Kay’s Dance Movement 2024-2025 Policies
For purposes of this Agreement, “Site”or “Website” refers to the Company’s website, which can be accessed at
https://www.kaysdancemovement.com/
The terms “we,” “us,” and “our” refer to the Company, Kay’s Dance Movement.
“You” refers to you, as a user of our facility and the signer of this document.
● I understand that classes will run on a monthly payment schedule beginning the 1st of the month that dance begins. Families who enroll in classes will be required to keep a credit or debit card on file and will be enrolled in an automatic credit card payment program. All active students will be automatically enrolled from one month to the next and the card on file will be automatically charged the account balance which will include tuition as well as any miscellaneous charges left on one’s account this includes but is not limited to Recital Costumes and Inclusive payments. All accounts will be processed on the first of each month. Please make cash, paypal or check payments prior to the 1st of the month to avoid credit card processing.
● I understand that all classes are a monthly commitment and require enrollment in an automatic credit card payment program.
● I understand that Kay’s Dance Movement will charge my credit card on the monthly payment dates for my entire account balance.
● Non-refundable annual Family Membership fee is $45.00 per family. Families include siblings and children residing in the same household. Membership is charged on anniversary month.
● No Refunds or credits will be given for missed classes.
● A $35.00 bank fee will be charged for all returned checks and all future payments must be made in cash or credit card.
● If the year is paid in full and the dancer decides to discontinue dance, there will be no refund issued. A credit may be issued to your account at this time.
● Refunds will be in the form of credit. Refunds may take up to 30 days to process. Credits will expire in 1 year.
● Payments received after the 10th of the month will include a $15 late fee that will be added each month tuition is late. This will be strictly enforced.
● If accounts are not up to date, students will not be permitted to attend class, or participate in any type of performance or event including competitions. Accounts not paid by the 1st of the month can jeopardize placement in a specific class.
● Parents, legal guardians, or individuals responsible for accounts will be financially responsible for all charges due to non-payment, insufficient funds, court fees, attorney’s fees, etc for all unpaid balances on accounts.
● I understand a signed must be completed in my portal in order for my child / children to participate in all classes selected.
● Reminders for outstanding balances and billing issues will be sent via email to info@kaysdancemovement.com
Enrollment/Withdrawal Policies:
● Classes with five or less students enrolled may be rescheduled or canceled. The entire schedule, teaching staff, and class offerings may be changed, rescheduled or canceled at any time.
● Once enrolled in a month, you are committed for the entire month, and are automatically re enrolled from one month to the next.
● If you know that you will not be returning for the next month, please email our office staff by completing a drop form or email withdrawal Kay’s Dance Movement no later than the 15th of the month. If written notice is not received before the scheduled automatic payment date, tuition will not be refunded. Verbal withdrawals will NOT be accepted.
● A Kay’s Dance Movement Student a Waiver for anyone participating in classes and activities must be filled out prior to participation. Please be sure to inform Kay’s Dance Movement of all health, disability, or other issues pertaining to your child or yourself that your studio needs to know. You can report in the parent portal.
● I further understand that there are specific risks of physical or property damages, losses, or injury that may result from my or my child’s participation with Kay’s Dance Movement, and I voluntarily assume the risks associated with such participation.
● I understand that Kay’s Dance Movement reserves the right to make any changes to selected classes if they feel it is not appropriate for the particular child.
Communication Policy:
● Parents/Guardians must ensure that they and their child understand and abide by all studio policies. Dancers and competitive team members may receive handbooks and/or additional policy forms. New information and reminders will be posted in the MONTHLY newsletter, text reminders, on our website and on Facebook for daily happenings.
● Current emails must be on file to receive information through email sources. It will be your responsibility to update your email in the portal.
https://www.kaysdancemovement.com
Social Media:
● I hereby give consent without reservation for myself and/or my children to be photographed, videotaped or quoted verbally or in writing by Kay’s Dance Movement and its authorized representatives.
● I also consent to the use of my child’s identity and likeness in Kay’s Dance Movement brochures, documents and promotional materials advertising, and on publicly accessible areas not limited to and including our website, Instagram, Facebook, and the like in current and future seasons. I acknowledge that all photos taken by Kay’s Dance Movement are copyright and the property of Kay’s Dance Movement.
Absences / Vacations:
Please notify the studio if the student will be absent by logging into the DSP parent portal to log any absences. You will continue to pay your tuition fee throughout your absence. It is crucial to their training to “not miss a beat”! No credits are given during absences.
- All classes missed due to illness can be made up in a different class. Please contact the office via text message or email for more information. You will not be refunded for classes missed.
- Any incidents that may occur in class will be documented and parents will be immediately informed.
Weather Day Policies: In the event the studio cannot have classes, we reserve the right to cancel class due to weather related issues, such as snow, ice, severe storms, loss of power, or circumstances beyond our control, no refunds will be issued. In the event we need to cancel classes, we will notify you via email, text and posts will be made on FaceBook and our Instagram. Students are always welcome to take a make-up class in their age group at our studio. When a class is canceled due to uncontrollable circumstances, your dancer is always allowed to come the following week to another class in their age group to make up for the missed class.
Injury/Prolong Illness:
● The use of slings, ace bandages, tape, etc. will not be permitted in class without a note from a doctor specializing in that field. Please bring a copy of the note to the studio or email in for our records before the class begins.
● A child returning after injury must provide a doctor’s note stating “no limitations” before resuming participation in class.
● Students must report all injuries occurring in and out of Kay’s Dance Movement to the Kay’s Dance Movement staff immediately.
● Kay’s Dance Movement and its agents are not responsible for lost, damaged or stolen belongings and property in and out of the building, including the parking lot.
● During National Safety Week, emergency procedures and fire drills will be done in all classes. If your child is absent this week, you must be sure to ask a Kay’s Dance Movement staff person for details on procedures and ensure that your child understands them.
● In the event of an evacuation from the building, all students report to the front parking lot. Parents are asked not to take children out of line until all students have been accounted for and are dismissed by the Kay’s Dance Movement Staff.
● I warrant and represent that my child has been physically examined by a medical physician within the past one-year period and to the best of my knowledge my child is able to participate in this program without restrictions. If restrictions exist, I will provide a written outline of those restrictions from a medical provider. I also agree to notify Kay’s Dance Movement of any change in my child’s physical condition which may in any way affect his/her ability to participate in classes or programs.
● In case of injury or illness during participation, I authorize and desire medical care for myself or my children at the discretion of Kay’s Dance Movement, to administer medical treatment, be transported and treated by emergency medical services and attending physician(s). In the event that I, my children, or third party under my direct charge or supervision is injured, I understand that I am solely responsible for any and all medical expenses.
● I further understand that I have been advised of the need for the student to be covered by adequate insurance to cover any injury or damage that may be suffered while participating and I have obtained such insurance or have agreed to bear the costs of any such injury or damage myself. I understand the terms of this Release and have the opportunity to consider and discuss it with such individuals and advisors as I deem appropriate. By signing and dating this Release, I confirm that I have read the Release in full, that I understand its terms, and that I agree with those terms. I further confirm that by signing this Release, I acknowledge that if the student is hurt during participation in this activity, I may be found in a court of law to have waived my right and any right of the student to maintain a lawsuit against the studio on the basis of any claim which is released hereby. In consideration of the student being permitted by the studio to participate in the activities provided by the studio, I further agree to hold harmless and indemnify the studio for any and all claims which are brought by or on behalf of any student who is a minor and which are in any way connected with the activities performed at the studio by any such minor student.
● Thank you for your continued trust in Kay’s Dance Movement. As with the transmission of any communicable disease like a cold or the flu, you may be exposed to COVID-19, and other infectious viruses/diseases at any time or in any place. Be assured that we have always followed state and federal regulations and disinfection protocols to limit the transmission of all diseases within Kay’s Dance Movement and we will continue to do so.
● Despite our careful attention to sterilization, disinfection, and use of personal barriers when able, there is still a chance that you or your child could be exposed to an illness, virus or other pathogens while participating in class at Kay’s Dance Movement, just as you might be at your gym, grocery store, or favorite restaurant. Although we have taken measures to provide social distancing at Kay’s Dance Movement , due to the nature of our business it is not always possible to maintain social distancing between students, their peers and staff members.
● Staff at Kay’s Dance Movement will need a hands-on approach to students while spotting or correcting body alignment in technique or attending to basic and emergency care and needs of your child.
CLASSROOM COURTESY: All dancers must arrive on time for all classes. It is a disruption to the class as well as a disservice to the dancer if they are late to warm-ups.
Parents are not allowed in the room at any time. There are observation windows for every studio for viewing. It is up to the teacher's discretion to close the blinds if the class is not focusing. There is a viewing TV in the lobby for Studio 2.
General Policies:
● No gum chewing, eating is allowed in designated areas only, No street shoes in gym or dance areas. No cleats and no running inside the building.
● If student is in a Tiny Dancer class or older, students must be potty trained & able to use the restrooms unassisted and they must also know not to leave the building at any time, or a parent must be present during the entire class or event. Kay’s Dance Movement is not responsible for students before or after designated class times.
● Students, siblings, parents, friends and others are not allowed in classrooms unless participating and have a waiver on file.
● No adults or equipment or in the studio at any time including during participation of toddler classes.
● Students and siblings are not allowed outside the building unsupervised.
● All student’s siblings/friends must be supervised at all times by a parent/guardian and abide by all studio rules while at Kay’s Dance Movement.
● Dress codes will be enforced. Please see the Kay’s Dance Movement Membership Guide for details.
● Misconduct by students in class or family members in or out of class may lead to dismissal from
STUDIO PERFORMANCES:
Kay’s Dance Movement offers two performance opportunities for all dancers. Our first is held in the Winter months at community events. We also produce an Annual Dance Concert, which is held at a professional theater. Dates and details are posted as soon as we have them confirmed.
Non-compliance with the policies of Kay’s Dance Movement may result in the dismissal of a student and or family.
Participant Agreement, Appreciation of Risk, Hold Harmless, Release and Liability Waiver (The Agreement)
In consideration for gaining access to Kay’s Dance Movement and engaging the services of Kay’s Dance Movement, or any other location in the state of Oklahoma, their agents, owners, officers, volunteers, participants, employees, insurers, directors, representatives, assigns, affiliates, and all other persons or entities acting in any capacity on their behalf, (hereinafter collectively referred to as “Kay’s Dance Movement”), I hereby agree to forever waive, release and discharge Kay’s Dance Movement on behalf of myself, my spouse, my children, my parents, my heirs, child’s caretakers, assigns, estate, insurers and personal representatives as follows:
I acknowledge that participation in classes, games or activities at Kay’s Dance Movement entails known and anticipated risks that could result in property damage, physical injury, emotional injury, including but not limited to broken bones, sprains, torn ligaments, paralysis, death or other bodily injury to myself, to my child(ren), or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activities offered at Kay’s Dance Movement. I understand without a certain degree of risk students would not improve their skills. My and or my children’s participation in activity is purely voluntary and I elect to participate, or allow my children to participate in spite of the risk.
I hereby voluntarily release and forever discharge, and agree to indemnify and hold harmless Kay’s Dance Movement, staff or any agent from any and all claims, disputes, liabilities, demands, or cause of action, which are in any way connected with participation in the classes and activities or use of Kay’s Dance Movement equipment or facilities, including any such claims with alleged negligent acts or omissions of Kay’s Dance Movement.
Should Kay’s Dance Movement or anyone acting on their behalf be required for any reason to incur attorney fees and cost to enforce this agreement, I for myself and on behalf of my children, and / or legal ward, heirs, administrators, personal representatives or assigns, agree to indemnify and hold them harmless for all such fees and costs.
I understand and agree that Kay’s Dance Movement will not pay for any costs or expenses incurred by me if I, my children, or third party are injured unless such injury was caused by greater than ordinary negligence of Kay’s Dance Movement.
Further, I expressly agree that this agreement is intended to be as broad and inclusive as is permitted by the laws of Oklahoma, and that if any portion of this agreement is held invalid, the remaining portions of the agreement will continue in full legal force and effect.
I acknowledge reading, understanding and accepting the statements herein. I execute it voluntarily and with full knowledge for its significance. I further certify that I am the parent or legal guardian of the minor child named on the reverse side of this Agreement or that I have been granted power of attorney to sign this agreement on behalf of the parent or legal guardian of the child named on the reverse side. In the event that I do not have the requisite authority to sign this agreement on behalf of the child named, I agree that I shall be solely liable for any and all actions, causes of actions, penalties, claims, costs, services, compensation or the like resulting from misrepresentation. I agree to be contractually bound by this certification.Student Waiver & Release of Liability:
I agree this electronic signature is the legal equivalent of my manual signature on this agreement.
I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms.
I am the legal parent and/or guardian of the minor child(ren) that I have registered. I affirm that the information and health history that I have entered for my child(ren) is correct and complete to the best of my knowledge.I have included any pertinent information regarding my child’s health and well-being.
