Important Dates, Info and Waivers ~ updated 8/1/2024
This COVID-19 pandemic is a challenging and fluid situation. Federal, state, and local orders and guidance may change frequently. We will refer to the DHS, CDC, SBA, state and local health departments for up-to-date information and resources. Our goal is to minimize disruption to your children’s dance education while at the same time keeping your child, your family and our staff healthy and well.
COVID-19 Procedure changes:
No food or drink (other than a personal water bottle) will be allowed in the studio at this time.
Modified drop off and pick up procedures
~The lobby will be open for drop off & pick up, but please try to keep the number of people in the waiting room to a minimum.
~For some of the younger classes with bigger crossovers, we may invite the 2nd class in before dismissing the 1st class to clear out the waiting room.
~Parents of older students are welcome to continue to drive up to drop off and pick up.
~To help with this new system, please make every effort to arrive on time for drop off and pick up.
Sickness:
We encourage parents to be on the lookout for signs of illness in their children and to keep them home when they are not feeling well. Please email the studio ahead of time to schedule a make-up if available.
Parents are responsible for screening their children prior to drop off.
Students should not have shown any of the following symptoms within the last 24 hours.
~fever of 100.0 degrees Fahrenheit or higher
~dry cough
~shortness of breath/difficult breathing
~chills
~loss of taste or smell
~sore throat
~fatigue
~head/muscle/body aches
~nausea or vomiting
~diarrhea
Bathroom:
Bathrooms should be used for emergency's only. Please plan to have your dancer use the restroom prior to class and explain that the bathrooms are only for emergencies. I will never tell a dancer they cannot use the bathroom, but in the younger classes, once one goes, they all have to go... and those leotards and tights can be hard to pull back up...
Helping younger students in the bathroom: While we do everything possible to encourage dancers to do everything on their own, the occasion may arise where they need help taking off or putting on their leotard and tights. Myself or teacher helper will assist if needed but we are trained in helping without touching the dancer in any inappropriate areas. Teachers or helpers will not assist with wiping. If a dancer uses the bathroom and needs assistance in that area, we will call or come get their guardian to help.
Implemented physical distancing strategies
Socially Distanced markers are on the floor for students to stand on. Students may move about the room, but will be instructed to leave space between dancers when possible.
Studio Closing during health emergency or for weather
If at any time throughout the season, Dance HDC is mandated by a governing agency to close business due to public health emergency, inclement weather, or we believe it is in the best interest of our families to protect everyone during a public national or local health/weather emergency we will proceed as follows:
1 missed class: The studio calendar has in place 1 floating snow/health emergency day per class/day of the week that does not need to be made up.
2 weeks: HDC will schedule make up classes when we get back.
3-5 weeks: HDC will offer virtual options until we are able to get back into the studio. These classes will be equal in both content and value to live, in-person classes, and will not affect the due dates or status of tuition.
6+ weeks: HDC will put its season and your tuition on hold until we are able to return to in person learning.
Thank you for your understanding and patience as we implement these new procedures and policies. If the current situation changes and it becomes necessary to update our procedures/policies or close our program temporarily, we will notify you by email. Our goal is to minimize disruption to your children’s dance education while at the same time keeping your child, your family and our staff healthy and well.
COVID-19 Waivers (must be signed on parent portal)
I understand that during this COVID-19 Public Health Emergency I will not be permitted to enter the facility beyond the designated drop off and pick up area. I understand that this procedure change is for the safety of all persons present in the facility and to limit to the extent possible everyone’s risk of exposure. I understand that it is my responsibility to inform any other guardian that will be dropping off or picking up my child.
I understand that while present in the facility my child will be in contact with other children and staff who are also at risk of community exposure. I understand that no list of restrictions, guidelines or practices will remove 100% of the risk of exposure to COVID-19 as the virus can be transmitted by persons who are asymptomatic and before some people show signs of infection. I understand that I play a crucial role in keeping everyone in the facility safe and reducing the risk of exposure by following practices outlined herein.
Hold Harmless
By signing this form you agree to hold harmless Dance HDC, it's teachers, staff and special guests from all claims, damages or other liabilities for a) any injuries, illness, your child may sustain while attending dance camp, classes, rehearsals and performances; and b) damages to or loss of personal belongings. This agreement includes any staff or workers of any outside facilities at which performances or rehearsals may be held.
Attendance
Good Attendance is a necessary part of your dance instruction. While we understand illnesses, family emergencies, and vacations, please make every effort to be at your class each and every week. If you have to miss a class, please check with your teacher to see if there is a makeup class available. Private lessons are also available with your teacher for an additional charge.
If a teacher feels that a student is falling behind due to too many missed classes (without a makeup or private lesson), they may deem it necessary to remove the dancer from a part of the recital dance that was learned while they were absent. (for safety reasons)
Photo Release
Photos are often taken during classes, performances, and rehearsals at Hockessin Dance Center, Inc (Dance HDC). By signing this form, you are giving Dance HDC permission to use you or your child's (childrens') photo(s) for marketing purposes.
Class Schedule
Dance HDC classes are subject to cancellation or change of time, teacher or substitution based on management discretion.
Inappropriate Behavior
HDC will make every effort to see that every child succeeds. HDC Management reserves the right to dismiss any child/parent enrolled whose conduct/behavior is considered inappropriate.
Tuition Policy
Tuition Payments: Registration ($25/family) will be charged upon registration. September's Tuition will be due on September 1st. The following tuition payments will be charged on the 1st of each month. If you would like to pay by check, please do so prior to the due date so that the payment is posted and your card is not automatically run.
Credit Card Payments will incur a small convenience fee of 2.5%
ACH Payments will incur a .5% convenience fee
A Late fee of $10 will automatically be added to your account after the 10th.
You will not receive a statement or email unless your account is past due.
A $30 fee will be charged for bank checks or ACH payments that are returned due to insufficient funds or otherwise.
Tuition is calculated for the entire semester (September-May) and then divided into 9 equal installments.
All prepaid enrollment fees, tuition/costume deposits are non-refundable.
No refunds will be given for missed classes and/or withdrawal from the program or studio.
If a student withdraws; any overdue balances are still to be paid in full.
Tuition/fees will continue to accrue until the child is officially withdrawn from the studio. Once a withdrawal form is received, you will no longer be responsible for future tuition charges.
Students more than 2 months behind in tuition payments will not be permitted to attend class until account is current.
***PAYMENT SCHEDULE***
Upon Registration: $25 Registration Fee
September 1st: Tuition Payment 1
October 1st: Tuition Payment 2
October 15th: Holiday Costume Deposit Due ($35/student. An email will go out as we get closer letting you know which classes are invited to perform.)
November 1st: Tuition Payment 3
November 15th Costume Deposit Due: ($60/student regardless of number of classes/dances)
December 1st: Tuition Payment 4
January 1st: Tuition Payment 5
January 15th: Costume Balance Due if needed
February 1st: Tuition Payment 6
March 1st: Tuition Payment 7
April 1st: Tuition Payment 8
May1st: Tuition Payment 9
Payment Options:
Dance HDC Preferred Payment Plan: Automatic Monthly Credit Card/ACH Charges.
Login to our Customer Portal https://dancestudio-pro.com/online/dancehdc
Your Login ID is your Email Address (to which we sent this email).
To reset your password, just click the "I don't know my password" link.
Once you have logged in, enter your credit card information and select “AutoPay”
(note: your credit card is securely stored on the Site, I or anyone with access to my site will not have access to your credit card information.)
Your card will be charged the monthly balance that is listed under the "manage students" tab on the 1st of each month. An email will go out prior to the costume deposit and balance deadlines. You do not need to do anything unless you wish to opt out of the performance and not have a costume ordered for your dancer. It will be assumed that your dancer will participate in the recital unless you contact us prior to November 15th to opt out of the performance.
Additional Options:
While the above option is preferred because it lends itself to fewer human input errors as the amount that is charged goes directly into your account without any steps in between, I understand that there may be some people that do not use credit cards or are uncomfortable using them online. For you, I have the following option...
Option 2:
Yearly Tuition Paid in full by Cash or Check Only will receive a 5% discount.
Contact Miss Michelle to get your discounted price.
Note: Refunds will not be given due to missed classes, closures, or a withdrawal from the program.
Option 3:
Monthly Payments with Check or Cash must be received prior to the due date to avoid your card being charged.
*All families must still have a card on file. If payment is not received by the due date, your card will be charged.
Student Withdrawal Policy
Please note: Students may not take a month off during the season. Should it become necessary to withdraw from a class before the conclusion of the season, you must submit a Student Withdrawal Form. You are financially responsible for your tuition payments up to the time that HDC has received such form. Form can be found online at www.DanceHDC.com
Parent Portal
https://dancestudio-pro.com/online/dancehdc
Check out your charges & payments on your account, Update your contact info, Add classes to your schedule, Register for special events, And more!
Use your email address that you registered with and click “forgot password” you will be sent a temporary password that you can change once you login.
Parent Portal app.
The app has all the same functions as the web-based Parent Portal with the added convenience of having it downloaded directly on your smartphone. The app is free and will allow you to register, pay, access your schedule, etc.
To get started:
1. Download the app from the Apple store or Google Play store
2. Enter your current DSP credentials
3. Click "log in"
It's that easy!
We are excited to offer you this new and convenient way of engaging with us; however, if you choose not to download the app, you can continue to access our studio's Parent Portal App through a web browser. https://dancestudio-pro.com/online/dancehdc
Website: www.DanceHDC.com
Our website includes our fall schedule and new student registration, class attire and where to find attire and shoes, a link to the parent portal (listed above), and a calendar with all studio closures and events. During the winter months, a note will be posted on the home page about snow closures. As we get closer to the end of the year, our summer program will be posted. Please take a moment to check it out!
Facebook http://facebook.com/Miss.MichelleB
Friend us on Facebook to get instant reminders on events, new classes, studio closures and more!
If you are happy here, please consider giving us a review on facebook: https://www.facebook.com/pg/DanceHdc/reviews/
Instagram @DanceHDC
NextDoor: Find us on NextDoor and post a comment! We love to hear from our neighbors!
Annual Performance Dates
Mandatory Dress Rehearsal & Performance will be May 3/4th 2025
A more specific schedule will be released as we get closer.
Students are encouraged to participate in our Annual Performance, but it is not mandatory.
To keep a professional atmosphere and stress free environment, if the commitment is made and the costume is ordered, the student must attend the mandatory dress rehearsal and performance and purchase a minimum of 4 tickets per family. This allows up to keep costs down and not charge the recital fee that most other studios do.
Costume Deposit and Performance Commitments are due November 15th
Missed Classes
Our staff is always concerned about the health and welfare of your child. Please phone or email the studio if your child cannot attend his/her regular class so we can alert the teacher. Classes missed due to illness or for religious reasons may be made up in another class of the same type or level if available. However, it is required that you phone or email our staff for placement prior to attending a make up class.
Remember: Best results occur when students attend class on a regular basis. Please make every effort to have your child at all of his/her classes.
If a dancer begins to miss too many classes, the instructor may choose to remove the dancer from certain parts of the dance due to safety reasons. Private lessons may be scheduled to catch the dancer back up if needed. Private lesson fee: $20-35
Inclement Weather
The studio does not follow school closings. There can be dramatic changes in the weather, which allows us to safely open the studio and conduct classes. Decisions are made at least 1 hour prior to the 1st class of the day, approximately 3pm on weekdays and by 8am on Saturdays.
Closings will be posted on www.DanceHDC.com, Facebook and emailed directly to the classes of that day. However, if the studio is open but you are not comfortable driving your child to class, please be assured that our teachers will make every effort to help your child during the next regular class.
We ask that you let us know if you plan on staying in asap so that we can plan accordingly. (ex: if there is a class of 5 students, and 4 have emailed saying they will be staying in, this will help us make the decision to close much easier!!)
