2024-2025 IMPORTANT DATES / NO CLASSES
*Policies & Procedures and dates are subject to change.
7/8/24
First Day of Season 12
8/5/24-8/10/24
Intersessional Break- No Classes
8/25/24
Gig Out & Grow Performance
9/2/24
Labor Day - No Classes
9/29/24
Open Mic/Band Jam
10/11/24-10/17/24
Fall Break- No Classes
10/19/24
YPACalooza / Biz Boo
10/28/24-11/2/24
Bring a Bestie
10/31/24
Halloween - No Classes
11/16/24
Mystery Mayhem and Fall Theatre Showcase
11/18/24 - 11/23/24
PEP Rally/ Costume Measurements
11/27/24 - 11/30/24
Thanksgiving Break - No Classes
12/6/24 & 12/7/24
Holiday Music Show and Jingle Jam
12/14/24
Winter Wonderland
12/21/24
Nutcracker
12/23/24 - 1/5/25
Christmas Break - No Classes
1/2/25 & 1/3/25
Spring Musical Auditions
1/11/25
Gig Out & Grow Performance “Cabaret Night”
1/18/25
ATTA 2nd Chance to Dance
2/23/25
Open Mic/Band Jam
3/17/25 - 3/22/25
Parent Participation Week/Bring a Bestie Week - Costume Try-On
3/24/25 - 3/31/25
Spring Break - No Classes
4/5/25
The Brave Project Gala
4/12/25
Performing Dance Group Pictures @ Downtown
4/25/25 - 4/27/25
ATTA Connection
5/10/25
Spring Musical
5/26/25
Memorial Day- No Classes
5/27/25
End of Season (Last Day of Classes)
5/30/25 - 5/31/25
Summer Music Show and Summer Slam
6/7/25
Year End Production
8/4/25 - 8/9/25
Intersessional Break - No Classes
REGISTRATION / MEMBERSHIP
Each family must choose and pay for one membership at ypacarts.com prior to registering for classes through the DSP Parent Portal. Each family will have 30 days from the date of enrollment or YPAC will choose the Basic Membership for your family and charge to your DSP Parent Portal. Membership fees are non-refundable with the exception of preschool students who are determined to be unready for lessons and may receive a credit for the following season. Annual memberships through the ypacarts.com website are set up to auto-renew annually on the date that you originally chose your membership. Auto-renewal was set up to help you as a customer by being one less thing you need to remember to do, and also helps us keep our costs down by not needing to spend the time managing all of our customer's accounts. If you do not want your membership to renew, please log on to your ypacarts.com account and opt out of the auto-renew process. If you withdraw from classes mid season, your membership will still renew unless you take action before your auto-renew date. Canceling a subscription is the responsibility of the customer and is non-refundable. If a membership subscription is not canceled by the date of renewal, YPAC will be unable to refund the cost of the subscription.
Available Memberships:
Basic Membership
$65 / Family Annual Fee
Premium Membership
$199 / Family Annual Fee
Loyalty Registration - opportunity to register before the public
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Special Member Pricing for B-Day Parties - 10% off
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Online Class Access
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Annual Student Evaluations with Class Recommendations for next season
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Exclusive Early Bird Ticket Prices - Purchase tickets to YPAC’s shows at a cheaper price before they go public
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Sibling Discount - Applies to group classes only
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Special One Time Use Coupon YPAC Merchandise, and Apparel - 10% off
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Subscription to YPAC TV
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All Access Pass to YPAC TV's Livestream
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Unlimited Video Digital Downloads
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TUITION
Tuition rates are for the full season (August-July for Dance, Cheer, Tumbling, Private Music, and Theater as specified in DSP). There are two options for group class tuition: pay in full for the season or month to month. These different rates are specified in DSP. Tuition paid upfront is non-refundable. For all month to month tuition, including private music lessons, billing is divided equally among the season regardless of how many classes there are that month. All holidays and planned off days for classes have been factored into the tuition for the year already. All families are REQUIRED to be on our secure auto-pay system by debit/credit card or EFT. If a customer chooses to pay with a debit/credit card, they are responsible for the card processing fees. There are no processing fees for customers on EFT. Tuition does NOT include the membership fee, dress code, shoes, class materials, production fees, production tickets, costumes, additional private lessons, or special events. Tuition is charged on the 15th of every month from July-June for Dance, Cheer, Tumbling, and Theater, and the 1st of every month for Private Music Lessons . The 15th of the month charge covers tuition for the following month. Tuition will not be adjusted for class cancellations due to, but not limited to: snow days, emergencies, etc. In these cases, YPAC will go to online learning for class cancellations or provide an in person makeup class time. Prices are subject to change as a result of unforeseen circumstances and will be communicated with at least 30 days of notice.
SIBLING DISCOUNT (PREMIUM MEMBERS ONLY)
The Sibling Discount is an exclusive benefit offered to YPAC premium members aimed at fostering familial participation in our group classes. Under this policy, YPAC premium members are eligible to receive a discount for group classes, applicable to siblings enrolled in the program. The discount is applied to the child with the lowest group class tuition when the pay-in-full option is selected.
PRIVATE LESSON STUDENTS ONLY
In the event a student is unable to meet for a scheduled lesson, a parent must provide a minimum 48 hour notice via the DSP Parent Portal. When proper notice is given, you may choose one of the following options. 1. The instructor will use the lesson time to record and upload a virtual lesson into the student’s Google Classroom. 2. The instructor will put you on a waitlist to receive a make-up lesson when an open lesson becomes available. 3. The student may choose to make up their lesson by attending any group class for their age. If 48 hour notice is not given, you are NOT guaranteed to receive the virtual lesson content. Additional materials are often needed for private lesson students including music books, metronomes, guitar strings, yoga balls, yoga mats, etc and will need to be purchased by the student. Each student’s instructor will specify the need for lesson books, sheet music, flexibility enhancers, etc., if applicable.
SPOTTING WAIVER
Our Spotting Waiver is a crucial document designed to ensure the safety and well-being of participants in our activities. By signing this waiver, participants acknowledge and accept the inherent risks associated with spotting or assisting others during physical activities, including but not limited to gymnastics, cheerleading, and acrobatics. Participants understand the importance of proper technique, attentiveness, and communication while spotting, and they agree to adhere to all safety guidelines and instructions provided by our trained staff. By signing this waiver, participants absolve YPAC of any liability for injuries or accidents that may occur during spotting activities, provided that such incidents are not a result of gross negligence or misconduct on the part of the organization or its staff. This waiver serves as a mutual agreement between YPAC and its participants to prioritize safety and responsibility in all spotting-related activities.
WINTER WONDERLAND
To opt out of Winter Wonderland, you MUST email care@ypacarts.com BEFORE October 7, 2024. Tights, shoes and undergarments are not included. If you register for classes in multiple shows, you will be responsible for purchasing tickets to ALL shows you wish to attend.
YEAR END PRODUCTION (YEP)
A non-refundable costume fee of $90 + tax will be charged to your account on November 5, 2024 for each dance,tumbling and cheer class. For registrations after November 15, 2024, a non-refundable costume fee of $100 + tax will be charged at the time of registration. *To opt out of Year End Production and the required costume fee, you MUST email care@ypacarts.com BEFORE November 1, 2024. Tights, shoes and undergarments are not included. If you register for classes in multiple shows, you will be responsible for purchasing tickets to ALL shows you wish to attend.
Non-costumed classes will be charged a $30 production fee on February 28, 2025. Registration deadline and opt out date to participate in the Year End Production is February 28, 2025.
MUSIC SHOWS
A $30 production fee will be automatically charged two months before each music show. This fee covers the production staff and venue. If you choose to opt out of the show, you must communicate that by filling out the opt out google form you will receive before the automatic charge dates to ensure you are not charged.
WITHDRAWAL AND REFUND POLICY
If you choose to pay for a 12 month program in full upfront upon registration, no amount will be refunded upon an early withdrawal. Paying a full year in advance provides a discounted price based upon a 12 month commitment. Extraordinary circumstances will be taken under consideration by the YPAC Executive Team but no refunds of any kind are guaranteed.
For customers choosing to pay month to month, there is a two-month minimum. One-month notice from the 15th day of the month is required to discontinue any payments. Recital Costume deposits are non-refundable. The withdrawal form must be filled out online and will not be accepted over the phone. All withdrawals must go through our Customer Care department and not with an instructor. Tuition, membership fees, and costume fees are not refundable for any reason. Refunds are only issued when YPAC cancels a class due to low enrollment. Account credit will be issued when the student or parent initiates the schedule change. Credit will be applied to any YPAC tuition or fees due within one year. No refunds will be given if a similar online class is provided in place of an in-studio class.
RESCHEDULING, TEACHER AND CLASS SUBSTITUTION
YPAC reserves the right to cancel classes due to insufficient enrollment or change the class schedule at any time. Prices are subject to change as a result of unforeseen circumstances and will be communicated with at least 30 days of notice.
YPAC reserves the right to reschedule or combine classes.
YPAC reserves the right to provide a substitute or replacement teacher as YPAC may deem necessary.
YPAC reserves the right to deliver class content via an online system in the event that classes are not able to be conducted live for any reason including, but not limited to: weather, teacher absence, or governmental advisory.
COMMUNICATIONS
At YPAC, we go to great lengths to keep you informed and up to date:
We communicate via e-News, our website, Facebook, email notices, text messages, and lobby displays. Please add care@ypacarts.com to your email contact list to avoid important messages going to the wrong inbox or spam. Check your DSP account and ensure your phone number and email address are up to date.
The #mypacisypac Facebook group page is a great way to stay connected.
Conferences - At any time you are welcome to schedule a conference with your instructor and the owner/director.
Questions - We are happy to answer any questions you may have regarding your child or our programs. Let us know if we can help you in any way!
INSUFFICIENT FUNDS AND OVERDUE ACCOUNTS
A $30 fee will be assessed for all declined or returned transactions including, but not limited to, insufficient funds, expired cards or other reasons for declined payment. This includes checks, as well as auto-payments via ACH/EFT or credit card/debit card. Refunds are only given for prolonged illness or injury and with proper communication. In both cases, a doctor’s note is required and doctor's release will be required to return to lessons. Accounts not paid within terms are subject to an accruing 5% monthly finance charge until paid. Accounts more than 60 days past due may be submitted to collection services.
INSTRUCTION NOTE
There will be times during class in which the instructor may need to assist a student through movement or positioning. In such cases, the instructor may need to physically touch the student in order to ensure proper instruction.
5 WAYS TO LEARN
YPAC offers a variety of service options including private instruction, small group instruction, traditional classes, online instruction, and pre-recorded classes to meet the needs of students and staff as well as for the ability to maintain service continuity in any situation.
ATTENDANCE
Regular attendance is vital to student progress and group choreography. Please make every effort to attend each class. Students may make up 1 missed group class every two months. If a student misses more than 2 of the final 8 classes before a production, the student may be dismissed from participating in the production at the discretion of the teacher.
STUDENT ETIQUETTE
Arrive to class on time.
Wear dress code appropriate attire. Crop tops or bare midriffs are not allowed at YPAC.
Remain respectful of the instructor and class members.
No gum, food, or beverage is allowed in classrooms and studios, except bottled water.
Attendance is essential to quality education in the arts.
Consecutive absences will result in removal from class.
Please use the restroom before class, during breaks, or after class.
SAFER STUDIO POLICY
YPAC requires all staff and students to stay home when they are ill. In order to reduce community spread of contagious viruses, we follow guidelines from our industry associations More Than Just Great Dancing!® and Youth Protection Association for Dance.
SAFETY
YPAC strives to provide the best quality and care to all students and their families. These safety guidelines must be taken into great consideration. Parents/Guardians will need to drop off their child and watch them walk into the building or walk them to the door. For student safety, our centers are only open to staff who have been background checked and students. Parents/Guardians are welcome to wait in their cars or leave and come back for pickup. Parents/Guardians need to make the center aware if someone beside themselves will be dropping off or picking up the student. Parents/Guardians need to be punctual when arriving to pick up their child. Instructors and lobby hosts have prior obligations and commitments and cannot take on the responsibility of looking after a child and waiting until a parent/guardian arrives. Thank you for your understanding.
DISCIPLINE
YPAC is an active advocate of safety, quality, and care. Students who choose to exhibit behavior that is disrespectful, unsafe, or harmful will be asked to observe class instead of participating. If the situation does not show improvement, the student will be asked to leave the class, and their parents will be called. If the situation is becoming uncontrollable, the student’s parents will be called and asked to immediately pick up the student (in a case like this, the student may be told that they can no longer attend class). YPAC hopes that these incidents will never arise; however, to provide the best quality, safety, and care, this needs to be implemented.
LOST AND FOUND
A lost and found basket is located in the lobby. Please check the lost and found basket regularly as all lost and found items are donated on the 1st and the 15th of each month. Your Performing Arts Center is not responsible for lost tights, dance shoes, music books or other items for class.
INCLEMENT WEATHER POLICY
In the event of inclement weather, an email and text will be sent and a social media post made by 2pm if classes are canceled (by 8am for morning classes). Please note that we do not necessarily follow school closings as roads are often cleared by the time studio classes begin. Any canceled classes may be made up on your own time from our regular schedule of in person and on-line classes, based upon availability. In the event there is not a makeup class available, a replacement lesson opportunity will be scheduled.
I understand that Your Performing Arts Center does not give credit and/or refunds for class(es)/private lessons missed due to vacation, illness, weather, etc. I also understand that holidays have already been removed from the tuition structure and no make-up class(es)/private lesson is needed or will be given. I understand that YPAC is not responsible for lost items, stolen items, or unclaimed merchandise.
I understand that participation in a dance, music, theater, cheer, or tumbling program involves risk and possible injury. I further understand that Your Performing Arts Center will use several venues for, but not limited to, camps, workshops, performances, etc. I understand that Your Performing Arts Center or any other venue and their staff, teachers, agents, etc. will not be held responsible for injuries sustained while participating or attending any class, performance, event or traveling to or from its facilities. I authorize Your Performing Arts Center to secure any emergency medical treatment my child might need. I understand that I assume full financial responsibility for risks of personal and bodily injury and/or illness that may be sustained in class, while performing, or traveling to or its facilities.
I have and will maintain, at my expense, sufficient health insurance and other types of medical payments to cover the cost of any personal and bodily injury and/or illness that may be sustained in class, in rehearsals, while performing, or traveling to or from its facilities.
I release YPAC and its managers, instructors, employees, agents, associations, related companies, successors and assigns, from liability for all personal and bodily injury and/or illness that may be sustained in class, in rehearsals, while performing, or traveling to or from its facilities. I specifically intend this release to include all claims that my child and I might have based on actual or alleged negligent supervision, instruction, training, and/or facility care and cleaning.
I allow Your Performing Arts Center to use my child's name and photographic likeness in all forms and media for advertising, trade, or any other lawful purpose. I agree that all rights, title, and interest in and to all such images and any reproductions or derivative works shall be the exclusive property of YPAC. Additionally, from time to time parents and students may opt to share videos, photos or other information on social media pages that may be used, hosted, created or referenced by YPAC. The party posting takes responsibility for all sharing or posting of such information and waives any claim against YPAC for the release of any protected information. If my child(ren) is under the age of 18 at the time of this agreement, the party signing makes this waiver on behalf of their child(ren). I hereby release YPAC from all liability or legal responsibility that may arise from the acts that I have authorized or consented to herein. I agree that YPAC does not owe me any compensation for the acts that I have consented to in this Section. I have carefully read and understand the terms and conditions of this Section.
A Note from the YPAC TEAM:
Thank you for taking the time to read this form. We look forward to meeting you and your family (or seeing you again!). We know that you will be pleased with your decision to be a part of YPAC. Welcome!
By checking the "I Accept" box, I acknowledge that I have read, understand, and agree to YPAC’s policies and procedures, including, but not limited to: registration fee, monthly tuition, makeup lessons, auto-pay, refunds, student’s etiquette, observation day(s), safety, and discipline. I understand that registration fees are non-refundable, and I understand the refund information pertaining to monthly tuition.
