WMS Waiver/Agreement 2022/2023

Jun 18, 2024 10:25 PM

WMS Waiver/Agreement 2022/2023
Registration Information/Policies/Fees
Tuition is based on the entire season of dance. Our season runs August 8th, 2023 through June 3rd, 2023. Tuition is not based on the number of classes in a month or on attendance. There is NO refund for missed classes, ie., no pro-rated classes. However; due to the fact that our recital is very early June, we will do 1/2 of your regular tuition for the month of June only.
Payment Options: 10 or 11 equal monthly installments, depending on our end of the season show date. Tuition installments will be due the 1st of each month, August 2022 – June 2023, and will be automatically auto drafted to the card on file on the 1st of each month.
Monthly tuition installment amount is based on the number of hours (classes) taken per week.
 *When more than one child in a family is enrolled, add the total number of hours per week. Family discounts apply only to siblings under the same account.

Announcement coming for Christmas Show (optional participation) for entire event -
Details will be announced via our Parent portal - Save these dates for participation.
Mandatory Rehearsal, December 9th, Show is December 10th - Details forthcoming.
Venue: James Clemens High School Auditorium - 11306 County Line Rd, Madison, AL 35756.
27th Annual Recital @ James Clemens High School — June 1-2, 2023 (Monday) Mandatory Rehearsal (No Show - No Participation)
June 3rd , 2023- Show Exact Times TBA - Possibility of Several Shows
Please note: these dates are given to you Months in advance - so please, plan accordingly for you and your dancer. Thank you!

IMPORTANT: The following information pertains to activities, student registration for Dance Season 2022/23.

In registering your dancer, this means you agree to all information provided below. We encourage your questions. Thank you! Your WMS Staff

You must be over the age of 18 to register for an account. I, as a parent of a dancer at West Main Studios, agree & acknowledge to all of the following:

Upon your decision to dance with West Main Studios, a Registration Fee of $50 will be charged. To register additional siblings, only $15 per child is charged. The dance year begins in August and runs until the end of May or the 1st or 2nd week in June, depending upon the end-of-season Recital date.

TUITION (Monthly/By Class):
West Main Studios DOES NOT prorate tuition. Tuition is divided by equal months and not by selective times of attendance for any reason. Prior to performances, extra rehearsals will be scheduled.

Tuition Table 2022/2023
# of Classes Monthly Tuition
One Class $ 58
Two Classes $ 83
Three Classes $108
Four Classes $128
Five Classes $148
Six Classes $163
Seven Classes $178
Eight Classes $193
Nine Classes $208
Ten Classes $220
Eleven Classes $232

Payments are DUE on the 1st day of each month for classes during that month. A LATE CHARGE of $15 will be charged after the 5th day of the month if there is a balance on the account. You are required to be on AUTO-PAY for Tuition and any owed balance - Any other fees may be paid for via Checks, Cash or Credit Cards (fee to use credit card) are all accepted forms of payment. Costume Payments, Venue Payments, any associated fees will be drafted automatically on the due date per our calendar as noted in this registration information. Upon registering for classes - DSP will prompt you to fill in the appropriate information. Credit Card fees vary, depending on your chosen credit card company. Currently, associated fees through our merchant account are 2.9% fee. Returned check fees will be applied to your account- $30. By setting up your account on auto-pay via your Dance Studio Pro Parent Portal Account this enables you to be in control of your dancers account and enables us to communicate with you. You will be emailed a login/password upon registration. There you will have access to your Personal WMS Parent/Dancer Account and may view all important items which are constantly updated via our Dance Studio Pro system.
Auto Pay is Required - IF YOU DO NOT set up auto pay for your account - your account will be removed and considered invalid for registration. Upon registration in the portal, your account will be charged a registration fee and you will be prompted to pay. If you do not pay this fee, your account with your dancer’s chosen classes will not be accepted in the system and your dancer will not be officially enrolled. Make sure to do this step!

Private lessons are available upon request. Please inquire at the studio office. Costs vary on an individual basis according to the student’s instruction needs.

Studio Closings follow the Madison City School Calendar. All Holidays & Fall/Winter/Spring Breaks coincide with Madison City Schools. In addition, ALL weather related closings will do the same. If your class is cancelled due to weather, you may take another comparable class for a makeup. Please email us for comparable classes. Please Note: At this time, with the lifting of all covid restrictions, mask are optional. If your dancer is not feeling well and if you test positive for covid, please contact us or email us - westmainstudio@gmail.com or 256-431-0377. Your dancer’s safety and health are our first priority.

You must check your email for important updates for your dancer. This is very important and is our major form of communication. These updates contain vital and pertinent information that you and your dancer will need for events. It is your responsibility to check emails, text for information for your dancer. If you are not receiving emails from WMS, please let the office staff know immediately so we may correct any problems. WMS also sends group texting in the form of important reminders, dates, etc. If you do not want to receive text, please tell us so we can remove your contact information. It is your responsibility to read communications via email and/or text.

CREATIVE MOVEMENT & STAGE ARTS - Leotard of Choice & Ballet Pink Tights; Ballet/Tap/ Jazz Shoes
PETITE Ballet I and UP/TECHNIQUE/POINTE - Black Leotard & Ballet Pink Tights; Ballet/Pointe shoes
JAZZ, all ages - Leotard or Fitted Sportswear Top & Boy Shorts/Leggings; Jazz Shoes
LYRICAL, all ages - Leotard & Boy Shorts/Leggings if desired; Toe Paws or Pirouettes
TAP, all ages - Leotard & Boy Shorts/Leggings if desired; Tap Shoes
ACRO, all ages - Leotard or Fitted Sportswear Top & Boy Shorts/Leggings; Bare Feet
** All dance wear, tights and shoes are available to purchase or order from the Studio office/store.

WMS COMPANY DANCE - (Competitive Dance Team)
WMS has a Company Dance Team (Competitive Dance). Auditions are held in the spring of each year. Ages 5 & above are invited via invitation only. If you are interested in auditioning, please talk to your dance teacher or inquire at the Studio Office. It is suggested to thoroughly review all information before considering this as it is a commitment for a team.

Participation in our Annual Recital Performances is MANDATORY for all students. The Dress Rehearsals are also MANDATORY. Missing a Dress Rehearsal means No Show Performance. Our schedule is set months in advance so please make sure that you mark your calendars.

Recital 2023 - Dates (confirmed) -Saturday, June 3rd - Mandatory Dress Rehearsal will be Thursday & Friday, June 1st,2nd , 2023 - Please make note of these dates and mark them on your calendar! As well, we will do an in studio dress rehearsal the weekend before Recital - all details will be emailed to you, available in our Parent Portal and on our website on the "Performance/Events Page"
Please note:
** All students in PETITE/Beginner/Level I Classes and UP will participate in BOTH performances. This mean that if you are in Level 1 and Above - you will be in BOTH Shows – those below with be in one show or the either – If this is the case for recital, you will know in ample time for ticket purchasing. Announcements with class assignments are made in ample time for purchasing reserved seats for Shows. It is your responsibility to take note of this and to know and understand which show your Dancer will be performing in IF they are in ONE show only. Announcements are made early as to class assignments for each show. It is your responsibility to follow emails, etc. to know your child's show assignments as this will effect Ticket purchasing.

The Video Package Fee is $85 per family and DUE with Registration or by August 8th, 2022.
WMS will provide Video Links/Digital Copy for of your dancers’ performances. IF we have multiple shows, you will receive a copy of your dancers’ assigned show. This recital video also consists of a back stage clips and a “red carpet” experience. This will be sharable with friends and family. It will be a link that you may download, copy, share with friends and family and watch on any device, ie., phone, ipad, pc, etc… You will receive your digital link approximately two weeks after our shows. In order to offer this, ALL families are required to purchase this Video Package.

"The Nutcracker " is a separate show - and optional and also by way of invitation. The Venue Fee for "The Nutcracker" is $95, Siblings $55 and DUE on November 1, 2023.

The Venue Recital Fee is $95, Siblings $55 and DUE on April 3rd, 2023.
These fees assist with show costs to include facility rental, music editing, sound, lighting, tech crew and other production needs.


Recital 2023 Costume Payments are DUE November 1st, 2022. ** If your costume/s are not paid for your dancer will not receive their costume/s. ALL Costume Payments are Non-Refundable.

TWO YEAR OLD Class 1 costume @ $75
Creative Movement / Stage Arts Acro & Jazz 1 costume @ $80
Creative Movement/Stage Arts Ballet/Tap 1 costume @ $80
PETITE Level I 1 costume @ $85
LEVEL II, III & JUNIOR 1 costume @ $88
LEVEL IV, V, TEEN & SENIOR 1 costume @ $90
ADULTS Purchase on Own

If required for the class, ballet pink tights/tan tights/fishnets will be charged to each dancer’s account to be worn in the Recital pictures as well as during Recital Performances. Please do not purchase tights elsewhere as we need all colors to be uniform. Standard Ticket Price for all is $10 (can change depending on current venue costs, etc.)

Designated shoes must be purchased/worn. Most dancers will already own these shoes except in special cases, like the Hip Hop Class, for which a specific shoe will be required to be purchased.

Occasionally, props for a performance may be required at a minimal cost and will be charged to your dancer’s account.

Tickets will go on sale prior to the Performances. You will receive an email to notify you of the date. Plan to order early through the Dance Studio Pro Parent Portal for the best seats. If you would like your dancer/s to sit with you during part of the performance, you will need to purchase a ticket for your dancer/s as well. All seats are reserved seating regardless of age.

PICTURES FOR RECITAL PROGRAM BOOKS (Mandatory Participation / Optional Purchase):
A Group picture and individual pictures will be taken. You may purchase photos for yourself if you so choose. Picture dates will be announced. Dates subject to change. This seasons dates will soon be announced soon after the start of our Season 2022/2023. You will receive an exact schedule of when to be there for your dancer's pictures in Show Dancewear or Recital Costume. Dates (tentative) are as follows:
* May 1-4 - Recital 2023 - Picture Week - 27th Annual Recital Pictures Exact, detailed schedules for your photo times TBA *There are no make-ups for photo days - make sure to mark this on your calendar!

Program Books, Ads for the Program Books, T-Shirts, Pictures, Video or Video Links, Flowers, Concessions, etc., will be available for purchase prior to and at the time of the Christmas Show and Recital Performances.

An excessive amount of absences from weekly classes could mean the dancer will not be able to perform in the Christmas Show or Recital Performances, due to the dancer not knowing the choreography. Please make every effort to have exceptional attendance so your dancer will be able to learn and improve. Special circumstances are decided on a case by case basis by the Teacher/Director.

Any dancer may be dismissed from West Main Studios at any time due to non-payment, unsatisfactory conduct or attitude by the dancer and/or parent/s at the sole discretion of the Owner/Director. No refunds will be given.

Non-attendance does NOT mean you have dropped your classes and/or withdrawn from Studio Dance. If you wish to withdraw, you must email us at westmainstudio@gmail.com - 30 days prior to your withdrawal date. This means : once your email request is received, your account will be charged for ONE month’s tuition of current class enrollment. For any costumes associated with your current classes, there is NO REFUND.
Your account will continue to be charged through the 30 days (above) and you will owe that amount as part of your contractual agreement.
For example - if you notify us of your withdrawal in December, you will pay for January. Upon payment via auto draft - your account will be deactivated and the student will be removed from registered classes. ALL COSTUME and FEES ARE NON-REFUNDABLE.

There is a 6 week period from the time of registration/the first day of our season - to drop or add a class. After this time, you are responsible for ALL costume and related charges to your account. For dropping/adding a class (which is only permitted in January) there is a $30 fee for doing either. Any related costume charges are NON-REFUNDABLE. If your dancer needs a costume for a chosen new class or classes - these charges are due at the time the class is added, along with the drop/add charge of $30. For a dropped class there is NO REFUND for class costume(s).

In the event that your balance is referred to an attorney for collection, you agree to pay reasonable attorney’s fees. You agree to all statements in this registration agreement by your child’s participation in class.

I understand and agree that in participating in any dance class, workshop, rehearsal or performance, there is an inherent risk of physical injury. I voluntarily agree, therefore, to assume all risks and responsibility for any such injury or accident, which might occur to me or my child during any of West Main Studios classes, rehearsals, performances or activities. I also exempt, release and indemnify West Main Studios, its owners, agents, volunteers, assistants, contractors, employees, guest artists, faculty members, and/or students from any and all liability claims, demands, or causes of action whatsoever from any damage, loss, injury to me, my children, or property which may arise out of or in connection with participation in any classes or activities conducted by West Main Studios. I further hereby voluntarily agree to waive my rights and that of my heirs and assigns to hold West Main Studios, its owners, agents, volunteers, assistants, contractors, employees, guest artists, faculty members, and/or students liable for such damage, loss or injury. I understand that my child dancer/s and I should be aware of our physical limitations and agree not to exceed them. If I am signing this waiver for my child/ren, I certify that I am the parent or legal guardian and have the right to waive these rights.

Permission is granted to West Main Studios to use photographs of students for publicity purposes.

I have read, understood and agree to be bound by the above statement.
As a member of West Main Studios dance, as a parent of the dancer/s, we agree to abide by the West Main Studios Dance Registration Agreement including all Rules, Requirements, Tuition/Fees, Attendance and Dismissal Policies as stated in this agreement. Upon Submission of my registration, I am in agreement with all above terms and conditions.

Online Registrants agree to all of the above by accepting this waiver for 2022/2023 and submission of your chosen classes for registration.

Calendar Dates for WMS 2022/2023
(Dates May change at the discretion of Studio Owners/Directors-IF there is a changed it will be due to circumstances that were unexpected)

August 3 - 1st Day of School - Madison City Schools
August 8 - 1st Day of Dance 2022/2023
August 8 - Family Package Video Fee Due
August 22 - Christmas Show 2022 Dancewear Fees Due (Dependent upon Participation)
September 5 - Labor Day - WMS Closed
September 6 - Christmas Show Fees Due
September 22 - WMS Closed for Family Event - Comparable Classes Make Ups Offered - Email us: westmainstudio@gmail.com
October 3 - Fall Break - WMS Closed
October 24-27 Wear Halloween Costume to Class All Week
November 1 - Recital 2023 Costume Payments Due
November 23-24 - Thanksgiving Holiday - Studio Closed
December 9  Mandatory Christmas Dress Rehearsal
December 10 Christmas Show 2022
December 12 Christmas Break - WMS Closed
January 4, 2023 - Classes Resume
January 16- MLK Holiday - WMS Closed
Feb 20 - President’s Day Holiday - WMS Closed
March 10 - 2023 Venue Fees Due
March 13 - Spring Break - WMS Closed
March 31 - WMS Registration Opens for 2023/2024
April 3 - Tickets Go On Sale - 27th Annual Recital - 10AM
April 29-20 - Recital 2023 - 27th Annual Recital Pictures
May 1 - WMS Recital 2023 T Shirt Orders/Program Book/Ads Due
May 1-4 - Picture Week - Come in your Recital Performance Costume to Your Regular Class Time. Detailed Schedule TBA*
May 9-10 - WMS Company Auditions 2023/2024
May 15 - Program Book/Ads/Tee Shirts/Recital Flowers - Orders Due
May 29 - Memorial Day - Studio Closed
June 2-3 In Studio Dress Rehearsal - Recital 2023
June 1-2 - Mandatory Dress Rehearsal - James Clemens High School, Madison, Al
June 3 - 27th Annual Recital James Clemens High School, Madison, Al

* Please note: there is a possibility of several shows - you will know in ample time for ticket purchasing, etc.

*WMS Reserves the right to make changes depending on circumstances.
Additional dates may be added and will be updated in our parent portal located calendar.

Your parent portal contains a wealth of information for you and your dancer (Important Event Dates, Fees Due etc.- you can manage your account from the portal.
We are here to help you - Please don't hesitate with your questions.

© 2022/23 West Main Studios 2022/2023