GENERAL DATA PROTECTION POLICY
Apr 25, 2024 08:48 AM
GDPR - General Data Protection Regulation
From 25th May 2018 the European Union’s new privacy law came into effect, GDPR - the General Data Protection Regulation. This law means that all companies have had to change the way they deal with your personal details.
At Georgina Pay School of Dance (GPSD), we are compliant with this new law and as such need to make you aware of the way in which we as a Ballet school will store and use any personal data kept on you and your child.
On joining GPSD you as parents/carers complete a Registration Document which requires details of the student’s address, parents phone number, date of birth, email addresses and student’s allergies/health related information. These details are stored electronically and can only be accessed by Georgina Pay School of Dance staff by way of password.
Students details are not shared with third parties unless it is required, for the purpose, of an exam, or to perform in a public place, in which case we are compliant with this as required by the local authority for performance licensing, or the Royal Academy of Dance for examinations.
Georgina Pay School of Dance (GPSD) will use the contact details as given on the Registration document to make contact, with you as parents where necessary, via emails, telephone, and post.
The GPSD teaching staff will have access to your emergency contact details and your child’s emergency health related information (where applicable) in order, to keep your child safe whilst in their care.
We will not be using surnames when posting photos of students on our social media (Facebook & Instagram) and likewise will no longer be able to use a student’s full name on class Rota’s and Registers.
Exam certificates will now need to be given out in sealed envelopes with only the first OR last name printed on the envelope.
From now, there will only be a general list for exam results, containing only the exam grades and the standards achieved by ‘x’ amount, of students published.
Contact
Questions, comments, and requests regarding this privacy policy are welcomed and should be addressed to: Georgina Pay School of Dance, 123 High Street, Watton-at-Stone, Hertfordshire, SG14 3SB
Email: georginapayschoolofdance@gmail.com
Telephone: 07852 675313
Data Protection Registration Number: A8323434
Company registration number: 06405036
Privacy Notice Website
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We keep certain basic information when you visit our website and recognise the importance of keeping that information secure and letting you know what we will do with it.
For the purpose, of the Data Protection Act 1998 (the Act), the data controller is Georgina Pay, Georgina Pay School of Dance, 123 High Street, Watton-at-Stone, Hertfordshire, SG14 3SB.
Company registration number: 06405036.
Data Protection Registration number: A8323434
This policy only applies to our site. If you leave our site via a link or otherwise, you will be subject to the policy of that website provider We have no control over that policy or the terms of the website and you should check their policy before continuing to access the site.
Information we may collect from you
We may collect and process the following data about you:
• Information that you provide with your consent by filling in forms on our site www.georginapayschoolofdance.co.uk (our site). This includes information provided at the time of registering to use our site, subscribing to our service, or requesting further services. We may also ask you for information when you report a problem with our site.
• If you contact us, we may keep a record of that correspondence.
• We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
IP addresses and cookies
We may collect information about your computer, including where available your IP address, operating system, and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns and does not identify any individual and we will not collect personal information in this way.
We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service.
They enable us:
• To estimate our audience size and usage pattern.
• To store information about your preferences, and so allow us to customise our site according to your individual interests.
• To speed up your searches.
• To recognise you when you return to our site.
You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.
Where we store your personal data
The data that we collect from you will not be transferred to or stored at, a destination outside the European Economic Area (“EEA”) without your express consent. By submitting your personal data with your consent, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Uses made of the information
We use information held about you in the following ways:
• To ensure that content from our site is presented in the most effective manner for you and for your computer.
• To provide you with information, products, or services that you request from us or which we feel may interest you, where you have expressly consented to be contacted for such purposes.
• To carry out our obligations arising from the legitimate business interest of any contracts entered into between, you and us.
• To allow you to participate in interactive features of our service, when you choose to do so.
• To notify you about changes to our service.
Disclosure of your information
We will not disclose your personal information to third parties with the following exceptions:
• In the event, that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
• If we are under a duty to disclose or share your personal data in order, to comply with any legal obligation, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Your rights
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at georginapayschoolofdance@gmail.com or calling 07852 675313
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you. (From 25th May 2018 in compliance with GDPR there will be no charge for a Subject Access Request and you will have the right to receive a reply within 30 days).
Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. However, we advise that you check this page regularly to keep up to date with any necessary changes. This page will be updated to comply with the requirements of the General Data Protection Regulation (GDPR) when it comes into force on 25th May 2018
Contact
Questions, comments, and requests regarding this privacy policy are welcomed and should be addressed to: Georgina Pay School of Dance, 123 High Street, Watton-at-Stone, Hertfordshire, SG14 3SB Or, email: georginapayschoolofdance@gmail.com
Telephone: 07852 675313. Data Protection Registration Number: A8323434