Activ8 Dance Company Terms of Agreement, Participant Waiver, Policies, & Procedures
ASSUMPTION OF RISK
As the legal parent or guardian, I am aware that participation in dancing is potentially dangerous and involves risk of injury, as with any competitive sport. I understand that these risks include, but are not limited to, injury to ligaments, muscles, tendons, bones, and other aspects of the body that may include head, neck, or spine. Due to the dangers of this activity, I understand the importance of my child (or ward) following the teacher's instructions regarding techniques, training, and other rules and agree that my child/ward will obey these instructions. In consideration for allowing my child/ward to participate in Activ8 Dance Company, I hereby assume all the risks associated with the sport of dance, and agree to release Activ8 Dance Company and its employees or agents from any and all liability/responsibility which may arise in connection with my child's (or ward's) participation in activities at Activ8 Dance Company.
RELEASE OF LIABILITY
As the legal parent or guardian, I release and hold harmless Activ8 Dance Company, any company rehearsal, event, or performance facilities, its owners and operators, from any and all liability, claims, demands, and causes of action whatsoever, arising out of or related to any loss, damage, or injury, including death, that may be sustained by the participant while in or upon the premises or any premises under the control and supervision of Activ8 Dance Company, any company rehearsal, event, or performance facilities, its owners and operators or in route to or from any of said premises.
PAYMENT POLICIES & AUTO-PAY ENROLLMENT
Activ8 Dance Company tuition payment is due on the last Friday of every month from August through May, for classes from September through June, and will be applied for the following month's tuition (ie September tuition is due on on the last Friday of August). A late fee of $15 will be applied 5 days after the due date for all fees, including but not limited to, tuition, costumes, competition fees, etc. You do not need to re-enroll every month. If you choose to withdraw during the year, a written withdrawal must be submitted via email to activ8dancecompany@gmail.com at least 15 days before the withdrawal. A $30 fee will be charged to all returned checks. There are no refunds given for dancers that discontinue taking classes in the middle of the season, including fees for tuition, costumes, competition fees, convention fees, etc. Auto-pay enrollment is required for all students. Any account balances for other fees, in-studio purchases (apparel, water, etc) will also be charged to the card on file on the due date or at the same time as tuition. If you would prefer to pay by check or e-transfer, you must submit a personal check made out to Activ8 Dance Company or send Zelle to activ8dancecompany@gmail.com by 9:00AM on the due date. (*does not apply to drop-in only students - drop in fees are due before that class begins) Note: there is a 3.6% processing fee for all credit card payments.
FREE TRIAL CLASSES
Free trial classes are for new students only and only for regularly scheduled classes. Free trial classes do not apply to combo classes where an Activ8 Director or Faculty is not the instructor. Free trial classes do not apply to Intro to Breaking/Breaking 1/The Breaking Program, master classes, guest teacher classes, or any special event/workshop classes. New students are limited to three free trial classes. Intro to Breaking/Breaking 1/The Breaking Program classes have a $10 trial class fee.
PUNCH CARDS, CLASS PACKAGES, & PRIVATE LESSON PACKAGES
Any purchased punch cards, class passes, private lesson packages, and other non-regular class deals may only be used for the purpose for which they were purchased and are non-transferrable or refundable. All punch cards, class packages, private lesson packages, and other non-regular class deals expire one year after the purchase date.
LOW ENROLLMENT CLASSES
Classes with low enrollment (under 5 students) may be cancelled, combined with another class, or moved, at any time at the discretion of the studio Directors. Students will be notified via email at least 24 hours prior in the event that their class is being cancelled/combined/moved. In this event, there will be no refund of tuition for classes run up to this point. There will be no refund of additional fees (registration, costumes, etc), unless the costume has not yet been ordered from the costume company. For classes that are 45 minutes or longer, and have enrollment of 2 students or less, the instructor may choose to run class for a shorter period of time while tuition remains the same, as this is a private or semi-private lesson. Class time will return to normal if more students enroll. (45min class becomes 30min, 60min class becomes 40-50min, 90min class becomes 45-60min, at the discretion of the instructor)
RECITAL/SHOWCASE
Any student enrolled as of February 1st of the current season is assumed to participate in the end-of-season recital and will be responsible for the cost of costumes (except Adult classes and Non-Recital (NR) classes as noted on the schedule). Students may opt-out of the recital any time before February 1st by notifying the office. Those who opt out of recital cannot then opt back in after February 1st.
ATTENDANCE & MAKE-UP CLASSES
Please notify the office via email of any absences in advance when possible. Missed classes can be made up, preferably by attending a class of similar style and age group. Dancers ages 8+ can also arrange for a virtual Zoom class if they are unable to attend class in person due to mild illness or other extenuating circumstances, as long as the office is given enough notice. Contact the office via email to arrange make-up and Zoom classes. All students participating in the recital must be present the two weeks leading up to recital, and at dress rehearsal, in order to perform. Absent students may be removed from the recital routine at the discretion of the instructor and studio directors - no refunds will be issued.
TARDINESS
Classes begin promptly at their scheduled start time. If you are early, you are on time, if you are on time, you are late! At the teacher's discretion, tardy students may be asked to observe class only for the day if they have missed more than the first 10-15 minutes, which includes the warm-up, as missing this important part of class can lead to injury.
OBSERVATION
Parents may quietly observe classes via the windows in the hallway at Activ8. Only enrolled students are allowed in studio classrooms, to ensure dancers can focus without distractions. Parents may be invited in at the end of a class at the instructor’s discretion. Parents are expected to refrain from opening classroom doors to speak to their child(ren) during class, even if they feel they need to discipline their child for behavior. Our instructors are well-trained classroom management and how to handle misbehavior, even if it means ignoring bad behavior at first. If an instructor feels they need a parent to step in, they will come out of class and notify the parent or the front desk.
INCLEMENT WEATHER CLOSING & NOTIFICATION
In the event we decide to close due to inclement weather, we will email, text and post to social media by 8:15 AM for Saturday morning classes and 3 PM for weeknight evening classes. Please note that we do not always follow area school closings. Be sure to check your inbox and our social media pages if the weather is questionable.
MEDICAL EMERGENCIES
I certify that my child/ward is physically able to participate in Activ8 Dance Company classes and in the event of an emergency, I authorize Activ8 Dance Company to administer or use their discretion in securing medical treatment. If an emergency occurs, I understand that every effort will be made to contact me/my spouse, the child's guardian, or emergency contact from the information provided on the Emergency Form. I hereby release Activ8 Dance Company and its teachers from all liability for injuries or damages arising out of personal injury of any kind.
VIDEO/PHOTO PERMISSION
I hereby grant permission for my child/ward to be photographed or videotaped at any dance related events, performances, class activities, etc. Photographs may be published in the company's newsletter, in local newspapers, on the company's website and social media, including, but not limited to, Instagram, Facebook, Twitter, Youtube, etc. Students will be photographed/videotaped during dance related activities.
