GPSD GENERAL TERMS & CONDTIONS 2022-2023

1. JOINING GPSD - REGISTRATION - To be completed by a parent or guardian via the Parent Portal. This information is exclusively for the use of Georgina Pay School of Dance and will not be shared with other organisations.

2. PAYMENT - Fees are payable half termly, in full at the beginning of each half term or alternatively by 2 monthly instalments each half term. Late payment of fees, whether half termly or via monthly payment, will incur a 10% administration fee. GPSD reserves the right to withdraw a place for any student where fees remain unpaid.

3. GIVING NOTICE AT GPSD - A full, Half Term’s notice is required should you wish to withdraw your child from the school. Failure to do so will incur full half term’s fees in lieu of notice.

4. FEE DISCOUNTS - There will be a discount of 5% off the total cost of class fees for those students attending 9 or more classes each week. There is a further 10% discount, if the Early Bird Payment option is taken up within the designated date.

5. ATTIRE - Students must attend classes in CORRECT UNIFORM & FOOTWEAR.


6. APPROPRIATE HAIR STYLES – all students must attend with their hair neatly groomed.
Nursery Ballet, Pre-school Ballet, & Reception Ballet children may wear their hair in a ponytail.
FROM ROYAL BALLET SCHOOL LEVEL 1 hair must be worn in a classical bun/plait over the head, or an appropriate secured style that is off the face and close to the scalp.

7. ASSESSMENTS & EXAMINATIONS - Parent’s will be guided by the staff at the school. Examinations will be offered when a student is ready and not at the request of the child or parent.

8. POINTE WORK – The teaching staff at GPSD will decide when a student is ready for pointe work.

9. AUDITIONS - Parents will be guided by the staff at GPSD if it is appropriate for a student to be attending auditions. This includes associate courses, full time vocational school or youth performance companies. If this has not been agreed by GPSD the schools name MUST NOT be entered on to the application form. It is considered courteous to discuss this with teachers as well as appropriate to gain the correct guidance.

10. ATTENDANCE – From RBS Level 2 students must attend two of these classes each week

11. PHOTOGRAPHY - We may occasionally need to use photographs or video footage of the children for publicity. If you would prefer that your child was not used please put this in writing to the school. We will assume that consent is given unless informed to the contrary. Photos and videos may also be shared with and by CMG Arts Ltd for the purposes of promotion.

12. PERSONAL PROPERTY – GPSD does not accept responsibility or liability, for loss of, or damage too, personal items. Any items that are found, will be placed in the lost property box at CMG Arts.

13. CONTACT - It may be necessary to use physical contact where helping to improve a child's posture or to assist in movements and to help a child understand a correction. This will be done with care and discretion and in strict accordance with the schools Child Protection Policy.

CHILD PROTECTION POLICY – A copy of the GPSD Child Protection Policy can be accessed on the school website.

GPSD ZOOM TERMS & CONDTIONS 2022 to 2023

By taking part in any of the GPSD online classes you agree to the following in addition to the
GPSD general T’s & C’s:

1: You will be responsible for making sure there is enough room to participate in the class without there being any obvious risk of injury to the student, to others, or risk of damage to surrounding property.

2: You will ensure that the flooring is safe for the class being undertaken.

3: You will ensure that your child, has a responsible adult present, at all times in order for them to participate in the classes at home.

4: You will ensure that your child is appropriately dressed with hair neatly tied back to take part in the classes.

5: You fully understand that GPSD are not offering these classes in person and are unable to offer any first aid services.

6: You must ensure that the livestream classes are not recorded as you do not have permission to do so, due to privacy permissions.

7: You will not share the link to other participants who do not attend GPSD, as the classes are for current GPSD students only.

8: You will not hold GPSD responsible for any injury or damage sustained during any of these classes and will watch your child for signs of sickness, tiredness, injury or illness or other incapacitation that may prevent them from taking part.

9: you understand that GPSD are in no way affiliated with the video conferencing software and are not responsible for any changes, data loss or software/hardware malfunction as a result of using the equipment. You also agree to their separate terms of use.

TERMS & CONDITIONS

GPSD GENERAL TERMS & CONDTIONS 2024-2025

1. JOINING GPSD - REGISTRATION – An account is to be created by a parent or guardian via the DSP Parent Portal.

2. PAYMENT - Fees are payable monthly on or by the 1st of each month.

3. GIVING NOTICE AT GPSD – There is a 4 week notice period which is required should you wish to withdraw your child from the school. These 4 weeks will still be chargeable. However, if you have already paid for fees that extend beyond this 4-week period then any additional amount paid after this 4 week notice period, will be refunded to you via bank transfer, stripe or Paypal, depending on how you paid for classes.

4. CANCELLATION OF CLASS BY GPSD - If at any time we cancel a class then, in the first instance, an additional class to make up the one missed will be offered. If you cannot attend a class to make up the one missed during that term, a credit will be added onto your parent portal. If you would prefer a direct refund, please inform us within 3 days of the cancelled class and provide the bank details to which the refund should be made. If your child leaves GPSD, any credits on your portal will then be directly transferred to you. This only applies to credits that were added for cancelled classes. If you have credits that were discretionary (as explained below), or because of winning a competition for example, these will be removed upon you leaving and are not to be refunded.

5. NON-ATTENDANCE & REFUNDS - Should your child miss a class and the class is still being run by GPSD, no refund will be issued. Classes are paid upfront monthly, and these are non-refundable unless in line with our cancellation policy or in exceptional circumstances where GPSD may, at its own discretion, issue a refund or credit to your portal if we feel there is a case of exceptional circumstance. If a discretionary refund is offered due to exceptional circumstances, this will be added onto your portal to use against future services provided by GPSD. We may, in some cases offer a direct refund, but this is at our discretion and not guaranteed. Considering the COVID-19 pandemic we have to prepare for every eventuality. If in the case of a lockdown, local or otherwise, we will switch to live online classes for that period of time. No refunds will be given. Online classes may also be utilised for other reasons, including but not limited to, severe weather that makes travel unsafe.

6. LATE PAYMENT OF FEES - All GPSD fees are due by standing order by or on the 1st of the month as outlined in your personalised class details that are emailed to you. If payment is not received by 10am on the 1st, you will receive an email from us requesting payment within 24 hours. Failure to then make payment within the 24 hours will result in an initial administration fee of £5 being added to your account. Failure to pay by the 3rd of each month will accumulate a charge of 10% of your total balance due being added as a late fee and failure to pay beyond this timeframe could lead to your child no longer being able to attend classes. Please understand that it is important that fees are paid on time. We have bills, staff and running costs that need paying on time and therefore will enforce late fees as stated. We highly recommend setting up a standing order as this is simple to do and then runs automatically.
If you are struggling to make payments, then please do get in touch and we will try to arrange a payment plan or delayed payment of fees for you – this is at our discretion and is not guaranteed.

7. FEE DISCOUNTS - There will be a discount of 5% off the total cost of class fees for those students attending 9 or more hours of training each week (Private coaching is excluded from this discount)

8. ATTENDING OTHER SCHOOLS - We pride ourselves in offering a wide range of classes at our premises, CMG Arts and work collaboratively with Cassana Performance Academy to broaden the timetable further and we therefore reserve the right to refuse training to anyone attending another performing arts school if we feel it is in direct conflict or for any reason we see fit.

NB: Places in classes on a Saturday are at a premium and priority for places in ballet class will be given to those students attending ballet plus 2 other classes with CPA.

9. CMG ARTS TEAM - In 2023 CMG Arts launched a performance team which invites students from GPSD & CPA to be part of. To be considered for the team your child must be attending classes with both schools to be considered for the next season which begins during the second half of the summer term each academic year.

Students interested in the team cannot attend classes with other schools.

10. PHOTOGRAPHY - Photographs and videos may be taken during classes, shows, workshops rehearsals and during any other CPA activity for the purpose of advertising the school’s classes. Photos and videos may be used on Social media, as well as on the CPA website, however no child will be named with their photo or video unless the use of their first name has been agreed separately with parents, for example, to show a special achievement. Photography will also be used widely on external advertising, including flyers posters and other physical marketing materials. Photos and videos may also be shared on physical and digital advertising for CMG Arts Ltd as well, including their social media. If you choose to opt out, your child’s face will not be included in photos that are published publicly. If there is a photo or video where your child has their back to the camera and they aren’t therefore identifiable, we may ask to still use these. If there is a photo that your child is in that we wish to use, their face will be blurred or covered accordingly.

If you wish to OPT OUT of photography and videography, this must be put into writing to
georginapayschoolofdance@gmail.com

11. EXPECTED BEHAVIOUR - We pride ourselves on creating a welcoming and friendly environment for all. Students, their families, friends and staff can all be expected to be treated with kindness and respect. We expect all those at GPSD to behave in an appropriate manner.

12. ATTIRE - Students must attend classes in CORRECT UNIFORM & FOOTWEAR.

13. APPROPRIATE HAIR STYLES – all students must attend with their hair neatly groomed.
Nursery Ballet, Pre-school Ballet, & Reception Ballet children may wear their hair in a ponytail.
FROM YEAR 1 hair must be worn in a classical bun/plait over the head, or an appropriate secured style that is off the face and close to the scalp.

14. ASSESSMENTS & EXAMINATIONS - Parent’s will be guided by the staff at the school. Examinations will be offered when a student is ready and not at the request of the child or parent.

15. POINTE WORK – The teaching staff at GPSD will decide when a student is ready for pointe work.

16. AUDITIONS - Parents will be guided by the staff at GPSD if it is appropriate for a student to be attending auditions. This includes associate courses, full time vocational school or youth performance companies. It is considered courteous to discuss this with teachers as well as appropriate to gain the correct guidance.

17. ATTENDANCE – From Grade 3 ballet, students must attend two days of ballet class each week

18. PERSONAL PROPERTY – GPSD does not accept responsibility or liability, for loss of, or damage to personal items. Any items that are found, will be placed in the lost property box at CMG Arts.

19. CONTACT - It may be necessary to use physical contact when helping to improve a child's posture or to assist in movements and to help a child understand a correction. This will be done with care and discretion and in strict accordance with the schools Child Protection Policy.

By signing your child up to classes with us, you are agreeing to the above terms & conditions (& zoom below) and accepting understanding of the information stated.

GPSD ZOOM TERMS & CONDTIONS 2024-2025

By taking part in any of the GPSD online classes you agree to the following in addition to the
GPSD general T’s & C’s:

1: You will be responsible for making sure there is enough room to participate in the class without there being any obvious risk of injury to the student, to others, or risk of damage to surrounding property.

2: You will ensure that the flooring is safe for the class being undertaken.

3: You will ensure that your child, has a responsible adult present, at all times in order for them to participate in the classes at home.

4: You will ensure that your child is appropriately dressed with hair neatly tied back to take part in the classes.

5: You fully understand that GPSD are not offering these classes in person and are unable to offer any first aid services.

6: You must ensure that the livestream classes are not recorded as you do not have permission to do so, due to privacy permissions.

7: You will not share the link to other participants who do not attend GPSD, as the classes are for current GPSD students only.

8: You will not hold GPSD responsible for any injury or damage sustained during any of these classes and will watch your child for signs of sickness, tiredness, injury or illness or other incapacitation that may prevent them from taking part.

9: you understand that GPSD are in no way affiliated with the video conferencing software and are not responsible for any changes, data loss or software/hardware malfunction as a result of using the equipment. You also agree to their separate terms of use.

GDPR - General Data Protection Regulation
From 25th May 2018 the European Union’s new privacy law came into effect, GDPR - the General Data Protection Regulation. This law means that all companies have had to change the way they deal with your personal details.
At Georgina Pay School of Dance (GPSD), we are compliant with this new law and as such need to make you aware of the way in which we as a Ballet school will store and use any personal data kept on you and your child.
On joining GPSD you as parents/carers complete a Registration Document which requires details of the student’s address, parents phone number, date of birth, email addresses and student’s allergies/health related information. These details are stored electronically and can only be accessed by Georgina Pay School of Dance staff by way of password.
Students details are not shared with third parties unless it is required, for the purpose, of an exam, or to perform in a public place, in which case we are compliant with this as required by the local authority for performance licensing, or the Royal Academy of Dance for examinations.
Georgina Pay School of Dance (GPSD) will use the contact details as given on the Registration document to make contact, with you as parents where necessary, via emails, telephone, and post.
The GPSD teaching staff will have access to your emergency contact details and your child’s emergency health related information (where applicable) in order, to keep your child safe whilst in their care.
We will not be using surnames when posting photos of students on our social media (Facebook & Instagram) and likewise will no longer be able to use a student’s full name on class Rota’s and Registers.
Exam certificates will now need to be given out in sealed envelopes with only the first OR last name printed on the envelope.
From now, there will only be a general list for exam results, containing only the exam grades and the standards achieved by ‘x’ amount, of students published.
Contact
Questions, comments, and requests regarding this privacy policy are welcomed and should be addressed to: Georgina Pay School of Dance, 123 High Street, Watton-at-Stone, Hertfordshire, SG14 3SB
Email:  georginapayschoolofdance@gmail.com
Telephone: 07852 675313
Data Protection Registration Number:  A8323434
Company registration number: 06405036

Privacy Notice Website
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We keep certain basic information when you visit our website and recognise the importance of keeping that information secure and letting you know what we will do with it.
For the purpose, of the Data Protection Act 1998 (the Act), the data controller is Georgina Pay, Georgina Pay School of Dance, 123 High Street, Watton-at-Stone, Hertfordshire, SG14 3SB.
Company registration number:  06405036.
Data Protection Registration number: A8323434

This policy only applies to our site. If you leave our site via a link or otherwise, you will be subject to the policy of that website provider We have no control over that policy or the terms of the website and you should check their policy before continuing to access the site.
Information we may collect from you
We may collect and process the following data about you:
• Information that you provide with your consent by filling in forms on our site www.georginapayschoolofdance.co.uk (our site). This includes information provided at the time of registering to use our site, subscribing to our service, or requesting further services. We may also ask you for information when you report a problem with our site.
• If you contact us, we may keep a record of that correspondence.
• We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
IP addresses and cookies
We may collect information about your computer, including where available your IP address, operating system, and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns and does not identify any individual and we will not collect personal information in this way.

We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service.
They enable us:
• To estimate our audience size and usage pattern.
• To store information about your preferences, and so allow us to customise our site according to your individual interests.
• To speed up your searches.
• To recognise you when you return to our site.
You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.
Where we store your personal data
The data that we collect from you will not be transferred to or stored at, a destination outside the European Economic Area (“EEA”) without your express consent. By submitting your personal data with your consent, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Uses made of the information
We use information held about you in the following ways:
• To ensure that content from our site is presented in the most effective manner for you and for your computer.
• To provide you with information, products, or services that you request from us or which we feel may interest you, where you have expressly consented to be contacted for such purposes.
• To carry out our obligations arising from the legitimate business interest of any contracts entered into between, you and us.
• To allow you to participate in interactive features of our service, when you choose to do so.
• To notify you about changes to our service.
Disclosure of your information
We will not disclose your personal information to third parties with the following exceptions:
• In the event, that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
• If we are under a duty to disclose or share your personal data in order, to comply with any legal obligation, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Your rights
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data.  You can also exercise the right at any time by contacting us at georginapayschoolofdance@gmail.com or calling 07852 675313
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.
Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you. (From 25th May 2018 in compliance with GDPR there will be no charge for a Subject Access Request and you will have the right to receive a reply within 30 days).
Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. However, we advise that you check this page regularly to keep up to date with any necessary changes. This page will be updated to comply with the requirements of the General Data Protection Regulation (GDPR) when it comes into force on 25th May 2018
Contact
Questions, comments, and requests regarding this privacy policy are welcomed and should be addressed to: Georgina Pay School of Dance, 123 High Street, Watton-at-Stone, Hertfordshire, SG14 3SB Or, email:  georginapayschoolofdance@gmail.com
Telephone: 07852 675313. Data Protection Registration Number:  A8323434