Welcome to Middleburg Academy of Dance! We are excited to begin your dance journey with you!
Give us a call at 904.240.9556 or email us at firstname.lastname@example.org with any questions.
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You must be over 18 to register for an account.
Performance fee is $100/dancer and is due October 18, 2019.
Costume Fee(s) is $88/costume and is due November 16, 2019.
Late fees apply.
Your child's attendance in class is very important to their peers and our teaching staff. As a member of the team, it is a commitment for you to ensure your child attends their classes on time each week and attends all lessons planned for them. Not only do absences impact the recital routines we create, it also impacts the social and confidence-building principals we work hard to foster in each age group.
If you know ahead of time that your child will be absent due to holidays/vacations, commitments, or school trips please let us know ahead of time so the class impact is minimal. If your child is too sick to attend class, we ask that you inform our staff as soon as you can so they can let the teachers know and preparations can be made to catch up on any missed work.
Any student who is late for class 10 minutes or more must receive permission from the front office to enter the class.
If you wish to withdraw from classes at Middleburg Academy of Dance, it is a requirement that you notify the studio in writing two weeks prior to the start of the following month. Families are responsible for all enrolled class fees regardless of attendance.
If students wish to catch up on choreography, private lessons are available at the instructor's convenience.
These policies are in place to ensure that everyone has a smooth, safe, and enjoyable experience. As always, we are open to feedback, so if any of the requirements outlined below are unclear or concerning, please give us a call to discuss further. Following a formal meeting, we do reserve the right to dismiss or take disciplinary action on any students or parents who breach our studio's Code of Conduct.
Families who do not comply with their fee or costume payment obligations may be charged a late fee and/or excluded from performances. External debt collection may occur when fees remain overdue and this will be at the expense of the client. Costume expenses are the responsibility of the parent and costumes will not be issued to students with unpaid class fees.
No classes (including private lessons) or teachers are to be disturbed unless it is an emergency. Parents are not to approach teachers or students during class and if messages or food/drink/medication needs to be passed on to a student, it must be done through a Middleburg Academy of Dance staff member. All parents must wait in the waiting areas or outside of the studios until classes have been dismissed. Please note, at the discretion of our teachers, we will open doors at the end of classes for parents to observe during the last five minutes of class. While watching, please do not distract your dancer while they are still taking class with talking or hand signals as this disrupts the flow of class.
We are unable to take responsibility for our students before or after their scheduled classes and it is the responsibility of the parent to ensure their child is picked up and dropped off on time. In the case of an emergency or unavoidable delay, please contact the studio immediately to inform us of the situation so we can keep your child calm and safe until they can be picked up.
We have an "open door" policy here at Middleburg Academy of Dance and want you to feel comfortable coming to us with anything. With that being said we would appreciate all questions and/or concerns to go through the office staff so as they can be addressed in a timely and accurately manor.
In the rare case of a parent or student showing disrespect or defamation to any parent, staff member, or student, a meeting will be called immediately and dismissal may be considered at the discretion of the Owner. Physical, mental, emotional or cyber bullying by parents, staff or students will not be tolerated and may result in dismissal from the studio.
Middleburg Academy of Dance takes no responsibility for any stolen or misplaced property on the studio premises and we encourage our families to avoid bringing valuable items into the studio when possible. We also highly recommend that you mark all dance shoes with your child's name since most students wear same brand and size dance shoes.
Only private lesson students are permitted to enter solo competitions and it must be with the permission of their teacher and choreographer. Middleburg Academy of Dance management reserves the right to change teachers or timetabling when necessary at any time throughout the year.
Choreography, costuming, and studio policies remain the intellectual property of Middleburg Academy of Dance and may not be reproduced or sold by any students, parents, or staff without permission from the owners.
We know and understand how important communication is. Here at Middleburg Academy of Dance, it is our goal to respond to inquiries within 24 hours and we will never leave a query unanswered. You are more than welcome to contact the office at any time at 904-240-9556.
Our primary means of communication is via email. You will receive regular updates and important information via email so please ensure that you have provided the studio with an up-to-date email address that is checked on a regular basis. We are, of course, happy to include multiple email addresses per family, if you would like your correspondence sent to numerous recipients. Don't forget to add our email address, email@example.com to your contacts so we don't end up in the dreaded Spam Folder!
In the event of urgent information, (for example, unexpected class cancellations or performance changes) we will send an e-mail, SMS and/or telephone call to all families. So, for this reason, please make sure the mobile phone number you have provided to the studio is correct and up-to-date.
We will frequently display important information, dates, and studio details on our notice board in the lobby, so please have a quick look when dropping off and picking up in case there is anything you may have missed. We are always happy to chat in more detail about communications you may receive from the studio, so if you need any clarification please don't hesitate to call or email.
*Middleburg Academy of Dance is not responsible for personal injury. Participants understand that there is a risk of injury in all physical activities.
*M.A.D. reserves the right to revise the curriculum and schedule at any time. We reserve the right to cancel classes for any reason.
*M.A.D. is not responsible for lost, stolen, or damaged items. Please check lost and found for missing items. Lost and found items will be cleaned out on a monthly basis and donated to a thrift store.
*No street shoes, hard soled shoes or sharp heeled shoes are allowed in the dance studios.
*For student safety, no jewelry (this includes earrings) is allowed during classes.
*No food, gum, or drink allowed in studio. Plastic bottles with screw top lids are allowed in cubbie area.
*Fees can be paid with credit card, cash or check. (3% convenience fee for card payments)
*Students should be dressed in required attire with hair in a bun and out of the face. Correct attire and hair styles are listed separately. It is important to be in the correct attire during class so that instructors can look quickly and easily to assess the student's movement and make the necessary corrections without the distraction of various loud colors.
*Students should arrive 5-10 minutes before class begins and be picked up promptly after class ends.
*Make sure students ages 3-5 use the restroom before class begins.
*Students causing disruptions in class, such as but not limited to ignoring the teacher, constant talking, goofing off, refusing to try, and talking back, may be required to do physical fitness activities to refocus their attention, sit quietly in the class, or sent out to the lobby for an appropriate amount of time and/or parents notified. If the disruptive behavior continues at the next class, a meeting will be set up with parents. While this is not our preference, if the behavior persists the student could be withdrawn from class.
A $25 late fee will apply for payments received after the 1st. All returned checks will incur a $35 NSF fee.
I understand that participation in any Middleburg Academy of Dance activity (i.e. dance class) involves a risk of accidental injury, despite all safety precautions. Having been informed of the activities at Middleburg Academy of Dance, I, as an individual, or as a parent or guardian of the participant (named herein), assume all risks and hazards incidental to the activities, and release from responsibility and agree to indemnify and hold harmless Middleburg Academy of Dance, its officers, directors, independent contractors and all employees for any illness or injury to me, my children, or family members during his/her/our participation in any activity at or conducted by Middleburg Academy of Dance. It is required that all students be covered by their own family insurance policies and if injury occurs it is understood that the student’s own policy is your only source of reimbursement.
The information Middleburg Academy of Dance may collect from you includes your name, address, telephone numbers, email addresses, medical information, and perhaps credit card or bank details. We will also have on file the details of the products and services we provide to you as well as the status of your enrollment. We only collect information directly from our students or their parent/guardians primarily for the purpose of providing services and products to you and to administer and manage invoicing and debt collection.
We may occasionally use your information to promote and market to you information we consider of possible interest to you unless you contact us and tell us not to do so. We will never sell or pass on any of your information to third parties unless required by government authorities or in the event of debt recovery. Any information passed on will be done so with appropriate privacy and confidentiality protection.
Information is stored securely in paper or electronic form and is accessible only by authorized personnel.
Students must arrive at performances at the appointed time and location as well as in the correct attire, hairstyle and makeup. Students arriving late and/or out of costume/hair/makeup may not be allowed to perform. Excessive absences after February may affect Participation in the end of year performance. Students must attend all their scheduled classes the week before a performance in order to participate in the performance. Also, Dress Rehearsals are mandatory. Any student not attending dress rehearsal will not perform unless special permission has been granted.
Beg. Movement and combo classes are suggested to wear the following makeup but not required: foundation in skin tone, pink lipstick & blush, pink or neutral brown eye shadow, and mascara. Makeup for all other students is Mandatory and as follows: foundation in skin tone, plum (recommend cover girl classic plum) blush, red lipstick, pink or neutral brown eye shadows, black eye liner, black mascara.
The studio is hereby granted permission to take photographs of the students to use in brochures, web sites, advertisements and other promotional materials the studio creates and to copyright such photographs in its name.
There are no refunds for any reason. Only tuition can be credited for future classes. Credits cannot be used after recital.
Middleburg Academy of Dance's Social Media Policy refers to all social networking sites, video/photo sharing sites, blogs, micro-blogs, wikis, podcasts, forums, instant messaging and geo-spatial tagging (for example, Facebook check-ins). Please see below for our regulations regarding Social Media and feel free to contact our office staff if you have any questions.
- Please remember that your anonymity on Social Media is never guaranteed and to exercise particular caution when posts, images, or videos identify children in your care.
- Any comments or posts perceived to be obscene, defamatory, threatening, harassing, discriminatory or hateful towards Middleburg Academy of Dance staff, student, or families may subject to disciplinary or legal action.
- Should you wish to engage on Social Media while identifying as a studio volunteer or employee, you may only do so with integrity, respect, and adhere to privacy and confidentiality policy.
- Any content revealing or referring to sensitive studio information is not allowed to be shared online.
- Intellectual property laws (for example, costume design and choreography) must be observed by all studio patrons when posting online.
- While affiliated with our studio, (for example, images of your child in Middleburg Academy of Dance shirt/uniform) we will not tolerate any posts that are racially, sexually, physically or religiously offensive.
- All matters pertaining directly to the studio - whether it is fees, scheduling, placements, or performance opportunities - may not be communicated via Social Media. We have an open-door policy and encourage all communication, complaints and/or feedback to be communicated to the owner directly.
-All matters pertaining to the Middleburg Academy of Dance Competition Team must be kept confidential. Photos or videos taken from rehearsals may NOT be posted online. Choreography, music, and costumes should not be discussed outside of the studio.
Any student requiring a special pickup from school or home with permission of the Director will be charged a $5 transportation fee.
I hereby release owners, staff, or teachers at Middleburg Academy of Dance from all
liability for any and all injuries arising while being transported to the studio, any dance related activity or field trip
in a private vehicle owned and/or operated by an employee of the studio.
Written notice is required at least two weeks before the beginning of the month, to discontinue any class. A parent/guardian must inform the office staff in person and complete/sign a withdrawal form provided by the studio office. Students attending classes within the month are required to pay for that month. For as long as a student remains on class roles, payment is still due. Once withdrawn from classes, students must re-enroll and pay registration fee of $25 to return to classes.
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