Commitment, Membership Waiver & Tuition Payment Policies
Jan 20, 2021 08:17 PM
COMMITMENT, MEMBERSHIP WAIVER & TUTION INSTALLMENTS
VW is a full season school that runs from August thru the following May each season. When a student enrolls for "school season classes", their place is held in class for the entire VW school year and are committed to attending lessons making monthly tuition installment payments through May 30th, 2021. Imagine That Camps, Mini-Mesters, Summer Workshop, Summer Intensive, and Winter Workshops, etc. are "all inclusive" of a short time period / tuition and due in FULL at time of Camp/Workshop/Intensive/Clinic. There are no refunds.
With the ability to attend class virtually, there should be no reason for withdraw before the season ends on May 30th. If there is an unforeseen extenuating circumstance (I.e. moving out of state or a serious disability), a 30-day "Class Withdrawal" form must be filled out and delivered in person or via email to the studio office. Monthly tuition installments (Auto-Payments) will cease 30 days from the signed and dated withdraw form from the parent or guardian.
Leaving a voice message, telling a friend, or notifying a teacher are not acceptable forms of withdrawal.
Tuition rates are for the full season (August-May, including studio holidays), not by the number of classes in the month. A full "school season" of dance includes a minimum of 32 lessons. Tuition fees are paid monthly, divided into 10 equal monthly installments. Camps, Mini-Masters & Workshops are all inclusive / one full tuition payment and due at time of enrollment. There are no refunds.
After enrolling (paying your membership fee), monthly tuition (August-May) must be paid via automatic bank account debit (ACH) or automatic credit/debit card payment. Tuition will be debited from your ACH account (or charged to your credit/debit card) on the 1st day of each month (August-May). There is a 3.5% convenience fee on credit/debit card payments. To avoid this fee please pay by the ACH auto-pay feature.
Imagine That Camps, Summer Workshop, Summer Intensive, and Winter Workshops, etc. are "all inclusive" tuition and due in FULL at time of Camp/Workshop/Intensive/Clinic. Tuition is non-refundable and non-transferable.
WITHDRAW FROM CLASS
With the ability to attend class virtually, there should be no reason for withdraw before the season ends on May 30th. If there is an unforeseen extenuating circumstance (I.e. moving out of state or a serious disability), a 30-day "Class Withdrawal" form must be filled out and delivered in person or via email to the studio office. Monthly tuition installments (Auto-Payments) will cease 30 days from the signed and dated withdraw form from the parent or guardian. There is a two month minimum for all lessons.
Accounts not paid within terms incur a $30 late fee. Accounts more than 60 days past due may be submitted to collection services.
RESCHEDULING AND SUBSTITUTION
Villa West reserves the right to provide a substitute teacher if the regular teacher is ill or is otherwise unable to teach. VW reserves the right to reschedule or combine classes. VW reserves the right to move to a virtual classroom platform should a facility closure be necessary.
REFUNDS/CREDIT ON ACCOUNT
Refunds are only issued when VW cancels a class due to low enrollment. Account credit will be issued when the student initiates the schedule change. Credit will be applied to any VW tuition or fees due within one year.
PRIVATE LESSON CANCELLATION POLICY
All private lessons cancelled with more than 24 hours notice will receive a full refund. No-show lessons or lessons cancelled with less than 24 hours notice will be charged the full amount.
ROLL-OVER MEMBERSHIP REGISTRATION
On April 20, the annual membership registration fee ($60 per family) will automatically process for all student accounts. This provides “early-registration” access to select your preferred class day/times for the fall season before we open registration to the community.
Opting out - if you wish to opt out of continued training in the next season, stop at the desk to fill out a written “Opt-Out” form BEFORE APRIL 20 and your yearly membership fee will NOT be processed.
Class placement is based on age and grade student will be entering in the fall unless otherwise noted in a class recommendation from your instructor.
AUTHORIZATION & WAIVER
I have read and understand all Villa West Performing Arts Center policies; and will take the responsibility to carefully follow the rules and policies therein. I understand that Villa West Performing Arts Center does not give credit and/or refunds for class(es) missed due to holiday, vacation, illness, weather, etc.
I further understand that there are specific risks of physical or property damages, losses, or injury and illness that may result from my or my child’s participation with Villa West Dance & Acrobatics, LLC, and I voluntarily assume the risks associated with such participation.