp which is encrypted. These videos are for personal use and practice ONLY... they must not be shared, uploaded or sent on to anyone else as this is a breach of our privacy policy. By agreeing to the T&Cs you agree for rehearsal videos to be taken of your child and sent on but you are NOT permitted to share or upload.
15. At all times we have a qualified first aider on site. By agreeing to our T&Cs you agree for First Aid treatment to be provided to your child should it ever be required. Any allergies to plasters or dressings etc MUST be declared in the medical section of this form.

CHILD PROTECTION POLICY
Freedom Performing Arts values young people and children as being a vital part of our school and wishes to see them grow, mature and be trained in a healthy and safe environment.
The child protection officer for Freedom Performing Arts is Amy Meikle
Purposes
The purpose of Freedom Performing Arts is to offer children a safe and welcoming environment with fun activities where the children can grow and learn.
Aims
To provide classes for children and young people to help them develop into better performers whilst providing a supportive and safe environment.

To enable the children to express themselves freely.

To help children/young people appreciate the diversity of their fellow classmates.

Child Protection Representative
Freedom Performing Arts has appointed Amy Meikle as our child protection representative. If any teacher has any child safety concerns, they should discuss them with her. She will take on the following responsibilities:
Ensuring that the policy is being put into practice;
Being the first point of contact for child protection issues;
Keeping a record of any concerns expressed about child protection issues;
Bringing any child protection concerns to the notice of the Local Authority if appropriate;
Ensuring that paid staff and volunteers are given appropriate supervision;
Ensuring that everyone involved with the organisation is aware of the identity of the Child Protection Representative.

The policy will be reviewed on an annual basis to ensure that it is meeting its aims.
Personal/Personnel Safety
A group of children or young people under sixteen should not be left unattended at any time.

Avoid being alone with an individual child or young person for a long time. If there is a need to be alone with a child or young person (e.g. first aid or he/she is distressed) make sure that another worker knows where you are and why.

At no time should a volunteer or worker from any external organisation arrange to meet a young person away from the activity without someone else being there.

Teenage assistants should always be supervised


Child Safety
Make sure that the area you are using for classes is fit for the purpose

Make sure that all teachers and assistants know
Where the emergency phone is and how to operate it
Where the first aid kit is
Who is responsible for First Aid and how to record accidents or injuries in the incident book
What to do in the event of a fire or other emergency

Do not let children go home without an adult unless the parent has specifically said they may do so. Never let a child go with another adult unless the parent has informed you that this will happen.

Teachers will need to use occasional hands on contact to assist students with learning new skills. This may vary and may include holding hands in a circle, placing hands on shoulders to guide students and hands on contact to help students stretch. By accepting our terms you agree for appropriate hands on contact to be made.

What is child protection?
Child protection is the response to the different ways in which a young person’s or child’s physical, emotional, intellectual and spiritual health are damaged by the actions of another person.
What we will do
Listen to the child/young person

Look at them directly and do not promise to keep any secrets before you know what they are, but always let the child/young person know if, and why, you are going to tell anyone

Look at them directly and do not promise to keep any secrets before you know what they are, but always let the child/young person know if, and why, you are going to tell anyone

Take whatever is said to you seriously and help the child/young person to trust his/her own feelings. Take notes of exactly what is said to you avoiding assumptions and conjecture.

It is not the role of the worker to investigate any allegations (this would contaminate evidence if a situation went to court). Any disclosure by a child/young person must be reported to the named child protection officer.

Speak immediately to the Local Authority or NSPCC for further advice and guidance.

What we will not do
Teachers/volunteers should not begin investigating the matter themselves.
Do not discuss the matter with anyone except the correct people in authority.
Do not form your own opinions and decide to do nothing.
We will not ask leading questions when a child/young person discloses information.