Danz X-tensions Terms and Conditions of Enrolment 2025
Permissions
1. Permission is given to seek first aid or medical attention, including ambulance, if required.
2. Permission is given to photograph and/or film students to be used for studio publicity or memorabilia.
3. I understand that at times my child will have some physical contact with teachers for correction purposes and other students for support and to form sequences throughout dance routines. I give permission for this.
Fees
4. Registration fee is payable in full before enrolment will be accepted and attendance to classes can commence. 2025 Registration link
5. Fees are usually charged to your DSP account on the 1st of Jan due 28th Feb, 1st April due 30th April, 1st July due 31st July, 1st October due 31st October.
6. All tuition fees are per term and remain the same regardless absenteeism.
7. Tuition fees are charged by the term, not by the class. Per term rate is heavily discounted compared to class rate. See table 1 below for break down.
8. Term fees now also including access to Movitanz app and all costume hire charges for the year.
9. Discounts are not given on term fees when classes are missed.
10. Payment plans are available upon request.
11. Dance Studio Pro (DSP) early payment discount is only available when paying fees using DSP. Payments made with cash or paid via direct deposit are not eligible for discount.
12. DSP transactions fees 2025 – 0% direct deposit, 0.8% Credit card.
13. DSP AutoPay – Card on file is charged one week before the account due date, unless notified otherwise.
14. DSP AutoPay - Account holders are notified of upcoming charges one week beforehand.
15. DSP AutoPay - Account holder may request a delay on auto payments by contacting danzx-tensions24@outlook.com
16. Any incidentals incurred during the term will be charged to the card on file the last day of the given term.
17. Paying parties understand that all fees must be paid by the due date, failure to do so may result in the dancer being sat out of class until payment has been made.
18. Students will not be enrolled the following term if fees have not been paid in full by the end of the current term.
19. Students dropped off for class even through their fees for the previous term has not been paid will be not permitted to participate in the class.
20. Failure to ensure that fees are paid in full may result in your placement being forfeited.
21. Fees can be paid via DSP, cash or direct to school account.
22. Fees left unpaid will be given straight to our collection agent and you will be liable for all fees charged by agent.
23. Teachers must be informed in writing two weeks before the end of the term if a student will not be returning to class the following term.
24. If a student is withdrawn part of the way through a term no refund is given for classes missed.
25. All fees are the responsibility of the person who signed up the student regardless of plans to share payment with other parties.
26. Invoices will not be split when an account is to be paid by more than one party.
27. It is the responsibility of the person who enrolled the student to ensure full payment is made each term. Any disputes between the paying parties regarding payment is to be resolved by those involved and it is not up to Danz X-tensions to intervene on personal disputes. Failure of full payment regardless of the dispute between paying parties will result in the students enrolment being terminated.
Concerts and Costumes
28. All students in Tiny classes and above participate in our midyear and end of year performances and need to be available last Sunday in June, last Saturday in November and for all listed rehearsals in terms 3 and 4.
29. Preschool participation in performances is optional but parents must inform teachers of child's participation no later than 1st May 2025.
30. The Concert Package will be split evenly across the terms and is non-refundable from the end of June.
31. One end of year concert costume per style (to a maximum of $120 per costume) will be charged in full at the start of term 2. Any eligible refund after purchase will be paid as a credit on your account.
32. Withdrawal from the end of year concert after August 30th 2025 will still incur the relevant costume hire charge to cover the cost of costumes already prepared for the student for the concert.
33. Costumes purchased by students but not collected by the end of term 1 the following year will be charged a storage fee of $5 per month that the costume remains at the studio and must be paid before costume can be collected.
34. Costumes purchased by students but not collected by the end of term 1 the following year will be forfeited to the studio and sold to recoup storage fees.
Communication
35. All invoices and newsletters will be distributed through EMAIL and will also be available to view on you Dance Studio Pro (DSP) account.
36. If you do not have an email address a hard copy of your invoice and newsletters will be available upon request at the studio and on our website.
37. Parents and students will be informed via our information booklet 2025 of all dates they may be required for dance events in 2025.
38. In the event that classes are cancelled unexpectedly parents will be notified by email and a post will be made on the school’s social pages.
39. All families are expected to download and use TeamReach as a means of short message communication.
Attendance
40. Students are expected to attend all classes and notice will be given to the teacher if student will be away.
41. Notification of absence can be made either by using DSP to report an absence OR by sending a message to the teacher vis TeamReach.
Bullying
42. Students and parents are aware that any type of bullying committed by a Danz X-tensions member will be taken very seriously and dealt with accordingly.
43. Danz X-tensions students or parents proven to be bullying other Danz X-tensions students or parents will be asked to leave the school immediately.
44. Danz X-tensions students or parents suspected of bullying other Danz X-tensions students or parents will be asked to a meeting with the school director where parties can speak of their concerns and apologies made or a resolution negotiated.
45. Where it has come to the attention of a Danz X-tensions teacher that Danz X-tensions students or parents has been proven to be bullying non Danz X-tensions children or parents the director is to be notified immediately so appropriate enquiries made and if required actions taken which may result in the family being asked to leave Danz X-tensions.
Safety
46. The door to studio 1 and the student change area is to remain closed and locked while class is in session.
47. Where students are waiting in between classes without the supervision of a parent they are required to wait in the student change area with the door closed/locked.
48. Your teacher must be informed of any injuries before the commencement of class.
49. All known injuries before coming to dance class must be attended to appropriately in preparation for dance class (ie. Strapping) and the teacher can refuse student participation if they feel it is in the best interest of student’s physical well-being.
50. All dance classes can involve the risk of personal injury. Portland Danz X-tensions teachers take all reasonable care in the conduct of its classes, so therefore does not accept responsibility for any injury or loss of property caused whilst participants are on the studio grounds or other dance related event.
51. Any student with a pre-existing injury or who are injured in class or through other activities must have their injury appropriately tended to by a physician or other appropriate professional.
52. Teachers have the right to refuse the participation of a child if they feel it is in the best interest of the student and their safety.
53. For student safety there is no chewing gum or food to be consumed while dancing.
54. To avoid injury and damage, all watches, necklaces, rings, belly button piercings and bangles need to be removed for class.
55. Students should be picked up on time at the end of their classes. When a student leaves the premises, they are out of Portland Danz X-tensions care.
56. Students are required to bring a bottle of water to each class to stay hydrated.
57. No student under the age of 13 should wait outside the premises to be collected. For safety reasons parents/guardians must come inside the building or be waiting at the bottom of the stairs to collect students aged 13 years and under.
Exams
58. Ballet, Jazz and Tap students in Bronze level classes and above participate in compulsory assessments in term 3. Junior classes exams are optional.
59. All fees for exams are billed on 1st July due 31st July.
60. Exam fees not paid by the due date will result in the student entry not being submitted.
61. Late submission fees of 10% are charged by ATOD and passed on to the student in the event that a late entry is submitted.
62. Exam date is set by ATOD and cannot be altered.
63. Exam timetable is set by school director and available times of students on the exam weekend can be taken into consideration if director is given a minimum of 5 weeks written notice.
Uniform
64. Correct school uniform is to be worn for each class. Exceptions apply on dance apparel where students do two classes in a row.
65. Correct dance shoes are to be worn for all classes where shoes are required.
66. Hair is in a secure bun for all ballet classes.
67. Hair is either a secure bun or ponytail for all non-ballet classes
68. Danz X-tensions teachers have the right to refuse a student to participate in the class if they are wearing incorrect uniform or shoes that the teacher feels will jeopardise the safety the student or any other person in that class.
Movitanz
69. Fee for use of the Movitanz video sharing app is incorporated into your class fees
70. The app is for the use of current students only. When a student leaves the school their access to all Danz X-tensions videos on the app will be terminated.
71. To maintain the continued safety of the app, parents and guardians of students are to sign up using student name so all names can be checked against current class lists each term.
General
72. All choreography remains the intellectual property of Portland Danz X-tensions and cannot be used outside the studio in competition, at school or other non Danz X-tensions event without the written consent of the studio director.
73. Parents are not to stay with a student while class is being conducted. Open viewing classes are the last week of terms 1, 2 and 3 via Zoom link.
74. Students are expected to be courteous and respectful to their teacher and each other, and not disrupt the learning of their fellow students. Students are also encouraged to try to help each other out where they can.
75. All students are expected to just try their best with everything they are given. Everyone can dance.
76. Detailed Policies and Procedures document, Child Protection Policy document and Code of Conduct documents are available on school website or upon request.