2022 Policies and Procedures
Dec 26, 2024 10:52 AM
South Coast Elite Cheer and Tumble
Policies and Expectations Commitment 2021
Please take the time to read and understand all of the material enclosed. By accepting a position on a South Coast Elite Cheer team, you agree and adhere to all the rules and regulations and consent to the terms outlined. You further understand that any violation of these rules may result in your dismissal from SCE Cheer and Tumble.
Cheerleading is a TEAM sport, therefore in fairness to the rest of the team, program and coaches please do not accept a position as an SCE athlete unless you are 100% committed to the below regulations.
Our mission at SCE Cheer and Tumble is to enrich the lives of children and their families through the sport of competitive cheerleading. Our goal each lesson is to teach our athletes the value of commitment, hard work, integrity, leadership, self-confidence, positive attitudes and a love for the sport. It is our goal to be the very best cheerleading program that is taught in schools. Each and every family is important to our program. Staff/Volunteer Codes of Conduct
1. All SCE staff and volunteers coaching at South Coast Elite MUST have a current Working with Children’s Check.
2. All staff and volunteers must comply with and sign the SCE Child safe code of conduct.
3. All staff will hold the relevant credentialing to their specific discipline to maintain the safety of all athletes.
Parent/Athlete Codes of Conduct
1. It is your responsibility to wear the appropriate attire to every training session. All Star competitive athletes must wear the SCE training crop and shorts and SCE socks. Club T-Shirt may be worn over the training wear during training for Junior athletes. If it is cold athletes may wear their club T-shirt over their training wear. All hair must be tied in a high pony for each training.
2. Please wear your training and competition attire with pride, and wear appropriate underwear.
3. Bags and any additional items must not be taken into the gym with you and is to be neatly stored in the
lockers provided. Mobile phones must be turned off before training starts. No responsibility will be
taken for items lost or stolen.
4. GOSSIPING WILL NOT BE TOLERATED about any other teams (All Star or School), a child on your
team or another team, coaches or staff. Please address a problem rather than listen to idle gossip. We have a ZERO tolerance bullying policy.
5. It is the coaches responsibility to assign your child’s position in the team (e.g. base, back spot, flyer)
6. No profanity or abusive language.
7. Please keep in mind the gym is not a babysitting service. We want our athletes to use the gym as often
as possible but children need to be supervised prior to training and must be collected promptly after class. We have athlete waiting areas for students who have gaps between their classes where they may sit and wait, do their homework etc. We also have a fully functional kitchen where athletes may store dinner and heat if needed.
8. You must arrive at all training sessions, competitions or any scheduled event on time. Punctuality is a
MUST.
9. Never post any negative comments on any websites or chat rooms.
10. SCE music, choreography, routines, stunts, etc. must not be posted on any websites or social
media. This includes, but is not limited to Facebook, YouTube etc. without the direct permission of Nyomi Young (Head Cheerleading Coach).
11. Every year we go through losses and additions of team members. The dismissal/addition of a team
member is solely the Head Coaches decision.
12. Only cheerleaders and coaches are allowed in the gym areas. Family and friends may not
view classes unless asked to enter by the coach.
13. It is the parents’ responsibility to know what is going on with your child’s teams. Please check your emails regularly and join our club members only Facebook page. This Facebook page is vital as it will contain updated information.
17. Withholding a child from a practice or a competition should never be used as a form of punishment.
18. Parents, relatives, friends and cheerleaders are never allowed to speak with competition officials for
any reason.
19. All SCE cheerleaders and SCE family/friends will show good sportsmanship at all times.
20. It is not the responsibility of the coaches to get athletes to or from training and competitions. Athlete
car-pooling is recommended.
21. Athletes cannot be associated with any other All Star/school cheerleading program. That includes coaching and/or competing.
22. SCE are insured with AASCF Insurance. Cover is for all members during training and
competition; however we take no responsibility for any injuries/accidents that may occur whilst you are on your way to training/performances or competitions. Athletes are NOT allowed to train stunts or tumbling skills at home unless they have them safe in the gym.
23. The Head Coach, Nyomi Young, may change, add or subtract any rule at any time.
GOOD SPORTSMANSHIP, POLITE MANNERS AND A KIND DISPOSITION ARE COMPULSORY AT ALL COMPETITIONS AND TRAINING. THIS PROGRAM PRIDES ITSELF ON SETTING A HIGH STANDARD OF BEHAVIOUR. PLEASE HELP US TO CONTINUE TO RAISE THE STANDARD.
Late arrival at Training
• Class rolls are marked at the start of each training session.
• You are considered late to training if you are not on the gym/dance floor ready to train when your
Absences
training BEGINS. This means; appropriate SCE training wear, shoes on and tied, hair up, snacks and drinks taken care of, ready to go.
• Warnings for lateness will be issued in writing; continual offences may result in dismissal from the program.
• We expect 100% dedication for our teams. That means attendance is compulsory. Absences must be given in writing via email directly to Southcoastelite@outlook.com or sent via txt to Nyomi Young 0408811712. We do understand that families have commitments from time to time, but we ask that you give us as much notice as possible but no less than 2 weeks from the date you will be absent.
• As you can understand this is a team sport and absences do affect the training program. Warnings for excessive or unexplained absences will be issued in writing; continual absences will result in dismissal from the program.
• BLACK OUT WEEKS: This is 2 weeks before all competitions and 3 weeks before nationals. If any athlete misses training for any reason during these weeks they are not guaranteed their spot for that competition.
• If an athlete is ill or injured we ask that they still attend training so that they do not miss any changes to routines unless the illness is detrimental to their health or others. You must call or message the Head Coach on 0408811712 to notify us at least 2 hours prior to your training time so that the coaches can make changes prior to the lesson commencing.
• A doctor’s certificate is required for any illness or injury that will prevent the athlete from participating in at any training session.
Excused absences for regular lessons (not compulsory lesson) include:
Unexcused Absences include, but are not exclusive to:
- A compulsory school function/compulsory school camp – Unless during black out week
- A death in the family
- A contagious sickness – Must advise
Head Coach of this
- Vomiting
- A relatives wedding
- Injuries – athletes will be expected to watch training sessions in the event of an injury
- Dance, birthday parties, concerts, BBQs, family reunions, etc
- Other sporting commitments
- Self induced illnesses
- Traffic or long distance driving
Compulsory Lessons
There are some weekend training sessions that are compulsory. These may be held on a Saturday or a Sunday. You will be given notice of these trainings.
There are no acceptable reasons for missing a compulsory extra lesson. If an athlete has an important function (e.g. School Camp or Graduation) on the day of a compulsory lesson they must attend HALF of their training session. Coaches are happy to work around what part of training they can attend, but the athlete must still be at the class that day.
Injuries and Conditioning
• We take every precaution to limit injuries. Unfortunately, we cannot prevent them all. In the event that your child is injured, we will take every necessary step to ensure your child’s well being.
• All team members are expected to take care of their bodies.
Competitions
• There are up to 6 competitions for the season, one of which is an interstate trip compulsory for all Full Competitive athletes.
• We do not receive a run sheet for events until one-week prior, and it is still subject to change until the Friday before the event.
• All athletes are expected to be at competitions approximately 1.5 - 2 Hours prior to warm up. Your coach will provide you with exact times.
• After your presentation has concluded you are free to travel home or of course stay and support the other teams should your family wish to do so.
• All competitions are COMPULSORY.
Training Dress Code
• NO JEWELLERY AT ALL! Wearing jewellery of any kind could result in an injury to an athlete.
• Fingernails need to be kept short.
• No underwear hanging out the top of your clothing.
• You must wear appropriate training attire – SCE Training wear and Club T-Shirt
• Recreational athletes – Black shorts or leggings and SCE Club T-Shirt
Competition Dress Code
• Arrive in the complete uniform.
• Ensure all other competition uniforms are packed and with you on the day.
• Correct socks as noted by your coach.
• Under no circumstances are you allowed to wear jewellery. This could result in your team being
disqualified or loss of points.
• All hair and makeup will need to be done prior to warm-up for each routine. If you are unable to do your own hair and makeup, Please ensure you have arranged for someone else to help.
• Please ensure appropriate colour as well as correct style under garments are worn. NO bra straps or
different coloured under garments are to be seen through your competition uniforms. This also include underwear lines. Seamless underwear must be worn.
• Athletes cannot show midriff whilst walking around competitions.
• No dressing gowns to be worn. Only SCE attire. Please see your competition pack for details.
Financial Commitment
• Fees need to be paid in full by the due date.
• Term Fees are non refundable and will be due 1 week before term.
• Monthly Fees will be debited from your selected account monthly for 11 months. Feb – Dec.
• If you decide to leave South Coast Elite during the year you will still be charged your monthly fees until
the last payment month.
• Competition fees must be paid up front and are non refundable.
• Registration fees are non refundable if you change your mind or leave the program through out the
year.
• Shoes specific to discipline must be purchased when you join the club.
• Competition uniform/accessories costs will be sent as an invoice.
• Any travel, accommodation and other expenses are not included.
• Payment for extra items will be made through South Coast Elite and invoiced separately to your term or
monthly fees.
Hot Weather Policy
Due to the fact that we have a few fairly hot days in February, we have a Hot Weather Policy outlined below that will be followed.
• All scheduled classes will be cancelled the day prior if the scheduled forecast is 38 degrees or hotter. These classes will not be made up.
• There is a strict attendance policy 2 weeks out from any competition; the heat will be a big factor in the class structure, but attendance is still required if the weather is 38 degrees or hotter. Coaches will monitor athletes much more closely for any signs of over heating, and if they notice signs, will have the athletes have some rest, and adjust the class activities appropriately.
Class plans will be adjusted to reduce the intensity & ensure athletes are still able to learn, but in
manner appropriate for the heat. The hotter it gets, the more the activities will be adjusted.
If you have any further questions on our heat policy, please contact Nyomi Young and she will be happy to help.
Policy on Changing Clubs
Those wishing to change clubs for any reason; we suggest that you do this once your season is over. We want to encourage students to be loyal to their club for a full season; once you have committed to a club for a season, we encourage you to follow it through to the end of the year to enable the coaches to show you the full benefit of what they can offer you as an athlete. It can severely affect all the students on your team if you decide to not follow through right before a competition.
If you are unhappy with what you have experienced at any club, we encourage you to talk it out
and communicate with your coaches along the way, and allow them a full opportunity to rectify anything before exploring further options. If you do decide to make a change for whatever reason, we encourage you to do it in a way that will affect the team as little as possible and finish out any upcoming obligations you committed to upon enrolment.
The key to being a GREAT SCE ATHLETE is very simple... Full attendance to all training and competitions, be on time to all training sessions, always come appropriately dressed for, ensure your registration and fees are paid on time, dedication and enthusiasm, bring a smile and remember to have some FUN!!!