When you create an account you will have access to the Parent Portal which allows you to register for classes, make online payments, purchase Dance Ability Movement apparel, view class documents, and more! By creating an account you are providing The Dance Ability Movement with the above information for you and your dancer, which will be shared with a consulting Occupational Therapist (OT). Please ensure all information is current and accurate. Please note that once you create an account, you can then add more students and register for classes. Your account will not be charged until you register for a class. Through registering for classes as a NEW dancer you are consenting to the Initial Occupational Therapy Assessment fee being charged to your account, in the amount of $165.00 +HST. *Please note new dancers joining in summer 2023 are eligible for the OT Jumpstart Package discount at $145.00 +HST. You will also be able to view and pay the class tuition fee for your specific class. When you register for a class, you are consenting to be contacted by one of The Dance Ability Movement's OT's to complete the registration and consent process prior to the start of classes. It is recommended that you visit the studio or have a Zoom video call to meet with the OT, although this may also be done over the phone if needed. Once registered, your family and emergency contact information, along with allergies and pertinent medical concerns, may be provided to any partnering host studio (where applicable) and the instructor.

Please email contact@danceabilitymovement.com using the subject "Technical Support" if needed throughout the online registration process.

Consent & Release

You can review details in the "Terms & Conditions" document prior to agreeing. Go to the "More" tab at the top menu - "Documents & Files" and find the "Terms and Conditions" document from the list. You can then return to finish the registration by going to "Register for Class" under the "Account" tab.

NEW Dancers will be charged a registration fee of $165.00 +HST, this includes the OT Intake Meeting and a summary report by end of season enrolled. Please see "Terms and Conditions" for more detail. The OT intake provides an opportunity to discuss what participation means to your family and how our team can support YOU throughout the program!**

Consent for Occupational Therapy Services within Dance Program:
I understand that there will be an Occupational Therapist consulting in the group dance class from a universal design perspective, and that in order to provide me or my child with occupational therapy services as related to participation within the dance program, The Dance Ability Movement has and will provide me with information on:

o The nature of the assessment/treatment
o The expected benefits of participation
o Alternative courses of action
o The risks and side effects of participating
o The likely consequences of not participating
I understand that I can withdraw my consent for participation at any time.

Consent for the Cost of Our Services
I understand that the fees for the dance program to which I am registering my(self/child) are as follows:

Registration Fee Includes:
- $165 +HST Initial OT Intake Meeting (Mandatory for NEW Dancers, Optional for Returning Dancers -- please note that the Occupational Therapist consulting in classes from a universal design approach may reach out to returning dance families where more individualized OT services are needed to continue supporting dancers safe participation in the group setting): 45-60 minute in-person meeting/interview or telephone/Zoom call between the Occupational Therapist (OT) and parent(s)/guardian prior to the beginning of classes, 15-30 minutes documentation of initial assessment details by OT.

Dance Class Tuition (All dancers) includes:

o Dance Class Instruction Time
o Consultation between team members to support universal design approach to classes


Fee Schedules
I understand the fee schedules for services rendered and agree to pay the total amount as per invoice(s) provided via online credit card/cash/cheque/e-money transfer to The Dance Ability Movement.

Consent for Personal Information: I understand that The Dance Ability Movement will collect some personal information about me or my child (eg. address, date of birth, medical diagnoses and history) in order to provide my child with occupational therapy services. Family and Emergency contact information, along with allergies and pertinent medical concerns will be provided to Dance Instructor/Studio Owner. I give permission for the Occupational Therapist to share information with volunteers, dance instructor, and studio owner when this information will benefit their participation, or enhance their safety in the program.

I have reviewed The Dance Ability Movement’s Privacy Policy and understand how the Privacy Policy applies to me.

I AGREE to The Dance Ability Movement collecting, using and disclosing personal information about me/my child as set out in The Dance Ability Movement’s Privacy Policy.
I AGREE to The Dance Ability Movement providing services for me/my child as explained to me.
I AGREE to the Terms of Service including payment and refund conditions.

I understand that although these services may be covered through my insurance or other sources of funding, I am ultimately responsible for payment of all outstanding amounts.

Release: I hereby release The Dance Ability Movement from all claims for damages arriving from any accident or injury, which is caused by or arrives from participation of the applicant hereon during any program or in any location where a program is run. I certify that all information provided is correct.

Privacy Policy

We are committed to protecting your personal information, and the information you have provided us will primarily be used to provide occupational therapy services through a dance based setting. Collection of information may also be used to receive payment for services or for research purposes.

o We will only collect information that is required
o We will only share information with other health professionals/program instructors/volunteers in order to provide you with the appropriate services
o When requested, we will give you access to your records
o We will keep your information secure, retain and destroy these records as required by law
o We will ask your permission to share your personal information if requested for other purposes unless it must be provided for legal reasons
o Should you choose to email personal information, please be advised that this is not a secure email network and we cannot guarantee the protection of this information

The above privacy policy is based on guidelines specified in Codes of Ethics, Professional Standards of Practice and Provincial and Federal Regulations and made under the Personal Health Information Protection Act (PHIPA).

Terms of service
o Services may be discontinued if payment is not received within 30 days after invoice is sent (or once program classes have been initiated)
o After 30 days, late payments are charged a fee of $15.00 per month
o Administration charge for returned cheques is $10.00
o Should client wish to withdraw from a registered dance program with The Dance Ability Movement, written notice must be provided to The Dance Ability Movement, and refund for remaining classes from date of withdrawal shall be provided minus a $50.00 administrative fee. The initial one-time OT Intake & Registration Fee for new participants is non-refundable after services have been initiated.
o For new dancers wishing to withdraw from the dance program who have paid the OT Intake fee, if an intake interview/meeting has been completed, but no classes attended, a refund of $80 will be provided for the OT portion. If any classes have been attended, no portion of the OT payment will be refunded. You will still be eligible to receive an OT report based on the classes attended if you choose.
o Missed classes by client due to illness, weather, personal emergency and/or unforeseen circumstances will not be credited or refunded.

I understand that although these services may be covered through my insurance or other sources of funding, I am ultimately responsible for payment of all outstanding amounts.

A. Introduction:
1. Virtual Dance Classes are the delivery of dance classes using interactive audio and visual electronic systems, when you (the dancer) and the instructors are not in the same physical location.
2. Virtual Dance Classes will be offered using the Zoom platform (or other designated platform by your host community organization).
3. Virtual Dance Classes will be taught by an instructor/Occupational Therapist from The Dance Ability Movement using universal design principles to improve access to virtual dance classes and adapt class style of needs of the group. Dancers will be participating from home or their designated community organization space and classes are focused on connection, socialization, and movement.

B. Privacy / Confidentiality:
1. We have carefully selected a video-conferencing platform, called Zoom, which incorporates state-of-the-art security protocols, such as encryption, to protect the confidentiality of your audio and visual data (e.g.: video-stream, contact info). You can find more information about Zoom at zoom.us.
2. You will be required to sign into a Zoom account OR use a specific password and ID for accessing the meeting from Zoom directly.
3. Meeting passwords and IDs may be different depending on the class day and week to enhance security.
4. We require participants to enter the “waiting room” before being let into the class. The Dance Ability Movement will only let in participants that we recognize the name (dancer or parent name). If we do not recognize your device’s name, you will NOT be let into the class. Email contact@danceabilitymovement.com to inform of any name changes that we should be aware of.

C. Benefits of Virtual Dance Classes:
1. Virtual Dance Classes improves access to dance: a. It can enable you to be seen by a teacher from your usual school/studio/space when the teacher is at a different location b. It can enable you to be seen by a teacher when you are not able to leave your home.
2. Virtual Dance Classes allows for communication, socialization and connection with your dance friends through your device when you are in different locations.
3. Virtual Dance Classes allows you to participate in the comfort of your home, where parents, support workers, or siblings can join for support or enjoyment.
4. Virtual Dance Classes enable you to be physically active to the degree you are comfortable.
5. Virtual Dance Classes can provide you with a consistent weekly routine to help establish a sense of normalcy and expected routine for your dancer and family, or introduce you to a new activity!
D. Possible Risks: As with any activity, there are potential risks associated with the use of Virtual Dance Classes. These risks include, but may not be limited to:
a. In rare cases, information transmitted may not be sufficient (e.g. poor resolution of images) to allow for appropriate instruction.
b. Delays in instruction could occur due to deficiencies or failures of the equipment.
c. In very rare instances, security protocols could fail, causing a breach of privacy.
d. Misunderstandings can happen even when meeting in person. But the more limited the information (e.g.: as when not meeting in person) the higher the likelihood of misunderstanding or missing some cues.
e. Injuries can happen when participating in dance classes in person. These risks are similar for participation at home, however additional risks may arise due to the different environment. Our volunteers and teachers are unable to support dancers the way they do in person. Therefore, each dancer is responsible for their own safety, it is required that a parent participate/supervise the contact@danceabilitymovement.com www.danceabilitymovement.com Updated: 2021.04.18 dancer at home/in their space. It is recommended that participants turn their cameras on so instructors can view partiicpation for safety and enhanced engagement.

E. Necessary Equipment:
1. You will need a device through which to use Zoom, including a screen, microphone, video camera, and speaker.
2. This can be done by PC, Mac, iOS, or Android; on a computer, laptop, tablet or smart phone.
3. Larger stationary screens and high-definition cameras are recommended. If you have an ethernet cord to connect to internet, this tends to provide a more stable connection than wifi. If you have an HDMI cord to connect to a larger screen (ie. TV monitor), this may help
your dancer view the class.
4. You will need to clear a space for dancing at home that is free from furniture and obstacles (including pets!). Remember your dancer will be watching their screen – so ensure they have a designated space for movement. They should be able to take at least 4-5 steps in each direction around them. Consider using a non-slip yoga mat if needed to designate space.

F. Joining a Meeting on Zoom
1. When it’s time for your dance session, you will login to the meeting through the designated platform (Parent Portal) and click on the video camera icon under “Today’s Schedule”. (Make sure that your camera, microphone and speakers are turned on.).
2. If you experience any problem with connecting, you should email contact@danceabilitymovement.com for support.

G. Recording
1. At this time, we do not plan to record live sessions. We will not be re-posting sessions for viewing.
2. There may be certain opportunities in which we would like to record part of our online sessions. We will inform everyone who is signed into the live session. If you are not comfortable being recorded, you may indicate this verbally, using the chatbox (you can private message the instructor), or you can e-mail us ahead of time at contact@danceabilitymovement.com. You may also choose to turn your camera off during recordings.
3. Recordings and photos taken may be used for the purposes of reporting to funders, promoting future programs for both the host partner community organization and The Dance Ability Movement, and/or used on social media platforms such as Facebook, Instagram, Twitter, YouTube, and/or the organizations’ websites. By joining The Dance Ability Movement virtual dance class/workshop, you consent to your agreement and understanding of the above information, on behalf of yourself/the participant.

I, PARENT/GUARDIAN OF SAID CHILD(REN) HEREBY ASSUME ALL OF THE RISKS OF MY CHILD(REN) PARTICIPATING IN ANY/ALL ACTIVITIES ASSOCIATED WITH THESE VIRTUAL DANCE CLASSES, including by way of example and not limitation, any risks that may arise from negligence or carelessness on the part of the persons or entities being released, from dangerous or defective reigns as follows:
(A) I WAIVE, RELEASE, AND DISCHARGE from any and all liability, including but not limited to, liability arising from the negligence or fault of my child(ren), for my child(ren)’s personal injury, or actions of any kind which may hereafter occur to my child(ren) during VIRTUAL DANCE CLASSES BY THE FOLLOWING ENTITIES OR PERSONS: The Dance Ability Movement and/or their directors, employees, contractors, or volunteers. I acknowledge that this activity may involve injury. The risks include, but are not limited to, those caused by jumping, leaping, turning, stretching, or any dance movement, lack of hydration, improper dance floor, and actions of other people including, but not limited to, participants, and/or producers of the activity. I CERTIFY THAT I HAVE READ THIS DOCUMENT AND I FULLY UNDERSTAND ITS CONTENT. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT. I AGREE to this waiver OF MY OWN FREE WILL. I certify that my child(ren) is physically fit, has sufficiently prepared or trained for participation in VIRTUAL DANCE CLASSES, and has not been advised to not participate by a qualified medical professional. I certify that there are no healthrelated reasons or problems which preclude my child(ren)’s participation in VIRTUAL DANCE CLASSES. I acknowledge that this Accident Waiver and Release of Liability Form will be used by The Dance Ability Movement, the director, class holders, sponsors, and organizers of the activity in which my child may participate, and that it will govern my child(ren)’s actions and responsibilities at VIRTUAL DANCE CLASSES. I permit my child to participate in VIRTUAL DANCE CLASSES. By joining The Dance Ability Movement virtual dance class/workshop, you consent to your agreement and understanding of the above information, on behalf of yourself/the participant. If you have any questions please contact Jade Ryan at jade@danceabilitymovement.com or e-mail contact@danceabilitymovement.com

I would like to receive direct marketing emails from The Dance Ability Movement. I understand that my email address will be stored with my Parent Portal account and I will receive emails sent using DanceStudio-Pro.com and Mailchimp.com.