As a Participant or a Guardian, as the case may be, I recognize the personal responsibility for Participants and Guardians to learn and follow at all times health, safety and other rules established by the Royal Dance Conservatory staff. As a Participant or Guardian, I understand that any behaviour by Participants that places others at risk may result in immediate termination of the right to use the Facilities and/or attend classes and events, without refund of fees. I further represent that the student is in good health and has no medical problems unless otherwise specified in writing.

I agree to: release, indemnify and hold harmless Royal Dance Conservatory and it's directors, officers, employees, agents, representatives, contractors, volunteers and successors (collectively, the "Releases") from any and all liability for any loss damage, injury, illness, death, property damage or expense that the Participant or Guardian may suffer in connection with, or as a result of their use of, or attendance at the Facilities, due to any cause whatsoever, including without limitation COVID and any variation, normal dance activity, any other activity of the Participant, the Guardian or other immediate family member before, during or after class time, including without limitation, due to any of the negligence of the any of the Releases; and waive any and all claims that the Participant and Guardian have or may in the future have against the Releases, or any of them.

I grant permission to Royal Dance Conservatory and its agents or employees the unrestricted right to use and publish to use photography, videography or any other form of media footage of me, or the minor registered for use in studio publications including brochures, newspapers, instagram, twitter, facebook, social media, and the Royal Dance Conservatory Website. Photography, videography or any other form of media footage taken at but not limited to being while in the lobby, participating in dance class, performing, or in the company of Royal Dance Conservatory. I waive any right to royalties or other compensation arising from the use of my photography, videography or any other form of media footage, and if signing on behalf of a minor of this account, I waive all such rights of the minor. I agree on my own behalf or on behalf of the minor, to release and hold harmless Royal Dance Conservatory and its agents or employees from any claims arising from the related use of the photography, videography or any other form of media footage. I acknowledge that by signing this form I give Royal Dance Conservatory full copyright and authority to publish photography and I agree to the terms listed above.

The student/family agrees to keep and obey all rules and regulations and comply with the dress code of the studio now in force or that may come into effect during the school year.

Royal Dance Conservatory reserves the right to limit registrations, class size, and cancel/reschedule scheduled classes or events due to a decrease in class registration or unforeseen circumstances. Royal Dance Conservatory reserves the right to correct all clerical errors in regards to the schedule of payments on notice to the customer. Royal Dance Conservatory reserves the right to change the physical location of dance classes to an alternative location or virtually on zoom in the event of damage to the current building if the space is deemed unsafe, the business undergoes a change of address, inclement weather, or due to health/safety concerns.

CODE OF CONDUCT:
1. All communication between staff and students/parents/guardians must go through the RDC phone or email
2. Students and parents/guardians must conduct themselves in a manner that does not interfere with other people’s use and enjoyment of the RDC’s facilities (eg. harassment, profane language, aggression, bullying). If these actions persist RDC has the right to take any action deemed appropriate, including but not limited to dismissing the student from RDC without refund/stop payment.
3. Bullying Policy: Any acts of bullying, including verbal or physical assault, will not be tolerated. This includes but is not limited to teasing, gossiping and/or negative comments. If the policy is broken the director and/or instructor has full authority to discipline as seen fit: including but not limited to removal from a performance or suspension from the RDC. This standard will be upheld inside the studio and at out-of-house events as well as for both students & families of the students.
4. Please respect the facility: Remove ALL outdoor footwear and place on the racks provided. No food, gum, or drinks other than water are permitted inside the dance studio
5. Parents/Guardians are allowed to watch classes only during open rehearsals at the discretion of the instructor/director
6. Students/guardians are not permitted to take pictures of students/staff without staff permission. There are to be no photos/videos to be taken through our viewing window
7. Students are required to come to class in the appropriate attire and footwear as outlined in the dress code. Students who do not come to class wearing appropriate attire will be asked to sit out at the discretion of the teacher.
8. No cellphones/electronics during classes/rehearsals; unless given permission by the instructor at the time
9. Students arriving late to class may not be permitted into the dance studio. Final discretion made by RDC staff.
10. Students are to attend classes regularly as frequent absences could be a safety hazard and result in removal from performances
11. Guardians are to submit student absences online through their Parent Portal in advance
12. Members at the studio are prohibited from entering our facility if they are under the influence of alcohol or any substances.

LEVEL PLACEMENT:
Students age 6 or older will be placed in the appropriate level by the school staff. Returning students may only enroll in the levels they were placed in, but can be placed in an appropriate level by our staff if they wish to enroll in a new dance style. Level placement is determined by Royal Dance Conservatory. All students are assessed throughout the year by the teachers, and our staff will contact you if the teachers decide that any change in their placement is necessary based on the dance skills and work ethic the student demonstrates in class.

I understand that Royal Dance Conservatory does not give credit and/or refunds for class(es) missed due to holiday, vacation, illness, weather, canceled classes, schedule changes, etc. I further understand that there are specific risks of physical or property damages, losses, or injury that may result from my or my child’s participation with Royal Dance Conservatory, and I voluntarily assume the risks associated with such participation.

There will be no refunds or credits if the school is required to close by the government and health authorities for COVID or any other variant, public safety, natural disaster, fire, theft/destruction of property, pandemic, or government order. The studio reserves the right to stop all in-person classes at the physical facility and resume service virtually. Families will receive communication to access virtual/online classes. Classes may be combined by age and/or level at the determination of the studio owner. Tuition will continue to be charged at the full amount if the studio is required to move to virtual classes only or a hybrid of virtual and in person sessions.

PAYMENT INFORMATION:
Fees for the school year are paid in full at registration or with automatic payments using a credit card provided at registration to be kept on file and charged with recurring payments authorization.

INSUFFICIENT FUNDS / OUTSTANDING ACCOUNTS
Insufficient funds (NSF)/Patrons will be notified about NSF/Outstanding accounts by phone, mail or email. Outstanding accounts will be a thirty dollar ($30.00) charge for all NSF/Outstanding account payments. Payments in full, including the NSF/Outstanding Account charge, will be due before the student's next class. Within one week of notice, the student will not be permitted to attend class until payment is received.

AUTHORIZATION FOR DIRECT PAYMENT - AUTOMATIC/ RECURRING PAYMENT PLAN
You authorize regularly scheduled payments to be made. Proof of payment will appear on your account. The authority you give to automatically charge your payment information on-file will remain in effect until you notify us in writing to terminate authorization. If for whatever reason, payments cannot be processed to your payment information on-file and your account balance remains overdue, your enrolment in classes will be canceled. Notification of a change to Credit Card number or other information must be given seven (7) business days in advance of payment date.

I authorize Royal Dance Conservatory to initiate electronic payments for the balances due on my Royal Dance Conservatory account, using the credit card I have given them. I understand that payments will be automatically made throughout the year for any balance due on my account. I understand that the payment amounts may vary as classes are added/dropped and as other charges/payments are applied to my account.

ADDITIONAL COSTS FOR RECITAL & TICKETS:
All full year students perform in our recital days. One day is held in December and the other in May/June. It is the family’s responsibility to purchase tickets to see the event. Families are not able to participate in recitals if there are any outstanding balances on their account. Costumes will be rented out from RDC to the student for the May recital for each class they are registered in. Damage to or failure to return a costume will result in a $250 fee. To confirm participation in our Recital events families must complete a form confirming their attendance and commitment. Once commitment is confirmed and form sent in students are committed to performing in the show and failure to do will result in a fee of $75.
CLASS TRANSFER POLICY - Full Year Dance Classes (Sessions 17+ Weeks)
A Class Transfer Form must be completed in order to process a transfer
1. From The Time of Registration Up To 3 Weeks Following Program Start
Class transfers will be accepted as long as class size(s) allow for the change. There are no fees associated with transfers of classes within 3 weeks of the program start.
2. After 3 Weeks Within Program
Transfer requests may be made however a transfer fee of $50 will occur.


CLASS TRANSFER POLICY - Season Dance Classes (Sessions 6 Weeks to 16 Weeks)
A Class Transfer Form must be completed in order to process a class transfer
1. From The Time of Registration Up To 1 Week Following Program Start
Class transfers will be accepted as long as class size(s) allow for the change. There are no fees associated with transfers of classes within 1 week of the program start.
2. After 1 Week Within Program
Transfer requests may be made however a transfer fee of $50 will occur.

CLASS TRANSFER POLICY - (Sessions Less Than 6 Weeks)
A Class Transfer Form must be completed in order to process a class transfer
1. From Registration Up To 14 Days Before Program Start
Class transfers will be accepted as long as class size(s) allow for the change. There are no fees associated with transfers of classes prior to 14 days before program start.
2. 14 Days Leading Up To Program Start & Once Program Begins
Transfer requests may be made however a transfer fee of $50 will occur.

Costuming Change Fees - Associated with Class Transfers
For classes participating in a performance where RDC supplies the costume. To accommodate the change in costuming for your dancer there could be a fee of $75-$250. This fee would depend on the timeframe of the transfer and the requirements of the costume company or costumes in stock. Note: All transfers must be within the same time frame of the current session.


Withdrawal Policy - Full Year Dance Classes (Sessions 17+ Weeks)
A Withdrawal Form must be completed in order to process a withdrawal
1. From registration until before first class:
If paid in full, full tuition amount is credited to the family’s RDC account, less a $25 administration fee per registered class. If on a financing plan, 15 days minimum notice is required. Any payments following the 15 days notice will be stopped and not processed. Those on a financing plan will receive the full amount of tuition paid as a credit on their RDC account, less a $25 administration fee per registered class.
2. From First Class to Third Class Offered Following Enrolment:
If paid in full, 75% tuition is credited to the family’s RDC account for future usage. If on a financing plan, 15 days minimum notice is required. Any payments following the 15 days notice will be stopped. Those on a financing plan will not receive a credit on their account for any tuition
3. After Third Class Offered Following Enrolment:
No refunds or credits will be given. If paying in installments, remaining payments will still be charged as the student is committing to a full-year program.

Withdrawal Policy - Season Dance Classes (Sessions 16 Weeks or Less)
A Withdrawal Form must be completed in order to process a withdrawal
1. For class credit consideration, cancellations must be received 30 days prior to the first day of camp/class. A $25 administrative processing fee per registered camp/class will be applied to all camp withdrawals.
2. Any future financing payments associated will still be required.
3. No refunds within 30 days of camp/class beginning.

Withdrawal Policy - Events
A Withdrawal Form must be completed in order to process a withdrawal
Events are non refundable and non transferable

This is a stand alone policy that only applies to the Company Team/competitive programming. Those in this program are still to uphold policies/contracts found within our Liability Release Waiver, Media Release Waiver, Code Of Conduct & School Policies, and Payment Contract.

Students enrolled in Company/Competitive dance can only be registered students of Royal Dance Conservatory. Likewise, Company Students can only create/participate in dance performances, events, conventions, workshops, or competitions under Royal Dance Conservatory. Registration with any other dance organization is prohibited unless given written permission by the director. This includes but is not limited to registration at another studio, conventions, drop in classes, competitions, school dance teams, and workshops.

All choreography is property of Royal Dance Conservatory and is not to be used outside of an approved event without the Director’s written permission. The director also has the right to change or modify choreography and/or replace choreographers at any given time.

All performance pieces are subject to review and evaluation by the director and/or instructor. Royal Dance Conservatory has the right to remove a Company Student or routine/performance from a practice, convention, workshop, performance, event, competition, or the Company Division at any given time if a student/parent/guardian does not adhere to the Rules, Regulations & Policies outlined in this waiver or RDC’s Code Of Conduct, This includes but is not limited to: injuries, inappropriate behaviours, and/or lack of preparation on the dancers behalf. In this event, cost will not change and no refund is granted.

All team members (students & family members) are expected to be kind, supportive and considerate to other team members and RDC staff. We have zero tolerance for bullying of any kind.

Families are also prohibited to contact competitions directly including but not limited to: competition directors, competition judges and staff backstage at competitions, as part of the policies set out by competitions. Any breach of this will result in suspension or expulsion from the team.

In regards to social media no videos/images should be uploaded showing competition choreography, choreographers or costumes of competitive routines prior to the first competition. Any content also deemed inappropriate with the RDC name is prohibited.

PLEASE NOTE:
Each Company Division Student/Parent/Guardian agrees to the financial commitments associated with competitive dance at the time of registration. This includes but is not limited to fees for late payments, competition enrolment fees, costume costs, continual payment of tuition, and choreography fees. In the event of student withdrawal or removal families will still be responsible for past and upcoming costs associated with Company classes and competitions. The director has the right to remove any students from classes and/or competitions at any time due to unpaid fees during the season. Removal from the team or studio will still require all finances to be paid.

Royal Dance Conservatory reserves the right to charge a fee if a cost occurs for missed rehearsals, competitions, or performances.

This is a stand alone policy that only applies to the Fly With Me programming. Those in this program are still to uphold policies/contracts found within our Liability Release Waiver, Media Release Waiver, Code Of Conduct & School Policies.

I understand that Royal Dance Conservatory does not give credit and/or refunds for class(es) including but not limited to missed classes due to holidays, vacations, illness, weather, canceled classes, schedule changes, unused class passes.

There will be no refunds or credits if the school is required to close by the government and health authorities for COVID or any other variant, public safety, natural disaster, fire, theft/destruction of property, pandemic, or government order. The studio reserves the right to stop all in-person classes at the physical facility and resume service virtually. Families will receive communication to access virtual/online classes. Classes may be combined by age and/or level at the determination of the studio owner. Tuition will continue to be charged at the full amount if the studio is required to move to virtual classes only or a hybrid of virtual and in-person sessions.

I further understand that there are specific risks of physical or property damages, losses, or injury that may result from my or my child’s participation with Royal Dance Conservatory, and I voluntarily assume the risks associated with such participation.

PAYMENT INFORMATION:
Fees for the enrolled program are paid at the time of registration and monthly with automatic payments using a credit card provided at registration to be kept on file and charged with recurring payments authorization.

INSUFFICIENT FUNDS / OUTSTANDING ACCOUNTS
Insufficient funds (NSF)/Patrons will be notified about NSF/Outstanding accounts by phone, mail or email. Outstanding accounts will be a thirty-dollar ($30.00) charge for all NSF/Outstanding account payments. Payments in full, including the NSF/Outstanding Account charge, will be due before the student's next class. Within one week of notice, the student will not be permitted to attend class until payment is received.

AUTHORIZATION FOR DIRECT PAYMENT - AUTOMATIC/ RECURRING PAYMENT PLAN
You authorize regularly scheduled payments to be made. Proof of payment will appear on your account. The authority you give to automatically charge your payment information on file will remain in effect until you notify us in writing to terminate the authorization. If for whatever reason, payments cannot be processed to your payment information on file and your account balance remains overdue, your enrolment in classes will be canceled. Notification of a change to Credit Card number or other information must be given 10 (10) business days in advance of the payment date.

I authorize the Royal Dance Conservatory to initiate electronic payments for the balances due on my Royal Dance Conservatory account, using the credit card I have given them. I understand that payments will be automatically made throughout the year for any balance due on my account. I understand that the payment amounts may vary as classes are added/dropped and as other charges/payments are applied to my account. Memberships will continue unless a withdrawal and/or pause form has been submitted to Royal Dance Conservatory.

Membership Policy
Members are committed to a minimum of three (3) months within the membership where no pause or withdrawal will be accepted.
Memberships will continue unless a withdrawal and/or pause form has been submitted to Royal Dance Conservatory.
Class passes that are unused will not roll over into new months
Classes will not be made up if canceled with less that 48 hours notice or if a no show occurs.
The membership covers participation of one child and one adult. Additional adults or children are to remain in the lobby or register to become a part of the class


Withdrawal Policy - Fly With Me Classes (Monthly Membership)
A Withdrawal Form must be completed in order to process a withdrawal
1. A form submitted 30 or more days before the requested withdrawal month
30 days minimum notice is required. Any payments following the 30 days notice will be stopped and not processed.
2. To place the membership on hold a membership hold form must be completed
30 days minimum notice is required. Any payments following the 30 days notice will be stopped and not processed until the date selected to resume your membership.