*Policies & Procedures and dates are subject to change. The latest version of this document can be found in your account at ypacarts.com.
2022 - 2023 IMPORTANT DATES / NO CLASSES
August 1-6, 2022 Inter-sessional break for music students - no classes
August 6, 2022 Summer Theatre Production
August 8, 2022 Season 10 Classes Begin
August 27-28, 2022 Fall Ballet Experience
August 28, 2022 Gig Out & Grow Performance
September 5, 2022 Labor Day - no classes
October 7-13, 2022 Inter-sessional Break - no classes
October 17-22, 2022 Parent Observation Week / Costume Measurement Week for Dance & Tumbling
October 22, 2022 Gig Out & Grow & Grow 2 Gig Performance
October 31, 2022 Closed for Halloween - no classes
November 19, 2022 Fall Play Performances
November 21-26, 2022 Thanksgiving Break - no classes
December 4, 2022 Nutcracker
December 10-11, 2022 Holiday Music Show
December 17, 2022 Winter Wonderland
December 23-January 7, 2023 Winter Break - no classes
January 22, 2023 The Brave Project Part 1 - Gig Out & Grow + Grow 2 Gig Musicians
February 26, 2023 The Brave Project Part 2 - The Collective Students
March 20-25, 2023 Parent Observation Week / Costume Try-On Week for Dance & Tumbling
March 27-April 1, 2023 YPAC Spring Break - no classes
April 14-16, 2023 ATTA Connection
April 30, 2023 Gig Out & Grow Performance
May 1-6, 2023 Student Evaluations go home
TBD Spring Theatre Production
May 12-13, 2023 Year End Production Pictures
May 29, 2023 Memorial Day - no classes
June 3-4, 2023 Summer Music Show
June 5-10, 2023 Last Week of Classes for all group lessons
June 10, 2023 Year End Production
July 1-7, 2023 Inter-sessional Break - Private Music Lessons Week Off
July 29, 2023 Summer Theatre Production
REGISTRATION / MEMBERSHIP
Each family must choose and pay for one membership at ypacarts.com prior to registering for classes through the DSP Parent Portal. Membership fees are non-refundable with the exception of preschool students who are determined to be unready for lessons and may receive a credit for the following season. If a membership has not been purchased by July 31, 2022, students will be dropped from their classes. Annual memberships through the ypacarts.com website are set up to auto-renew annually on the date that you originally chose your membership. Auto-renewal was set up to help you as a customer by being one less thing you need to remember to do, and also helps us keep our costs down by not needing to spend the time managing all of our customer's accounts. If you do not want your membership to renew, please log on to your ypacarts.com account and opt out of the auto-renew process. If you withdraw from classes mid season, your membership will still renew unless you take action before your auto-renew date. Canceling a subscription is the responsibility of the customer and is non-refundable. If a membership subscription is not canceled by the date of renewal, YPAC will be unable to refund the cost of the subscription.
Available Memberships:
Basic Membership
$65 / Family Annual Fee
Premium Membership
$199 / Family Annual Fee
TUITION
Tuition rates are for the full season (August-June for Dance and Tumbling, all year for Private Music, and Theater as specified in DSP). Billing is divided equally among the season by month regardless of how many classes there are that month. All families are REQUIRED to be on our secure auto-pay system by debit/credit card or EFT. Tuition does NOT include the membership fee, dress code, shoes, class materials, production tickets, costumes, additional private lessons, or special events. Tuition is charged on the 15th of every month from July-May for Dance, Tumbling, and Theater, and the 1st of every month for Private Music Lessons . The 15th of the month charge covers tuition for the upcoming month. Tuition will not be adjusted for class cancellations due to, but not limited to: snow days, emergencies, etc. In these cases, YPAC will go to online learning for class cancellations. Prices are subject to change as a result of unforeseen circumstances and will be communicated with at least 30 days of notice.
PRIVATE LESSON STUDENTS ONLY
In the event a student is unable to meet for a scheduled lesson, a parent must provide a minimum 24 hour notice via the DSP Parent Portal. When proper notice is given, the instructor will use the lesson time to record and upload a virtual lesson into the student’s Google Classroom. If 24 hour notice is not given, you are NOT guaranteed to receive the virtual lesson content. Additional materials are often needed for private lesson students including music books, metronomes, guitar strings, yoga balls, yoga mats, etc and will need to be purchased by the student. Each student’s instructor will specify the need for lesson books, sheet music, flexibility enhancers, etc., if applicable.
YEAR END PRODUCTION (YEP)
A non-refundable costume fee of $85 + tax will be charged to your account on November 1st, 2022 for each YPAC Jr, YPAC Kids!, and YPAC Academy group dance class.. For registrations after November 15, 2022, a non-refundable costume fee of $100 + tax will be charged at the time of registration. *To opt out of Year End Production and the required costume fee, you MUST email carinyoung@ypacarts.com BEFORE October 15th, 2022. YPAC will provide one complimentary pair of Tagless Tights per dancer. Each class is labeled with the color show that the class will be performing in. If you register for classes in multiple shows, you will be responsible for purchasing tickets to ALL shows you wish to attend. Music students participating in the Year End Production will be charged a non-refundable $50 fee on March 8, 2023. This fee covers the production staff and venue.
MUSIC SHOWS
A $25 production fee will be automatically charged two months before each music show (charge dates are as follows: October 10, 2022 for the Holiday Music Show and April 3, 2023 for the Summer Music Show). This fee covers the production staff and venue. If you choose to opt out of the show, you must communicate that by emailing care@ypacarts.com before the automatic charge dates to ensure you are not charged.
WITHDRAWAL AND REFUND POLICY
There is a two-month minimum for all lessons and classes. One-month notice from the 15th day of the month is required to discontinue any payments. Recital Costume deposits are non-refundable. The withdrawal form must be filled out online and will not be accepted over the phone. All withdrawals must go through our Customer Care department and not with an instructor. Tuition, membership fees, and costume fees are not refundable for any reason. Refunds are only issued when YPAC cancels a class due to low enrollment. Account credit will be issued when the student or parent initiates the schedule change. Credit will be applied to any YPAC tuition or fees due within one year. No refunds will be given if a similar online class is provided in place of an in-studio class.
RESCHEDULING, TEACHER AND CLASS SUBSTITUTION
YPAC reserves the right to cancel classes due to insufficient enrollment or change the class schedule at any time. Prices are subject to change as a result of unforeseen circumstances and will be communicated with at least 30 days of notice.
YPAC reserves the right to reschedule or combine classes.
YPAC reserves the right to provide a substitute or replacement teacher as YPAC may deem necessary.
YPAC reserves the right to deliver class content via an online system in the event that classes are not able to be conducted live for any reason including, but not limited to: weather, teacher absence, or governmental advisory.
COMMUNICATIONS
At YPAC, we go to great lengths to keep you informed and up to date:
We communicate via e-News, our website, Facebook, email notices, text messages, and lobby displays. Please add care@ypacarts.com to your email contact list to avoid important messages going to the wrong inbox or spam.
The #mypacisypac Facebook group page is a great way to stay connected.
Conferences - At any time you are welcome to schedule a conference with your instructor and the owner/director.
Questions - We are happy to answer any questions you may have regarding your child or our programs. Let us know if we can help you in any way!
INSUFFICIENT FUNDS
A $30 fee will be assessed for all declined or returned transactions including, but not limited to, insufficient funds, expired cards or other reasons for declined payment. This includes checks, as well as auto-payments via ACH/EFT or credit card/debit card. Refunds are only given for prolonged illness or injury and with proper communication. In both cases, a doctor’s note is required and doctor's release will be required to return to lessons. Accounts not paid within terms are subject to an accruing 5% monthly finance charge until paid. Accounts more than 60 days past due may be submitted to collection services.
INSTRUCTION NOTE
There will be times during class in which the instructor may need to assist a student through movement or positioning. In such cases, the instructor may need to physically touch the student in order to ensure proper instruction.
5 WAYS TO LEARN
YPAC offers a variety of service options including private instruction, small group instruction, traditional classes, online instruction, and pre-recorded classes to meet the needs of students and staff as well as for the ability to maintain service continuity in any situation.
ATTENDANCE
Regular attendance is vital to student progress and group choreography. Please make every effort to attend each class. Students may make up 1 missed group class every two months. If a student misses more than 2 of the final 8 classes before the recital, the student may be dismissed from participating in the Year End Production (YEP) routine at the discretion of the teacher.
STUDENT ETIQUETTE
Arrive to class on time.
Wear dress code appropriate attire. Crop tops or bare midriffs are not allowed at YPAC.
Remain respectful of the instructor and class members.
No gum, food, or beverage is allowed in classrooms and studios, except bottled water.
Attendance is essential to quality education in the arts.
Consecutive absences will result in removal from class.
Please use the restroom before class, during breaks, or after class.
SAFER STUDIO POLICY
YPAC requires all staff and students to stay home when they are ill. In order to reduce community spread of contagious viruses, we follow guidelines from our industry associations More Than Just Great Dancing!® and Youth Protection Advocates in Dance. YPAC understands that unlike older children and adults, young children cannot be expected to maintain social distancing at all times. Therefore, YPAC focuses on a hierarchy of measures beginning with keeping ill people home, followed by frequent hand cleaning and good hygiene practices, amplified cleaning, and curricular and facility adaptations to minimize contact and mingling where possible. All group studio classes are offered live via Zoom with our Tech Enabled Studios . In the event a class is unable to be held at the studio, classes will convert to an online learning platform until in-studio classes can resume.
SAFETY
YPAC strives to provide the best quality and care to all students and their families. These safety guidelines must be taken into great consideration. Parents/Guardians will need to drop off their child and watch them walk into the building or walk them to the door. Parents/Guardians need to make the center aware if someone beside themselves will be dropping off or picking up the student. Parents/Guardians need to be punctual when arriving to pick up their child. Instructors and lobby hosts have prior obligations and commitments and cannot take on the responsibility of looking after a child and waiting until a parent/guardian arrives. Thank you for your understanding.
DISCIPLINE
YPAC is an active advocate of safety, quality, and care. Students who choose to exhibit behavior that is disrespectful, unsafe, or harmful will be asked to observe class instead of participating. If the situation does not show improvement, the student will be asked to leave the class, and their parents will be called. If the situation is becoming uncontrollable, the student’s parents will be called and asked to immediately pick up the student (in a case like this, the student may be told that they can no longer attend class). YPAC hopes that these incidents will never arise; however, to provide the best quality, safety, and care, this needs to be implemented.
LOST AND FOUND
A lost and found basket is located in the lobby. Please check the lost and found basket regularly as all lost and found items are donated on the 1st and the 15th of each month.
INCLEMENT WEATHER POLICY
In the event of inclement weather, an email and text will be sent and a social media post made by 2pm if classes are canceled (by 8am for morning classes). Please note that we do not necessarily follow school closings as roads are often cleared by the time studio classes begin. Any canceled classes may be made up on your own time from our regular schedule of in person and on-line classes, based upon availability. In the event there is not a makeup class available, a replacement lesson opportunity will be scheduled.
I understand that Your Performing Arts Center does not give credit and/or refunds for class(es)/private lessons missed due to vacation, illness, weather, etc. I also understand that holidays have already been removed from the tuition structure and no make-up class(es)/private lesson is needed or will be given. I understand that YPAC is not responsible for lost items, stolen items, or unclaimed merchandise.
I understand that participation in a dance, music, theatre, or tumbling program involves risk and possible injury. I further understand that Your Performing Arts Center will use several venues for, but not limited to, camps, workshops, performances, etc. I understand that Your Performing Arts Center, Community Christian Church, or any other venue and their staff, teachers, agents, etc. will not be held responsible for injuries sustained while participating or attending any class, performance, event or traveling to or from its facilities. I authorize Your Performing Arts Center to secure any emergency medical treatment my child might need. I understand that I assume full financial responsibility for risks of personal and bodily injury and/or illness that may be sustained in class, while performing, or traveling to or its facilities.
I have and will maintain, at my expense, sufficient health insurance and other types of medical payments to cover the cost of any personal and bodily injury and/or illness that may be sustained in class, in rehearsals, while performing, or traveling to or from its facilities.
I release YPAC and its managers, instructors, employees, agents, associations, related companies, successors and assigns, from liability for all personal and bodily injury and/or illness that may be sustained in class, in rehearsals, while performing, or traveling to or from its facilities. I specifically intend this release to include all claims that my child and I might have based on actual or alleged negligent supervision, instruction, training, and/or facility care and cleaning.
I allow Your Performing Arts Center to use my child's name and photographic likeness in all forms and media for advertising, trade, or any other lawful purpose. I agree that all rights, title, and interest in and to all such images and any reproductions or derivative works shall be the exclusive property of YPAC. Additionally, from time to time parents and students may opt to share videos, photos or other information on social media pages that may be used, hosted, created or referenced by YPAC. The party posting takes responsibility for all sharing or posting of such information and waives any claim against YPAC for the release of any protected information. If my child(ren) is under the age of 18 at the time of this agreement, the party signing makes this waiver on behalf of their child(ren). I hereby release YPAC from all liability or legal responsibility that may arise from the acts that I have authorized or consented to herein. I agree that YPAC does not owe me any compensation for the acts that I have consented to in this Section. I have carefully read and understand the terms and conditions of this Section.
A Note from the YPAC TEAM:
Thank you for taking the time to read this form. We look forward to meeting you and your family (or seeing you again!). We know that you will be pleased with your decision to be a part of YPAC. Welcome!
By checking the "I Accept" box, I acknowledge that I have read, understand, and agree to YPAC’s policies and procedures, including, but not limited to: registration fee, monthly tuition, makeup lessons, auto-pay, refunds, student’s etiquette, observation day(s), safety, and discipline. I understand that registration fees are non-refundable, and I understand the refund information pertaining to monthly tuition.
