Privacy Policy
May 05, 2024 07:22 AM
This privacy policy sets out how Go Theatre and Dance Academy uses and protects any information collected when you use our website or forms. We are committed to ensuring that your privacy is protected. Any personal information which you can be identified with when using our services, will only be used in accordance to this privacy statement.
We may update this policy when required, please ensure to check this page frequently to make sure you are happy with our changes. This policy was last updated in 14th February 2022.
The Data we collect:
Information you provide:
When you register a student for classes, we will store personal information such as a name, postal address, date of birth, email addresses and telephone numbers. We will keep a record of the classes the student is enrolled in and other transaction details relating directly to the student.
Information given to us by 3rd parties.
When the student takes an examination, a 3rd party examining board will send us the students results, which we keep on record.
Sensitive Personal Data.
Data Protection Law recognises that certain categories of personal information are more sensitive such as health information. We will collect medical information such as allergies, mental health or physical limitations that relates to the care and needs of the student within our classes.
We only collect data that is relevant to us. Should you sign up to Go Theatre and Dance Academy, we will collect the following information
- Parent/Guardian name
- Childs name,
- Relevant email address(es)
- Telephone contact number(s)
- Your child’s DOB and school year
- Your child’s medical and allergy conditions (if needed)
- Your postcode
Your rights regarding your personal data
Under GDPR (as with previous Data Protection legislation) all individuals associated with Go Theatre and Dance Academy have the right to:
1. Access their own personal data easily.
2. Have their own personal data rectified/updated upon request.
3. Have their own personal data removed.
4. Restrict any processing of their own personal data.
5. Move their own personal data
6. Object to their own personal data being used.
You will have full access and edit rights to your data at any time using the Parent Portal.
What we use data for
- Go Theatre and Dance Academy uses personal information through booking forms to contact parents when signing up children for classes, workshops or free trials. We also use your provided data to:
- Maintain relationships with alumni of the schools
- Give notification of events
- Place photographic and video images of staff, alumni and pupils for marketing and archive purposes and retaining them for historical purposes
- Store emails and other communications
- Promote our services and the benefits available to students and parents
Storage and use of Personal Information
- Any paper copies of children and staff personal information is kept in a locked filing cabinet.
- Staff will be informed of medical or personal information on a need to know basis.
- Access to all office computers is password protected and is only accessible to the approved administrative staff and volunteers at Go Theatre and Dance Academy.
Who do we pass information on to?
Go Theatre and Dance Academy will only share data information in the following limited circumstances:
1. Our Staff on a need to know basis
2. Chaperones who are in care of the pupils
3. Examination Centres such as LAMDA and ISTD to ensure pupils can be entered for exams.
4. Organisers of productions, where applicable, to ensure children can be licensed for any of their performances and can be included in their programmes
5. Performance venues, where applicable, for Stage Door Safety Sign In and Out Sheets
How long we store data
Any images or video footage taken during your time with Go Theatre and Dance Academy will be stored on a password protected computer. This will be kept indefinitely, unless specified from you to be erased. Some images may be used for promotional purposes.
How can we update or remove our data?
You can edit and manage your own data in the Parent Portal or send us an email to office@gotheatreanddance.co.uk. You can also click to unsubscribe from communications sent by Go Theatre and Dance Academy
How can you access the data we store about you?
Please email us at office@gotheatreanddance.co.uk and we will provide you with a copy of the data we hold about you/your child.
Security
We use GoDaddy as our web platform, Dance Studio Pro as our class booking and payment portal and a secure Google Drive and JotForms for Forms and shared documents across the Go team.
As part of our GDPR Compliance Go Theatre and Dance Academy will:
- Appoint a Data Controller responsible for implementation of this Policy.
- Provide to view online the GPDR Privacy Notice explaining why data is being collected and what will be done with it.
- Ensure that all new students/parents positively ‘opt in’ to their data being collected.
- Ensure that electronically-held personal data is password-protected and all paper documents are contained in a locked box or file.
- Retain relevant, non-sensitive data indefinitely for the sole purpose of maintaining a historical record.
- Remove sensitive data 2 years after a student has left the school.
- Remove financial data 7 years after a student has left the school in accordance with HMRC.
- Only collect personal data that is necessary for the running of the School and the safety of the student.