You must be over 16 to be an account holder.

I do hereby declare to be physically sound and not suffering from any condition, impairment, disease or other illness (other than those declared above) that would prevent my participation in class. I acknowledge that I have either had a physical examination and have been given my doctors permission to participate, or that I have decided to participate without the approval of my doctor and do hereby assume all responsibility for my participation in class.

Dance and exercise classes with Sutton Community Dance may involve strenuous physical activity, including but not limited to, interval training, muscular strength, endurance training, cardiovascular conditioning and aerobic training. Enrolment and participation in the class is voluntary and is in no way mandated by Sutton Community Dance. This form has been completed with honest answers to the best of my knowledge. If there is any change to my health (including pregnancy) in the future, then I shall inform Sutton Community Dance immediately and complete a new questionnaire with the details and seek further advice from a health professional and potentially cease attending classes where necessary. Participation in the class therefore is on my understanding that if any injuries occur as a result of my attendance, Sutton Community Dance and its teachers are released from any liability now or in the future for any injuries or conditions that may be obtained from my participation.

I agree to respect the facilities, equipment and classes provided by Sutton Community Dance and follow directions from the staff and teachers at all times and to not deviate from the teaching instructions given. I understand that if any damage is caused to equipment or the premises due to not following staff or teachers’ directions, then I may be held liable for any costs for repair or replacement. I agree to not film or video without permission from the teacher and shall only do so during allotted times in the class to respect other participants’ privacy. I understand that chewing gum and food is not permitted inside the dance space, and I will dispose of all rubbish in the bins provided. I understand that Sutton Community Dance is not liable for any lost or damaged personal possessions.

I understand that any children attending classes are my own responsibility only and Sutton Community Dance and its staff/teachers are not liable for their behaviour or safety. I understand that Sutton Community Dance and it’s staff/teachers reserve the right to ask any disruptive or poorly behaved members to leave the premises.

I have read, understood and agree to the Booking & Cancellation Policy, Terms & Conditions and Privacy Policy for Sutton Community Dance (displayed on our website).

We believe that no child or young person should be the subject of neglectful or abusive behaviour.

The safeguarding lead for SCD is Gemma Bonner.

We will promote and maintain the welfare of every child in our care and seek to protect them from harm regardless of race, age, disability, gender, sexual orientation, religious belief or any other form of identity or creed.

We will create a safe and welcoming environment for all.

This policy applies to all our staff, volunteers, advisory members and governance and covers children under the age of 18 and/or vulnerable adults under the age of 24.

To protect children and young people in our care, we will:

· Value and respect children and listen to what they have to say
· Work with children, parents and relevant organisations
· Share our policy with all staff, parents and students
· Ensure all required checks are made when hiring staff and that those in regular contact with children hold a current DBS check (or non-UK equivalent)
· Provide appropriate training and support to all staff
· Take responsibility for children and young people’s safety when in our care
· Seek permission from parents before taking images (photographs or film) of students and inform them how and where the images will be used
· Report suspected neglect or abuse to the nominated member of staff, council safeguarding team, or police
· Ensure that this policy is regularly updated

Additional guidance can be found in the following documents at the end of this policy:

· Reporting Suspected Neglect or Abuse
· Appropriate Physical Contact in Dance
· Chaperoning Students to and from Dance Events
· Use of Photographs and Film of Children

This policy was created on 22/06/19 and will be reviewed within 3 months.

Additional Guidance A:
Reporting Suspected Neglect or Abuse

Concerns regarding a child’s welfare can be reported by:

· Parents
· Teachers
· Friends
· The child or young person

All allegations of neglect or abuse will be taken seriously. If a concern is reported directly by the child or young person we will not seek to disagree, ask probing or leading questions, or do anything else which may discourage them.

We will make clear that reported concerns cannot be kept confidential but will need to be shared with a nominated member of staff or external organisation. Parents or guardians will also be involved if appropriate.

We recognise that early action is vital. Any concerns will be reported immediately.

If the child or young person is in immediate danger of harm, we will contact the police on 999

In all other cases, we will report concerns to the London Borough of Sutton Safeguarding Team:
020 8770 6001 (between 9am and 5pm, Monday to Friday)
020 8770 5000 (out of hours or weekend duty team)


Additional Guidance B:
Appropriate Physical Contact in Dance

Teaching dance is a physical activity and a teacher will sometimes need to make physical contact with a student to show an idea or to correct the student’s position.

This can include:

· Lifting
· Adjusting arms, legs, rib cage, hips, feet, hands
· Moving one student in relation to another

Where contact is needed, we will remain sensitive to the student’s wishes and put their welfare first. In all cases, we will say why and how we will be correcting the student’s position before making any contact.

We encourage students to report any concerns.


Additional Guidance C:
Chaperoning Children to and from Dance Events

When chaperoning students to an event, we will:

· Provide details of our staff-children ratios, dependant on the age of the students and mode of transport to be used
· Provide parents and students with information about what the event is for
· Provide parents and students with the full address of the event
· In cases where the event is taking place in a large building, we will also give the room or studio number where possible
· Have a planned journey route that is shared with parents, students and chaperones
· Make sure that students are aware of what they should do if they get lost
· Ask parents and students for their contact details in case of emergency
· Have a clear idea of how students will be cared for while at the event

We will ensure that chaperones hold all required checks and licences and are aware of our Child Protection Policy.

We will not take young students on trips without obtaining prior signed permission from a parent/guardian.

Additional Guidance D:
Use of Photographs and Film of Children

We recognise that taking images of students in our care may not always be appropriate and that some children and parents may not want images taken at any time. Therefore, before taking images of a child or young person, we will:

· Make clear to the child and parent where and when the image will be taken
· Clearly identify the person who will be taking the image
· Explain how the image will be used, e.g. whether it will be posted on social media or printed to be displayed at SCD
· Seek permission from parents that images can be taken of their child via our online portal

Where we have publicly displayed images at our school or on social media, parents and students may withdraw their permission at any time. In such cases, the images will be removed as soon as is reasonable and without question.

We ask that any parent wanting to take photographs or film at our events only do so with our prior permission. Permission will only be granted on the agreement of all present.

These terms and conditions have been put in place to maximise enjoyment and development during Sutton Community Dance (SCD) classes, events or productions.

Any questions relating to the Terms and Conditions, or indeed any aspect of SCD may be addressed to a class teacher or via email at info@scd.org.uk

Booking a place
All classes should be booked and paid for online at www.scd.org.uk/book
Anyone clicking 'book' will be directed to the SCD Online Portal to set up an account. Once an account has been created all new account holders are first required to sign up for 'Auto-Pay'. Once Auto-Pay has been activated account holders will then be able to select and enrol into their chosen classes and will be prompted to pay a one off £10 registration fee per student.

Classes can also be booked and paid for within the SCD centre by visiting the reception desk. We cannot guarantee the availability of a member of staff for bookings within the centre and so we recommend booking online where possible.

Auto-Pay
Auto-Pay is our chosen method for collecting your regular class fees. Through Auto-Pay SCD will automatically charge your registered card on the 1st of each month, for the level of membership that your number of classes chosen add up to.
After saving your card details you will be able to select and enrol for your chosen classes.

Once you have hit ‘submit’ you will be prompted to make a MANUAL PAYMENT to cover the fees due for the remainder of the month in which you are joining, as well as the £10 registration fee if you are a new member.

Customers booking trials will not be required to sign up for Auto-Pay.

Payment methods
Bookings online or within the SCD venue are paid for by credit or debit cards via SCD’s secure booking and payment system using Stripe. For one off charges such as trials, single classes or merchandise you are also able to use Apple / Google pay at the studios.

Fees
Classes run September until late July with an August programme also running each year. Arrangements for payments to be made for the whole year in advance can be made by emailing info@scd.org.uk

Fees are kept as affordable as possible to cover the costs of SCD - a non profit organisation. The cost of classes is spread equally over every month of the year, regardless of how many class weeks are in that month. Whilst some teacher costs are reduced over holiday periods, SCD general costs are fixed at the same amount every month. In terms of fees charged equally every month, the exception is August when fees reduce to 50% and 50% discounts are offered on our summer camps for children and adults are offered a reduced programme of classes.

Members are charged automatically on the first of the month for the level of membership they have chosen. We are unable to confirm any class enrolment without payment made in advance. Upon enrolling with SCD students agree to pay for the full year, however monthly payments can be cancelled with 30 days written notice. Notice should be sent via email only to the address above.

SCD always works hard to offer great value for money with having bespoke dance studios, excellent member support staff, free workshops through the year and much more.

Bank Holidays
Classes generally do not run on Bank Holidays.

School Holidays
Regular classes do not run over the school holidays, however workshops, one-off classes and camps will be available to book for children, youth and adults.

Discounts
SCD's monthly fee structure means that one student can attend many classes or the whole family can dance across our broad range of classes. SCD does not offer any other discounts on monthly fees.

Cancellations
Fees paid are non-refundable unless authorisation has been given by the Directors of SCD, in which case the full refund is at the discretion of SCD and each circumstance will be considered individually. Cancellations less than 7 days prior to the date of the first class will be refunded at 50% of the price paid to cover costs associated with the cancellation.

In exceptional circumstances it may be necessary for SCD to cancel a class. If this happens, students will be notified with as much notice as possible by phone and email. Alternative dates will be given, or a full refund/credit will be given for any cancellations made by SCD.

Cancellations of SCD class enrolments need to be emailed to info@scd.org.uk . When received, just 1 more final monthly payment will be taken on the 1st of the following month, for the 1 month cancellation period to be honoured. Students are invited to attend until their last class. If this isn't possible, another family member can attend an alternative SCD class by arrangement over email.

Non-Attendance
We appreciate that some students do not always wish to take part on the day of class but SCD are unable to offer a refund for any student who does not take part. Once a course has been paid for the payee is not entitled to a refund if the student does not wish to attend.

Lockdowns and regional restrictions
If SCD is forced to close the studios, classes for everyone will be run online instead and SCD will continue to make every effort to continue classes uninterrupted. Other special events, such as dance parties will be added for further member benefit.

Trial Classes
SCD offer pre-booked Trial Classes which are charged at £5 per class. Trial Class fees are non-refundable and the payee is not entitled to a refund if the student does not attend the class.

Illness
No refunds or credits for lessons missed due to illness will be issued, however it may be possible to freeze monthly fees on production of a signed, valid and dated doctor’s note with full explanation of the illness.

Holidays
Customer holidays taken during term time will not decrease the price of the monthly fees. Full payment for the month must still be made and no refunds will be given for weeks missed due to holidays.

Levels
Although many of SCD’s classes prescribe a specific age range, it is possible that a student would be more suited to a class of a different level. Please note that SCD teachers want each student to progress at a suitable pace and their decision on which class to allocate must be respected and adhered to.

Arrival and Departure Times
In light of COVID-19 and guidelines from the governement we must ask that students arrive for their class start time, ready to dance. No changing facilities will be available and waiting is no longer permitted. Students will be called to enter the dance studio once the teacher is ready and the studio has been cleaned. Once your class has finished, it is necessary to vacate the space swiftly so that the studio can be prepared for the next class. Please make sure that the person responsible for any children attending is aware of the arrival and departure times, if parents/carers will not be in attendance.

Face Coverings
We ask all those accessing SCD, with the exception of those under the age of 11, to please wear a face covering when in our public spaces. Masks will not be complusory during dance classes, but remain optional should students choose to wear one.

Support for those with SEN
On booking, please give full details of any participants with additional needs. It is the responsibility of the student, parent or carer to notify SCD of such needs to ensure safe and effective teaching methods and standards are maintained.

Siblings of Participating Children
SCD are happy for siblings to be present in a parent and child class as spectators if they are fit and well. If a sibling becomes actively involved in a class it will be necessary for parents to make payment for the siblings involvement at the usual class price.

Spectators during Class
Whether actively taking part alongside a child, or spectating, parents and carers are reminded to refrain from chatting during the class times. If chatting becomes a distraction, spectators will be asked to leave the studio.

Toilet Visits
Please ensure that children are taken to the toilet immediately prior to the start of any class so that there will be no disruption during class times.

Physical Contact
Students and Parents/Carers must be aware that due to the nature of the dance classes at SCD it is usually necessary for the teacher to have physical contact with students from time to time. In light of COVID-19 and the social distancing guidelines teachers will not be in physical contact with students unless in the case of a medical emergency or in the need to offer first aid. For normal circumstances please refer to the SCD Child Protection Policy at www.scd.org.uk

Food and Drink during Class
No food or drinks must be taken into the studio, other than a CLEARLY labelled bottle of water. If a student does require food or drink during the class times, students must be taken outside of the studio. Specific refreshment breaks will be allowed during classes which are more than 1 hour duration.

Photography and Film
Pupils may on occasions be photographed or filmed by representatives of SCD during classes, events and performances. By taking part in SCD classes you are agreeing to this taking place unless you have stated otherwise on enrolment. Spectators may not film during class unless the class is a designated Watching Week as this may cause a distraction to those taking part.

Parental Supervision
SCD ask that all parents/guardians of children under 5 supervise their children at all times. Children under the age of 8 require their parents to remain on site, but not within the studio. Parents are invited by the class teacher to watch the final class of the term and will not be permitted within the studio at any other time, unless previously arranged.

Client Information
In line with the Data Protection Act all personal information held is treated as private and confidential and is used solely by SCD. This information will not be disclosed or passed on to any third parties.

Insurance, First Aid and DBS
SCD and all teachers hold public liability insurance which includes accidental injury to any person or property caused in connection with the business. Members of staff with First Aid training and certificates will be on site during class times. Students, Parents and Carers must ensure that all SCD teachers are aware of any medical requirements or allergies which may affect students during class time. All teachers have up-to-date DBS checks completed.

Customer Service
It is the intention of SCD to provide you with a high level of customer service at all times, however, if you are dissatisfied with the level of service you have received please contact us via the contact details above.