2021-2022 Policies and Procedures

Sep 25, 2022 12:24 PM

Payment of Tuition: Tuition will be paid by automatic withdrawal (ACH) from a checking account. Automatic payments may also be made from a debit or
credit card for an additional 3.75% processing fee. Tuition will be charged on the 1st day of each month from September-May. Tuition is the same each month
regardless of the number of classes attended or being held during that month. If you do not have a bank account/debit/credit card you may pay the entire
year or semester upfront by cash or check. Charges will be recharged after the stated date if the charge does not clear the account. A $10 late fee will be
charged to accounts not paid by the 10th of that month. There is a $25 fee for charges that are returned for nonsufficient funds.
Studio Recital: Our end of the year recital is held each year in May. We assume all students will be participating in the recital unless notified otherwise.
Recital Costumes: Recital costume payments will be processed November 11th. Costumes may be paid for by check, cash, or debit/credit card. Costumes not
paid for by November 11th will be automatically processed to the account on file at the studio. Students/families with 3 or more costumes may set-up a
costume payment plan. Refunds will not be given for costumes. Recital costume fee is $85 per class. Students enrolling after November 11th, that plan to
participate in the recital, must pay for their recital costume at the time of enrollment.
Withdrawal and Refunds: To discontinue classes you must contact the studio before the 1st of the month to not be charged for that month. All automatic
charges will stop after the student has been properly withdrawn, no refunds will be made. The studio reserves the right to terminate classes to any students
without notice. In such a case a refund for unused classes will be given.
Parent’s Responsibility to be Aware of Dates and Events: It is the responsibility of the parent to be aware of all studio activities, recitals, and dates the studio
is open or closed. The studio will post all such notices on the studio bulletin board and web site as well as sending regular communication by email. It is the
parent’s responsibility to regularly check these items to ensure they are informed. It is the responsibility of the parent to inform the studio of any mailing
address, email, or telephone number changes. The studio is closed during Thanksgiving (1-week,) Christmas/ New Years (2-weeks,) and Carthage R-9 Spring
Break. See studio calendar for exact dates.
Extreme Weather or Unexpected Interruption of Classes: If the studio must cancel classes due to extreme weather or events beyond our control cancellations
will be posted on the studio phone, web site, and sent out via email. A decision about cancellations will be announced by 2:00pm. The studio does not
reschedule cancelled classes, in some cases we are able to make-up classes, but this is not guaranteed. No refunds for classes missed due to these reasons will
be given.
Substitutions: The studio reserves the right to provide a substitute teacher if the regularly scheduled teacher is ill or otherwise unable to teach class. If a
teacher is ill and the studio cannot arrange a substitute any missed classes will be made up.
Dress Code: Required dancewear and shoes must be worn to all classes. Continual failure to wear required attire can result in student being asked to sit out
class or the termination of lessons. See the dress code handout for the required dress code for each class. Students are not permitted to wear jeans or shoes
worn on the street or outdoors, to any class. For safety reasons students are not permitted to wear jewelry. Hair must be pulled back off the back of the neck
and out of the eyes, preferably in a bun.
Attendance and Lateness: Students are expected to attend class regularly and notify the office of absences. If a student misses more than 4 classes without
written notice, the studio reserves the right to terminate lessons. Classes will begin on time. Students should arrive 10-15 minutes before their class begins
and be ready when their class starts. If a student is too late they could be asked to sit out and observe class.
Care of Students: The studio is not responsible for providing before or after class care for students. Students are not to be left at the studio for excessive
periods before or after class. Parents with students age 4 and younger are to remain in the studio during classes. Students of all ages must wait inside until
their parents arrive. Parents of young students must come into the studio to drop off and pick up their child.
Injuries: Parents, legal guardians of minor students and adult students waive the right to any legal action for any injury or illness sustained on studio property
resulting from normal class activity conducted by the students before, during, or after class time. When enrolling you assume the risk of participation in a
physical activity in a group environment.
Photo/Video Release: The studio is hereby granted permission to take photographs or video of the students to use in brochures, web sites, social media,
posters, advertisements and other promotional materials the studio creates. Permission is also hereby granted for the studio to copyright such photographs or
videos in its name.
Competitive Teams and Solo Participants: Students are selected for competitive programs based on instructor selection or audition. Students participating in
competitive programs agree to abide by any additional rules set-up for that specific program. Students agree to instruction under Ovation Studios instructors
only unless otherwise advised or recommended by such instructor.
Class Safety Modifications: The studio will modify class structure and business operations as needed for student safety. These modifications will be made
under advisement by state and local health and government officials. We will operate classes in 3 phases: 1. Class as usual. 2. In-studio with modifications.
3. Safer at home, classes via zoom. Assume we are operating under “class as usual” unless notified of modification.