I understand and agree that participating in any dance class, workshop, rehearsal, performance or studio event there is a possibility of physical injury or death. I voluntarily agree, therefore, to assume all risks and responsibility for any injury or accident, which may occur to me or my child/ward during any LT Dance Studio classes, rehearsals, performances, or activities. I also exempt, release, and indemnify LT Dance Studio, its owners, agents, volunteers, assistants, employees, guest artists, faculty members, and/or students from any and all liability claims, demands, or causes of action whatsoever from any damage, loss, injury, or death to me, my children, or property which may arise out of or in connection with participation in any class or activities conducted by LT Dance Studio. I further hereby voluntarily agree to waive my rights and that of my heirs and assigns to hold LT Dance Studio, its owners, agents, volunteers, assistants, employees, guest artist, faculty members, and/or students liable for such damage, loss, injury, or death. I understand that I should be aware of my physical limitations and agree not to exceed them. If I am signing this waiver for my children/ward, I certify that I am the parent or legal guardian and have the right to waive these rights. Permission is granted to LT Dance Studio to use photographs or videos of students for all purposes.

Filming may be in progress.
By entering the property of LT Dance Studio, I understand that I may appear on camera, my image or voice may be used for advertising and/or trade purposes.

We are honoured to serve the needs of our LT Dance studio families. Offering, and registering for, dance classes is a commitment that we take seriously. We want to be transparent and share with you our CLASS-INTERRUPTION contingency plans.

It is of the utmost importance that students and staff refrain from attending the studio if they are feeling unwell. In order to support everyone in staying home when unwell, we are prepared to implement a hybrid business model utilizing both in-studio and virtual classes, programs and events.

What does this mean? There are many ways we can implement a hybrid model, we have detailed some possible scenarios below:

1) We are prepared to provide a live zoom call during our in-studio classes so that students who are at home sick can still participate in their classes and not fall behind. This is becoming a standard practice in our industry.

2) We may utilize pre-recorded digital dance classes and send them out to students if their class has to be cancelled due to an instructor absence.

3) Our well-rounded faculty are prepared to fill-in and provide quality instruction for classes outside of their regular schedule in order to support classes that would otherwise be interrupted.

4) We are planning specialty workshops that can be held in-person, or virtually, as an added value to our regular programs. Students will pay a fee to participate.

5) If we must further reduce the number of students allowed in our space our classes could be split into two groups (Group A & Group B) that would alternate weeks attending classes in- studio and virtually on zoom.

We have every intention of operating our classes in-studio throughout our season and will be preparing for in-person performances and celebrations. As we have come to realize already, sometimes it’s best to have a back-up-plan! If we are required to close our studio doors for an extended duration of time, we will uphold our commitment to offer our programs and will continue virtually. We will not reduce class fees if we have to switch to virtual classes. We did so in 2020 as a compassionate measure to support families through the unexpected interruption. We are now aware that we could experience interruptions and you are committing to our programs knowingly. We will be adhering to our regular policies with regards to withdrawals, late payments, no-refunds and no-credits. We are in it for the long hall and together we will thrive!

To ensure the smooth, safe operation of LT Dance Studio and an enjoyable experience by all, please review our Code of Conduct. As always we are open to feedback, so if any of the requirements outlined below are unclear or concerning, please contact us to discuss further. Following a formal meeting, we do reserve the right to dismiss or take disciplinary action on any students or parents who breach our studio’s code of conduct.

• Families who do not comply with their payment obligations may be charged a late fee, and/or be excluded from performances. External debt collection may occur when fees remain overdue and this will be at the expense of the client.

• Costumes will not be issued to students with unpaid class fees.

• No classes (including private lessons) or teachers are to be disturbed unless it is an emergency. Parents are not to approach teachers or students during class and if messages or food/drink needs to be passed on to a student, it may be done through a LT Dance Studio staff member. All parents must wait in the waiting areas or outside of the studios until classes have been dismissed.

• We are unable to take responsibility for our students before or after their scheduled classes and it is the responsibility of the parent to ensure their child is picked up and dropped off on time. In the case of an emergency or unavoidable delay, please contact the studio immediately to inform us of the situation so we can keep your child calm and safe until they can be collected.

• Any questions or concerns must be addressed through reception – parents and students are not permitted to contact LT Dance Studio teachers via phone, in person or via email / social networking with studio issues unless it has been broached with LT Dance Studio Owner and Director, first. Personal meetings with the director can be arranged by appointment if necessary.

• LT Dance Studio typically aligns with School District 79 with regards to closures due to unsafe weather. Classes that are cancelled due to unsafe weather or power outages are not guaranteed to be rescheduled. No refunds or credits will be issued.

• Make-up classes will not be available to students who miss their classes and no refunds will be given.

• LT Dance Studio reserves the right to decide the appropriate classes/level of dance most suitable for any dancer. Dancers can not register for classes out of their age group. If you are unsure of what age group/ level you should register for, call us for a brief registration consultation.

• To keep the integrity of our classes, dancers can not register for a class out of their level/ability. Instructors will be assessing classes for the month of September, dancers may be moved into other classes based on their level/ability vs general class level/ ability.

• Students must wear the appropriate uniform required for their classes as outlined in this handbook.

• LT Dance Studio takes no responsibility for any stolen or misplaced property on the studio premises; we encourage our families to avoid bringing valuable items into the studio when possible.

• In the rare case of a parent or student showing disrespect or defamation to any parent, staff member or student, a meeting will be called immediately and dismissal may be considered at the discretion of the director. Physical, mental, emotional or cyber bullying by parents, staff or students will not be tolerated and may result in dismissal from the studio.

• It is expected that students and parents will help to maintain a clean studio environment by properly disposing of any garbage or recycling that they produce. Juice, pop and other beverages are not permitted inside LT Dance Studio. Students may bring water if it is in a shatterproof container with a secure lid. Food with a strong odour or containing nuts should not be opened inside LT Dance Studio.

• Cell phones and other mobile devices are not to be used or monitored by students during class time.

• LT Dance Studio reserves the right to change teachers or timetabling when necessary at any time throughout the dance season.

• Choreography, costuming and studio policies remain the intellectual property of LT Dance Studio and may not be reproduced or sold or shared by any students, parents or staff without permission from the director.

• No parking along the side of our building. Please park along the fence-side to ensure safe clearance for vehicles and pedestrians to travel in and out of the driveway. We are fortunate to be located in the heart of the Shawnigan Lake Village. If there are no parking spots available in our driveway, please find a suitable spot along the roadside while exercising caution and continuing to be considerate of our neighbours.

• Children must not be left unattended in the yard, garden or parking lot areas. Guardians of children under the age of six must remain on the premises during the duration of their child’s class.

Should I register my dancer into a performance-focused class, I understand and agree to the following...

ATTENDANCE
Good attendance is vital to the success and safety of our team and we rely on each and every one of our dancers to attend their scheduled classes and rehearsals on a regular basis. Dance requires consistent ongoing training, and dancers who miss several classes due to illness, injury or any other reason will not be able to perform at the same level as those who have attended classes regularly. Students who have missed up to three rehearsals may be withheld from performing. Students who miss more than three classes may be dismissed from the Performance Team keeping in line with LT Dance Studio’s cancellation fee and no refund policies.

I understand and recognize that I have a responsibility to myself as well as my teammates and teachers to regularly attend my scheduled classes.

I agree to attend all dance classes, rehearsals, competitions and performances associated with my competition class(es), be that virtually or in-person.

I understand that excess absences may result in my not being able to participate in an event or performance and that this decision will be made at the discretion of my teachers/choreographers and the Studio Owner/Director.

FEES
Performance Focused classes involve more time, effort and resources than other classes. This includes, but is not limited to, competitions (venues, judges etc.), costumes, extra rehearsal time. Added fees are associated with these resources in order to give our dancers the best and safest experience possible.

I voluntarily agree, to assume responsibility for all payments and fees associated with competitions/festivals and preparations for such events, including but not limited to rehearsals, extra classes, costumes etc.

I understand and agree to pay all fees on time by the required deadline.

I voluntarily agree, to proceed with payment in the event that an event is cancelled due to unforeseen circumstances, including but not limited to, by the event organizers, by LT Dance Studio staff, an act of God (i.e. tornado, flooding, blizzard etc.) or National/International crisis etc.

OUTLINE OF FEES:

* Registration Fee $25 - Required one time (per-dancer, per-season) at the time of registration

* Costume Fee $85 - Required for each performance/recital class (Processed Wednesday October 16th, 2024)

* Recital Fee $50 - Required for each performing student (Processed Thursday May 1st, 2025)

* Class Fees: Our regular dance season runs from September through June. When registering for a class, you are registering for, and committing to, the full season. Our full-season class fees are a flat rate. Fees can be paid in full at the time of registration or can be divided into ten equal monthly payments. The number of classes each month may vary. If you choose to register for our monthly payment plan, your credit card will typically be charged on the 1st of each month. Extenuating circumstances such as studio closures and bank holidays may delay the transaction no later than the 15th of the month. Tuition for one full-season class that is less than one hour in length is $560 +gst. Tuition for one full-season class that is one hour in length is $630 +gst. Full-season Friday, Saturday and Monday class fees may be reduced by one-month's tuition to accommodate the fewer number of classes due to holidays and long-weekend closures.

* Session Fees - Session Fees apply to all classes that run in a specified time range (Ex: eight-week Little Tots Session). Payments are required to be paid in full at the time of registration. Fees vary. Session programs are not eligible for a full-season payment discount.

* Performance Team Fees - Students who participate in performance-focused events, such as festivals and competitions, will be responsible to pay all associated fees. We will outline the fees at our earliest opportunity, it is then the parent's responsibility to ensure they review the provided information. Fees are anticipated to be processed on Wednesday November 20th, 2024, this may change due to event payment deadlines and adjustments.

* GROUP (PERFORMANCE TEAM)
$313.20/dancer per routine +GST (60-minute classes)

* Solo $475 +GST (10-class package, 30-minute classes)
Fees must be paid in full at the time of registration. Price includes eight private half-hour classes plus two performance-prep sessions. Additional Costume Fees, Performance Fees and Competition Fees will apply. Additional half-hour sessions may be purchased for additional cost.

* Duo $308.75/dancer +GST (10-class package, 30-minute classes)
Fees must be paid in full at the time of registration. Price includes eight private half-hour classes plus two performance-prep sessions. Additional Costume Fees, Performance Fees and Competition Fees will apply. Additional half-hour sessions may be purchased for additional cost.

*Trio $285/dancer +GST (10-class package, 30-minute classes)
Fees must be paid in full at the time of registration. Price includes eight private half-hour classes plus two performance-prep sessions. Additional Costume Fees, Performance Fees and Competition Fees will apply. Additional half-hour sessions may be purchased for additional cost.

Solo, Duo and Trio packages are available by consultation only. Do not book without a consultation. Students must be enrolled in a class of the same dance genre in order to have a solo/duo/trio. Consistent attendance, strong work ethic, elevated in-class enthusiasm and established dance technique are paramount components taken into consideration when assessing students for these programs. Fees must be paid in full, monthly payment options are not available. Once booked, no cancellations, no transfers, no refunds.


PAYMENT OPTIONS:

1) Full-Season - Payment must be made by etransfer to ltdancestudios@gmail.com at the time of registration. Contact us by phone or email if you wish to pay for the full season, this must be completed by LT Dance Studio administration. NO REFUNDS, CREDITS or TRANSFERS.

2) Monthly - Payments must be made by registering for Auto-Pay with a credit card. Cancellations available subject to Cancellation Fee. NO REFUNDS, CREDITS or TRANSFERS.

DISCOUNTS:
Full-Season Payment Discount
Save 5% on class fees when you pay for the full season upfront. Payment must be provided via etransfer to ltdancestudios@gmail.com. Not applicable if registering after October 1st. Contact us by phone or email if you wish to pay for the full season, this must be completed by LT Dance Studio administration. Discount only applies to full-season class fees, not applicable to session fees, solo/duo/trio fees, costume fees etc. NO REFUNDS, CREDITS or TRANSFERS.

Multi-Class Discount
10% Multi Class Discount is given to students taking more than two full-season classes (per student). Discount only applies to full-season class fees, not applicable to session fees, solo/duo/trio fees, costume fees etc.

WITHDRAWAL/CANCELLATION POLICY:
LT Dance Studio requires a Cancellation Fee totalling the amount of one full month's class-fees at the time of withdrawal from any class. Ex: If a class-fee payment of $57.75 was provided for November classes on November 1st, and you inform us that you would like to withdraw on November 3rd, one full month’s fees of $57.75 would be required as a Cancellation Fee. If you were withdrawing from multiple classes and your total monthly class-fees were $115.50, the cancellation fee would be $115.50 etc.

Any payments made for costumes, recital etc. are forfeited and will not be refunded.

Withdraw is only confirmed upon the completion of LT Dance Studio's Exit Survey and payment of the Cancellation Fee.

NO REFUND POLICY:
LT Dance Studio does not issue refunds, transfers or credits of any kind.
Please be aware that LT Dance Studio is a small business and classes are confirmed to operate based on the number of students registered. When providing payment to LT Dance Studio you are willingly volunteering funds, knowing the financial commitment you have made. No refunds will be awarded for costumes/costume fees or merchandise. NO EXCEPTIONS.
“I understand that tuition fees are non-refundable for any reason including injury and without limitation, acts of God, flood, fire, earthquake, explosion, governmental actions, war, invasion or hostilities (whether war is declared or not), terrorist threats or acts, riot, or other civil unrest, national emergency, revolution, insurrection, disease, epidemic, lock-outs, strikes or other labour disputes (whether or not relating to either party's workforce), or restraints or delays affecting carriers or inability or delay in obtaining supplies of adequate or suitable materials, materials or telecommunication breakdown or power outage, and should it make the event impossible or illegal to run on the proposed dates the event will be cancelled.

I give permission for LT Dance Studio to use video footage and / or photographs of myself and my child/ward. This usage may include (but is not exclusive to) displaying publicly, distributing, or publishing, photographs, and/or video of my child for use in materials that include, but may not be limited to:

- printed materials (eg - brochures and newsletters)
- online and offline advertising and promotion
- videos and digital images such for use on Social Media.

By completing this online waiver, I acknowledge that I am giving unrestricted permission for myself and my child/ward's image, sound and likeness to be used in print, video, and digital media. I agree that these images may be used by LT Dance Studio for a variety of purposes and that these images may be used without further notification.

I, the signatory understand that LT Dance Studio has ownership of materials and Permission to Publish, All digital media, videotape, sound or other audio-visual recordings of Registrants in any way or manner developed, produced or recorded by the Service Provider in connection with the provision of the Services (collectively, the “Materials”) will be the property of the Service Provider, its agents, successors, assigns and licensees for use in perpetuity. The use of the Materials will not be restricted in any manner and may be used for promotional purposes including but not limited to, print publishing, website publishing and/or radio/television advertisement without restriction or compensation. Registrants are deemed to have given their permission for the Service Provider and/or their affiliate service providers, permission for any photograph, or video taken of any dancer(s) to be used for promotional purposes without compensation, including, but not limited to: newspapers, brochures, ads, television, sales, videos, internet and social media including Facebook, Youtube, Twitter, newsletter and any other media.

I hereby affirm and acknowledge that I am giving full permission for the registered participating student to participate in a virtual learning dance program offered by LT Dance Studio if that option is deemed necessary due to unforeseen circumstances by either the staff, an act of God (i.e. tornado, flooding, blizzard, etc.), or national/ international crisis. By signing this agreement, I acknowledge that I am taking on all risk associated with the participation in an activity taking place inside and outside of the brick and mortar establishment of LT Dance Studio. I understand that it is my responsibility to provide a safe, conducive, and (reasonably) open environment for each class that the involved-named person(s) will participate in virtually. In consideration of myself, or the registered named person’s participation in the virtual dance program, I, for myself, my heirs and assigns, hereby release LT Dance Studio, the owner/director Bonnie Cuthbertson, her family, and/or employees from any and all future rights, claims, causes of action, civil or criminal claims, demands, costs, attorney fees, loss of service, expenses, compensation, third party actions, suits of law or equity (including suits for contribution and indemnity), of whatever nature, and all consequential damages on account of, or in any way associated with LT Dance Studio.

I also understand that by agreeing to these terms, there will be no refunds, pro-rations, or credits given for any reason; nor will an account be suspended until such time that virtual learning is deemed unnecessary.

By agreeing to these terms, I hereby affirm that I have read and fully understand the foregoing release and know the contacts thereof, and I sign the same as my free act. I acknowledge that signature by either parent or by one guardian hereby binds all parents and/or guardians of any minor participant.