Policies For the 2024-25 Season (These do not apply to summer classes/camps)
2024-2025 CALENDAR
August 3 Classes Begin
August 17 Auditions for The Nutcracker All Jazzed Up
September 2 Labor Day
November 25-30 Thanksgiving Break
December 6-8 (tentative) The Nutcracker All Jazzed Up
December 23-Jan 3 Christmas Break
January 12 Winter Music Concert
January 15 Costumes Fees Charged
April 7 -13 Spring Break
TBD Annual Dance Recital
TBD Spring Music Recital
May 24 Last Day of Classes
TUITION FEES & PAYMENTS
• Tuition rates are for the full season (including studio holidays) from August 1 through the last day of classes in May, not by the number of classes in the month. A full season includes a minimum of 38 lessons. Tuition fees are paid monthly or annually. May 1st will be the last tuition payment of the season.
• After registering (paying annual membership fee), monthly tuition must be paid by automatic EFT, debit, or credit card payment. Tuition will be debited from your account (or charged to your credit card) on the 1st day of each month. There is a 3% convenience fee on credit or debit card payments and a 1% convenience fee for EFT. To avoid this fee please pay by cash or check, before the 1st of each month.
• Accounts not paid within terms are subject to a $10 finance charge and discontinued services until paid. Accounts more than 60 days past due may be submitted to collection services.
• Recital costume fees will be automatically charged to your account on January 15th. Costume fees are noted on our website and your parent portal.
ROLLOVER MEMBERSHIP
For your convenience, and to reserve a space for the following season, annual membership fees of $40 will be automatically renewed and applied to your account on June 1, 2025 unless you opt out on the form that will be sent prior to that date.
NSF / DECLINED PAYMENTS
NSF on paper check payments will incur a $30 NSF fee which will be paid at the front desk along with the tuition.
LATE PAYMENTS
A late fee of $10 per month will be added to your account after the 15th of the month if balance is unpaid.
WITHDRAWAL FROM CLASSES/LESSONS
There is a two month minimum for all classes and lessons. A one-month notice from the first of the month is required to discontinue any payments for the following month. To withdraw a parent must complete and sign a withdrawal form. Automatic bank debiting or credit card charges will stop after the one-month notice period.
PRIVATE DANCE LESSON CANCELLATION POLICY
All private dance lessons canceled with more than 24 hours notice will receive a full refund. No-show lessons or lessons canceled with less than 24 hours notice will not be refunded.
RESCHEDULING, TEACHER AND CLASS SUBSTITUTION
• EPAC reserves the right to reschedule or combine classes.
• EPAC reserves the right to provide a substitute or replacement teacher as EPAC may deem necessary.
• EPAC reserves the right to deliver class content via an online system in the event that classes are not able to be conducted live for any reason including, but not limited to: weather, teacher absence, or governmental advisory.
REFUNDS/CREDIT ON ACCOUNT
• Tuition, membership fees, and costume fees are not refundable for any reason. Refunds are only issued when EPAC cancels a class due to low enrollment.
• Account credit will be issued when the student or parent initiates the schedule change. Credit will be applied to any EPAC tuition or fees due within one year.
• No refunds will be given if a similar online class is provided in place of an in-studio class.
ATTENDANCE FOR DANCE
Regular attendance is vital to student progress and group choreography. Please make every effort to attend each class. Students may make up missed classes until April 1. If you miss more than two of the final eight classes before recital you may be dismissed from participating in the recital routine at the discretion of the teacher. Please report all absences via phone call or by clicking the link in the footer of our website - www.epacga.com.
ATTENDANCE FOR MUSIC
Regular attendance is vital to the student’s progress. All of our music lessons are private lessons, so we ask for 24 hours notice if you are unable to attend your lesson, so we can reschedule. We understand that emergencies may arise, and we allow 2 make up lessons per season for these instances. Lessons may be made up via an online lesson depending on the instructor’s availability.
DRESS CODE FOR DANCE
Proper attire and hair etiquette are required for all classes. Special class attire including leotard and tight colors, shoes, and hair will be published on our website. All required items can be viewed by class and are available in our online store and can be accessed at www.shopnimbly.com/epacga
SPECIAL COMMUNICATIONS
EPAC works to keep you informed and up to date on regular studio happenings:
• Monthly Email Newsletter, Email, and Lobby Communication Board and TV in the Waiting Room
• Follow @Elevate Performing Arts Center GA on Facebook and @epacga on Instagram for weekly updates
Questions - We are happy to answer any questions you may have regarding your student or our programs. Let us know if we can help you in any way!
INCLEMENT WEATHER POLICY
In the event of inclement weather, an email will be sent and a social media post made by 2pm if classes are canceled (by 8am for morning classes). Please note that we do not necessarily follow school closings, as roads are often cleared by the time studio classes begin. Any canceled classes may be made up on your own time from our regular schedule of in person classes, based upon availability. In the event there is not a makeup class available, a replacement lesson opportunity will be scheduled.
LOST AND FOUND AND SECURITY
• A lost and found basket is located in the entry area of the studio. Please check the lost and found basket regularly as all lost and found items are donated to Goodwill on the 1st of each month.
• EPAC is not responsible for any lost or stolen items. Please do not leave belongings unattended.
• Dancers are encouraged to take dance bags into the classrooms with them.
SPRING DANCE RECITAL COSTUME ORDERS/EXCHANGES FOR DANCE
• All classes have a recital costume unless noted on the website and parent portal.
• Spring Recital costumes will be paid by automatic EFT, debit or credit card payment on January 15 and are not refundable after January 30. Costumes will not be ordered unless payment is received in full by January 15 and account is current.
• Students are measured for costumes in classes, and costumes are typically delivered in March - April. If a costume does not fit, we are able to exchange it, or make any necessary alterations at no charge to you.
SPRING DANCE RECITAL
• We end our season with our Spring Recital. We encourage but do not require participation.
• The Spring Recital will be held in May. Date TBD.
• Spring Recital details will be tentatively published in January.
• Special requests to adjust rehearsal and recital times are accepted until March 1st. We attempt to accommodate every school's activities while meeting the technical demands of the show.
• Show assignments and rehearsal assignments will be tentatively published in March on the recital website.
• Tickets will be available for purchase through a ticketing service in early May (date TBA). Ticket prices are $15 for adults and $10 for children if purchased in advance. *Please note that tuition only covers the expenses associated with classes, not the additional costs of a live theatre performance. For this reason, there are no complimentary tickets.
RELEASE
• I have read and agree to abide by Elevate Performing Arts Center, (herein EPAC) policies regarding tuition, membership fees, auto-renewal, service delivery, late charges, refunds, costumes fees, attendance, and dance attire.
• I understand that EPAC reserves the right to refuse instruction to anyone not abiding by EPAC policies.
• I understand that EPAC reserves the right to cancel a class if enrollment falls below 4 students.
• I understand that EPAC is not responsible for lost items, stolen items, or unclaimed merchandise.
• I understand that participation in a dance program involves risk of possible injury and/or illness. I understand that EPAC and its staff will not be held responsible for injuries or illness sustained in class, in rehearsals, while performing, or traveling to or from its facilities
• I understand that I assume full financial responsibility for risks of personal and bodily injury and/or illness that may be sustained in class, while performing, or traveling to or its facilities.
I have and will maintain, at my expense, sufficient health insurance and other types of medical payments to cover the cost of any personal and bodily injury and/or illness may be sustained in class, in rehearsals, while performing, or traveling to or from its facilities.
• I release EPAC and its managers, instructors, employees, agents, associations, related companies, successors and assigns, from liability for all personal and bodily injury and/or illness that may be sustained in class, in rehearsals, while performing, or traveling to or from its facilities. I specifically intend this release to include all claims that my child and I might have based on actual or alleged negligent supervision, instruction, training, and or facility care and cleaning.
• I authorize EPAC to secure any emergency medical treatment my child might need. Preferred medical facility can be specified in your parent portal account.
Electronic Signature Agreement
By selecting the "I Accept" checkbox, I am signing this agreement electronically. I agree this electronic signature is the legal equivalent of my manual signature on this agreement.
I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms.
